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Humble ISD Transportation
Field Trip Fact Sheet
2015-2016
Day trips must be scheduled 2 weeks in advance, including approval from the campus administrator.
Administrators, please check dates, times, and the “NO Thursday” rule carefully. Due to “late arrival” for all high schools and certain middle schools, Thursday trips may only be scheduled if you have your own driver – first come first served with bus availability
Day trip leave timesMAY NOT be scheduled any earlier than 8:30am and the return/arrival time back to your campus must be no later than1:30pm in order to be able to cover the driver’s PM route. (The exception is if you have a coach driving.) If you have a coach from your school or another school helping with your students, please submit the request yourself.
Please make sure to select “trip types” in “Easy Trip”. This determines who the approver is and the correct budget code. (Example: a coach driving for a school other than his own. Make sure that your school “field trip” is selected, for example “Kingwood HS field trip”)
Special Needs trips may be scheduled through Easy Trip and will then be coordinated with Christy Mays, Special Services Supervisor, x8728.
Please DO NOT schedule a trip to downtown Houston for a 9 AM show. It takes a minimum of 45 minutes, barring traffic congestion, weather, etc.
You may order as many buses needed on 1 trip request.
Trips are assigned to drivers through our trip selection process. That driver will transport the students in the bus he/she has been assigned to for their daily route. A newer bus with air conditioning will be provided if the destination is 50 miles or more one way. All mileage is figured by Transportation.
If you change campuses during the school year, you need to change your “trip type” with Easy Trip UNDER “SETTINGS”.
If any major information changes such as date, times, locations or campus occur, please cancel the trip and resubmit. If the trip has already been approved, please email Susanne Cantrell and she will cancel the trip and let you know when you can resubmit.You may check your trip status by going under “history”. I recommend you check it one week before your trip date.
No deviations from the trip itinerary will be allowed. Please do not ask the driver to take you to additional locations not listed on the originally approved request. Your trip was only approved for locations listed on the form at the time of approval.
- Drivers will arrive 15 minutes prior to departure.
- Sponsors should ride on the bus as needed to help supervise the students. Sponsors should be seated strategically on the bus to and from the destination.
- A completed seating chart is required before arriving at destination. We suggest you assign seats before the trip to save time the day of the trip.
- We will provide drivers with maps to your destination and they will review the directions with you. They will advise you what time to board the bus to return to your school.
- Drivers are not responsible for items left on buses. At your Destination, they are not responsible to watch your items.
- Maximum speed limit for a school bus is 50MPH.
- Buses are 72-77 passenger capacity. That is 3 to a seat for elementary, 2 to a seat for secondary.
- All classroom rules shall be observed on the bus.
Trip Charges Per Bus (regardless of size):
We provide driver $ 1.85 per mile round trip + $16 an hour at regular rate/or $24 overtime rate
You provide the driver$2.00 per mile round trip
Suburban $ .575 per mile round trip
Any trip returning late back to the campus due to not boarding on time resulting in transportation having to cover any part of the driver’s run will be charged a $60 late fee per bus.
Per Diem for Over Night Trips:
Breakfast $7 Lunch $12 Dinner $17 PLUS the room.
No money is given to drivers in advance. The driver will keep receipts and turn them in to the sponsor at the end of the trip and will be reimbursed later.
You will be charged 16 hours for each 24 hour period.
Drivers may only leaveto eat and must return withinone hour. The driver will provide the sponsor with a cell number.
Drivers check the bus for cleanliness and items left upon completion of trip. Please, no eating or drinking on the bus. Lunch time should be built in so as not to have lunch on the bus. Please make sure that all trash is picked up.
All destinations and plans must be listed in the NOTES section including lunch plans and locations. If more than one destination is planned, choose multiple stops in Easy Trip. Any additional stops added after the trip has been approved, should go through the approver again. We must have this information for planning as well as for emergency situations.
No notice cancellation:If a bus arrives at your campus and failed to cancel the trip prior to departure time, you will be charged2 hours. On weekdays, please call before 8 AM if you are cancelling, to avoid this charge.
Load Bus- used for equipment, props, etc. No students may ride on this bus. Please do not allow students to exit from the back emergency door while unloading equipment. This door is for emergency exit only.
It is not a bus used to transport special need students.
Split trip: when we drop you off at your destination and return later for the pick up. Mileage will be doubled. The field trip coordinator will not make a trip a “split” unless requested.
Thank you and have a safe and enjoyable trip.
For more information, please contact Susanne Cantrell, Transportation Trip Coordinator, x8722
THE LAST DAY FOR FIELD TRIPS IS MAY 27, 2016