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Appendix ‘1’

RISK ASSESSMENT FORM

RISK ASSESSMENT: Generic Risk Assessment – Fingerprint Bureau Staff / LOCATION: Fingerprint Bureau, 2nd Floor, JSIU, HQ,Bridgend.
REFERENCE:
COMPLETED BY: Steve Brown
DATE COMPLETED: 15th October 2016 REVIEW DATE: 16th October 2017 / OTHER RELEVANT RISK ASSESSMENTS: General SSU GRA
Work Activity / Risk / In / Further Action Required
Ref
No / Description / Hazard / (H-M-L) / Control Measures Required / Place / By when / Person responsible
1 / Use of Computer (VDU) Equipment / Back, neck, shoulder discomfort, eye strain, repetitive strain injury, headaches, fatigue, stress, etc. / L / All users to undertake the Mandatory on-line DSE programme.
Provide staff with regular breaks and changes in activity.
Inform any fault with equipment to ICT Department (flickers/glare, etc).
Change position of display screen or key boards.
Provide chairs with suitable back and arm rests and foot supports.
Monitor sickness levels and liaise with the Health Care and Safety Team if necessary.
Encourage staff to raise concerns.
Change or alter equipment when/if staff change or layout of office alters.
Ensure staff are aware of the entitlement to request eyesight tests. / Y
Y
Y
Y
Y
Y
Y
Y
Y / Staff and SMT
2 / Use of Audio Equipment / Noise damage to ears, hearing, ear infections / L / Lower ringing tone of telephones and keep office noise level to acceptable limits. / Y / Staff and SMT
3 / Fire Evacuation
Procedures / Fire, smoke, damage / L / All staff to receive fire evacuation training.
All staff to receive written information in relation to emergency procedures.
Designated fire wardens to receive practical fire safety training.
Ensure provision of suitable and sufficient notices.
Annual testing of fire extinguishers.
Weekly testing of fire alarms.
Fire certificate in force where appropriate.
Ensure current fire risk assessment is available at premises.
Ensure fire exits are kept clear at all times and fire doors are closed.
Monthly check of emergency lighting.
Procedure for evacuation displayed and a fire drill every six months.
Assess integrity of all electrical equipment.
Maintain and inspect equipment by regular safety testing.
Portable appliance testing.
Fixed wire testing every 5 years. / Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y / Staff, SMT and Estates
4 / Lighting / Inadequate lighting, eye strain / L / Ensure that lighting is sufficient to allow safe movement and working without eyestrain.
Ensure lights do not shine directly on screens to reduce glare.
Provide variable blinds on windows. / Y
Y
Y / Staff and SMT
5 / Ventilation / Respiratory problems / L / Ensure windows can be opened to increase air supply and decrease temperature if required. / Y
Y / Staff and SMT
6 / Temperature / Excessive heat or cold / L / Install thermometers when required.
Ensure temperature does not fall below 16 degrees Celsius.
Insulate hot pipes.
Provide air-conditioning unit.
Fit windows with blinds.
Place equipment away from heat sources like radiators.
Lower radiator settings.
Adequate breaks.
Constant supply of drinking water.
Rotation of staff to ensure that the length of time for which individual workers are exposed to uncomfortable temperatures is limited.
Advise staff to wear suitable clothing. / Y
Y
Y
Y
Y
Y
Y
Y
Y
Y
Y / Staff , SMT and Estates
7 / Housekeeping / Poor standards of hygiene / L / Inspect work areas to ensure cleanliness.
Maintain a satisfactory standard of hygiene. Clear desk policy. / Y / Staff and SMT
8 / Walkways / Trips, slips and falls / L / Ensure floors are free from holes or uneven surfaces.
Ensure carpet tiles are securely fitted.
Keep walkways free from obstacles or obstructions.
Staff to be aware of reporting such accidents on F64b forms. / Y
Y
Y
Y
Y / Staff and SMT
9 / Moving boxes and office equipment / Muscular strain / L / Ensure all staff have undertaken the on-line Manual Handling course.
Provide mechanical assistance, such as a trolley for transporting heavy goods.
Use vehicle if necessary. / Y
Y
Y
Y / SMT, HR and Staff
Signature of assessor: Steve Brown
Name and rank: Steve Brown – Identification Supervisor
Date: 15th October 2016 / Signature of head of division/department:
Name and Rank:
Date:
Signature of Assistant Chief Constable
Date:

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