Minutes of the Lighthouse Commons at Eagle Harbor
Condominium Association, Inc.
Date, Time, Place:
The regular meeting of the Lighthouse Commons at Eagle Harbor Condominium Association, Inc. was held on October 17, 2007, at the Eagle Harbor Swim Club at 6:30 P.M.
Officers and Quorum:
President, Jim Matthews, opened the meeting. Additional
Board members present were Treasurer, Frances Murray,
Secretary, Rozalynn Federline and Member at Large,
John Cork. A quorum was present. United Property
United Property associates was represented by Terry
McComas.
Minutes:
Review of the minutes of September meeting was conducted and a motion made to accept the corrected minutes as presented. Seconded and accepted.
Treasurers Report:
Motion was made to accept the Treasurer's
Report as read. Seconded and accepted.
Officers Report:
Frances Murray - (also noted under Committee Reports)
Documents needed to be supplied by UPA to Finance
Committee before CD's could be established.
Managers Report:
Trash Collection Contract - Tracy McComas of UPA
advised the trash contract had been re-negotiated.
National Extermination - Tracy advised all residences have
been inspected. All inspections are now under one contract
at $45.00 per unit; awaiting contract approval by BOD.
Continued on 2nd page
2nd page
Committee Reports:
Finance Committee:
Frances Murray - Finance Committee is awaiting UPA
to send needed documents before purchasing CD's.
Maintenance:
Jim requested that power source to lights at
Whippingham and Lighthouse Way (Lighthouse
Commons sign) should be checked.
UPA to trace power issue and restore lights to the sign.
Website:
Website has been added.
Old Business:
Gutter Guards - We will continue to install
gutter guards, as needed, along the wooded areas.
ARC - After ARC approvals, inspections are to be
conducted by the ARC to make sure that all work
done is in compliance and Board of Directors are
to be notified accordingly.
Committee Charters - Motion made to adopt charters
for committee's. Seconded and accepted.
Parking - Letter to go out to residents on Nov. 1, 2007,
by UPA, as a 30 day notice to register vehicles. Parking
rules and regulations go into effect on Dec. 1, 2007.
Motion made to proceed with parking rules as discussed.
Seconded and accepted.
2008 Budget - to be mailed to residents after Reserve
Study had been reviewed.
New Business:
Parking/NoTrespassing signs will be installed around the
Complex as soon as possible.
Continued on Page 3
Page 3
Homeowners Forum:
Parking rules
Reserve Study
Budget
Motion to adjourn to Executive Session at 8:00pm. Seconded and accepted.
Each item discussed and voted on was accepted and approved by motion.
No condo owners or representative of UPA were present during this time. No business was discussed in Executive Session other than the topics noted in the motion.
Motion to adjourn to Regular Session at 9:00pm. Seconded and accepted.
Collections - UPA to pursue the handling of delinquent
accounts.
Management Company - An In-depth, open discussion
was held regarding the pros and cons of each company.
Management companies considered:
UPA, Chesapeake Bay and The Select Group
Motion made, seconded and unanimously accepted to hire The Select Group as our new management company. With the cooperation of UPA, we would like to contract with The Select Group on January 1, 2008; therefore, extending our contract with UPA until the end of 2007.
Vacated Board of Directors position -
Motion was made, seconded and accepted for George
Henderson to fulfill the term vacated by Ernie Rorrer.
Being no further business, a motion to adjourn was made and seconded.
Adjourned at 9:05pm
Respectfully submitted,
Rozalynn Federline, Secretary Date: October 17, 2007