The Y.E.S Report Contents and Format

Unaccredited Orgs with Applying Status

SY 07-08

THE Y.E.S REPORT CONTENTS AND FORMAT

Loyola Schools Office of Student Activities

Ateneo de Manila University

A Year-end Self-survey (YES) Report is prepared by every organization at the end of the year. The YES Report provides basic information about the organization and evaluation of their projects, strategies and documentation of the organization for the entire school year. The YES Report is graded and has direct numerical bearing on the assessment of organization’s application to accreditation status.

Submission Requirements

The YES Report must be printed on short-sized bond paper with maximum of 25 pages using Century Gothic font style in size ten (10) at single paragraph spacing. The Appendices, which also has a limit of 25 pages, must include the transcribed raw data of chosen Project Evaluation Surveys (as Appendix A). Other documents that the organization considers relevant as evidences to support the self-analysis and evaluation may also be included in the Appendices. A hard and soft copy of the report is required.

ASPECTS OF DEVELOPMENT IN THE ORGANIZATION

1. Vision, Mission, and Objectives

1. Organization Chart

1. Calendar of Implemented Activities

Date / Project / Activity

1. Financial Reports for the 2nd Semester of previous year, and summer, and 1st semester of the current year

STATEMENT OF THE ORGANIZATION’S PURPOSE AND CONTRIBUTION

The Organization’s Statement should be 1 – 2 pages concerning the preparation for accreditation, relevant background and history, plans, objectives, and the unique contribution of the organization for the Loyola Schools Community. In addition, please describe your reason in applying for accreditation. This may help the accreditation committee evaluate the organization for accreditation.

Special Note: An additional three (3) copies of The Organization’s Statement of Purpose and Contribution should be furnished and submitted separately.

INDENTIFIED GOALS, PROJECTS, AND EVALUATION

At this time of the organization’s observation period, please enumerate and give a brief explanation of the following items:

Goals
Identified goals for the current school year / Projects
Name of Projects that help achieve the goals / Evaluation
Rate 0 – 10, 10 being the highest
Did the projects help attain the goal? How?
Goal 1 (Please Specify) / 1.
2.
Goal 2 (Please Specify) / 1.
2.

STRENGTHS AND AREAS FOR IMPROVEMENT OF ORGANIZATION’S SYSTEMS

Based on the organization’s own assessment, please write down the strengths and areas for improvement of the organization which you think may be helpful to its development.

Organization Systems / Strengths / Areas for Improvement
Leadership Transition
Program/Project Implementation
Communication / Internal (members)
External (Other Sectors)
Membership

• Selection
• Retention
• Involvement

BREAKTHROUGH PROJECTS / ACTIVITIES

Please write down the Formation, and Contribution to Community and Social Involvement activities that the organization embarked this school year. These projects should help the committee understand the uniqueness of the organization. This may include activities/undertakings that the organization did or improvements made that serves as supporting evidences of the organization’s contribution.

Formation Activities

Activities (at least 2 activities, maximum of 5) that the organization conducted during the school year that develops member competency to be proficient and excellent in the organization’s chosen field of specialization (e.g. leadership training, acting workshop, etc.)

Name of the Activity
Description of the Project
Objectives

Contribution to Community and Social Involvement

Activities (at least 2 activities, maximum of 5) that the organization conducted during the school year that cultivates members’ ability to bring each and every member to be part in developing and maximizing the organization’s social involvement and as catalyst for social change (e.g. apostolate work, dance lessons to street kids, etc.)

Name of the Activity
Description of the Project
Objectives

PROJECT EVALUATIONS OF BREAKTHROUGH PROJECTS / ACTIVITIES

The organization is required to submit the (1) the documentation of the answered surveys in transcribed-raw data format as Appendix A and (2)answered project evaluation survey questionnairessubmitted separately in an enclosed short brown envelope for ALL formation and contribution to community and social involvement activities listed above. It is the responsibility of the organization to collate the raw data and submit the document together with the YES Report.

RECOMMENDATIONS

Based on the organization’s own assessment, please write down any recommendations to the organization which you think may be helpful to its development and probably in identifying the future goals.

SIGNATORIES

All organization’s officers or members of the Executive Board should affix their signatures to attest for the factuality and their knowledge of the contents of the YES Report.

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