Quotations Are Hereby Invited for the Following

REQUEST FOR QUOTATION

RFQ: SCM RFQ 20170048

Quotations are hereby invited for the following:

RFQ: CREATION OF PAUSE AND SMOKING AREAS BAY – GPAA HEAD OFFICE

Closing date: 10 March 2017

Time: 12:00 pm

Late submissions will not be considered.

ITEM NO / DESCRIPTION / QTY
Creation of pause and smoking Bay
Compulsory Briefing: 28 February 2017 @ 11:00am
34 Hamilton Street, Arcadia
CREATION OF PAUSE AND SMOKING AREAS
PLEASE REFER CTO ANNEXURE A ON PAGE 2 FOR SPECIFICATION
Contact person: KOKETSO LEGODI @ 012319 1276

NOTICE TO ALL SUPPLIERS

All quotations received with value R30 000 ≤ 1 million will be evaluated on the 80/20 point scoring basis. The 80 points will be for Price and 20 points are for Broad Based Black Economic Empowerment (BBBEE) for attaining the BBBEE Status.

Submit VALID Certified copies of their BEE certificate And TAX Clearance Certificate.

IF YOU ARE VAT REGISTERED- QUOTE MUST INCLUDE VAT.

SBD1

INVITATION TO BID

YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF GOVERNMENT PENSIONS ADMINISTRATION AGENCY (GPAA)

BID NUMBER: RFQ SCM 20170048 CLOSING DATE: 10 March 2017

CLOSING TIME: 12:00pm

DESCRIPTION CREATION OF PAUSE AND SMOKING AREAS – THE GPAA HEAD OFFICE

THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7.1 / SBD7.2 / SBD7.3)

BID DOCUMENTS MAY BE POSTED TO OR DEPOSITED IN THE BID BOX SITUATED AT GEPF ADDRESSED TO:

The CEO: Government Pensions Administration Agency (GPAA)

Bid Administration

34 HAMILTON STR

ARCADIA

PRETORIA, TSHWANE

0001

Bidders should ensure that bids are delivered timorously to the correct address. If the bid is late, it will not be accepted for consideration. The bid box is generally open 8 hours a day between 08:00 to 16:30, Monday to Fridays.

ALL BIDS MUST BE SUBMITTED WITH THE STANDARD FORMS – (NOT TO BE RE-TYPED)

THIS BID IS SUBJECT TO THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT

THE FOLLOWING PARTICULARS MUST BE FURNISHED (FAILURE TO DO SO MAY RESULT IN THE BID BEING DISQUALIFIED) ALL STANADARD BIDDING DOCUMENT AS ATTACHED

NAME OF BIDDER……………………………………………………………………………………………………………

POSTAL ADDRESS………………………………………………………………………………………………………….

STREET ADDRESS…………………………………………………………………………………………………………

TELEPHONE NUMBER CODE……………NUMBER……………………………………………….

CELLPHONE NUMBER …………………………………

FACSIMILE NUMBER CODE ………… NUMBER…………………………………

VAT REGISTRATION NUMBER …………………………………………………………………………

HAS A TAX CLEARANCE CERTIFICATE BEEN SUBMITTED (SBD2)? YES/NO

SIGNATURE OF BIDDER ……………………………………………………

DATE ……………………………………………………

CAPACITY UNDER WHICH THIS BID IS SIGNED ……………………………………………

CREATION OF PAUSE AND SMOKING AREAS – THE GPAA HEAD OFFICE /
Item no / Description / Unit / Qty / Rate / Amount
BILL 1 / BILL NO. 1
ALTERATIONS PREAMBLES
For preambles see "Model Preambles to Trades"
SUPPLEMENTARY PREAMBLES
View site before submitting his tender the contractor shall visit the site and satisfy himself as to the nature and extent of the work to be done and the value of the materials contained in the buildings or portions of the buildings to be demolished.
No claim for any variations of the contract sum in respect of the nature and extent of the work or of inferior or damaged materials will be entertained
General
The contractor shall carry out the whole of the works with as little mess and noise as possible and with a minimum of disturbance to adjoining premises and their tenants.
He shall provide proper protection and provide, erect and remove when directed, any temporary tarpaulins that may be necessary during the progress of the works, all to the satisfaction of the principal agent.
Water supply pipes and other piping that may be encountered and found necessary to disconnect or cut, shall be effectually stopped off or grubbed up and removed, and any new connections that may be necessary shall be made with proper fittings, to the satisfaction of the principal agent
Doors, fanlights, fittings, frames, linings, etc which are to be re-used shall be thoroughly overhauled before re-fixing including taking off, easing and re-hanging, cramping up, re-wedging as required and making good cramps, dowels, etc, and easing, oiling, adjusting and repairing ironmongery as necessary, replacing any glass damaged in removal or subsequently and stopping up all nail and screw holes with tinted plastic wood to match timber, unless otherwise described.
Re-painting or re-varnishing is given separately Prices for taking out of doors, windows, etc shall include for removal of all beads, architraves, ironmongery, etc
Pricing for items described as to be removed is to include for carting off-site and dumping at a dumpsite located by the contractor, dumping fees etc
Prices for taking out and removing doors and frames shall include for removing door stops, cabin hooks, etc and making good floor and wall finishes to match existing
With regard to building up of openings in existing walls, cement screeds and paving, granolithic, tops of walls, etc, shall be levelled and prepared for raising of brickwork
Making good of finishes shall include making good of the brick and concrete surfaces onto which the new finishes are applied, where necessary
The contractor will be required to take all dimensions affecting the existing buildings on the site and he will be held solely responsible for the accuracy of all such dimensions where used in the manufacture of new items (doors, windows, fittings, etc)
Credit for materials being removed to be factored into the pricing
SBD 3.1
NO / CALL ORDER / UNIT / QTY / RATE / TOTAL
1 / Royal Bench, 1600mm x 2000mm with no back rest Oak colour finish manufactured, delivered and fitted to site. / / NO / 36 / R
2 / Garden concrete pots filled with sand, 460dia x 300high / / NO / 17 / R
3 / Garden Umbrella with concrete stand / / NO / 15 / R
4 / Construct and install Pergola structure to specialist specification. / / ITEM / 1 / R
5 / Construct and install timber deck, 147sqm (verify dimensions on site). Timber deck specialist with proven experience to install. / / m2 / 147 m2 / R
6 / Brick paving installed to site and soil to be poisoned beneath for the restriction of vegetation growth. / / m2 / 150 m2 / R
Subtotal / R
Vat @ 14% / R
TOTAL VAT INCLUSIVE ( Carried to Works Summary) / R
Bill no / WORKS SUMMARY / AMOUNT
1 / CREATION OF PAUSE AND SMOKING AREAS – THE GPAA HEAD OFFICE / R
Carried to final summary (Building works): / R
FINAL SUMMARY
No / Section / Amount
1 / BUILDING WORKS / R
2 / PROVISIONAL SUMS (15%) (TO BE USED AT PROJECT MANAGERS DISCRESSION) / R
3 / SUBTOTAL / R
4 / 14% VAT / R
5 / TOTAL / R

SBD 4

DECLARATION OF INTEREST

1. Any legal person, including persons employed by the state¹, or persons having a kinship with persons employed by the state, including a blood relationship, may make an offer or offers in terms of this invitation to bid (includes a price quotation, advertised competitive bid, limited bid or proposal). In view of possible allegations of favouritism, should the resulting bid, or part thereof, be awarded to persons employed by the state, or to persons connected with or related to them, it is required that the bidder or his/her authorised representative declare his/her position in relation to the evaluating/adjudicating authority where-

- the bidder is employed by the state; and/or

- the legal person on whose behalf the bidding document is signed, has a relationship with persons/a person who are/is involved in the evaluation and or adjudication of the bid(s), or where it is known that such a relationship exists between the person or persons for or on whose behalf the declarant acts and persons who are involved with the evaluation and or adjudication of the bid.

2. In order to give effect to the above, the following questionnaire must be completed and submitted with the bid.

2.1 Full Name of bidder or his or her representative: ……………………………………………

2.2 Identity Number: …………………………………………………………………………………

2.3 Position occupied in the Company (director, trustee, shareholder²):…………………………

2.4 Company Registration Number: …………………………………………………………………

2.5 Tax Reference Number: …………………………………………………………………………

2.6 VAT Registration Number: ………………………………………………………………………

2.6.1 The names of all directors / trustees / shareholders / members, their individual identity numbers, tax reference numbers and, if applicable, employee / persal numbers must be indicated in paragraph 3 below.

¹“State” means –

(a) any national or provincial department, national or provincial public entity or constitutional institution within the meaning of the Public Finance Management Act, 1999 (Act No. 1 of 1999);

(b) any municipality or municipal entity;

(d) national Assembly or the national Council of provinces; or

(e) Parliament.

²”Shareholder” means a person who owns shares in the company and is actively involved in the management of the enterprise or business and exercises control over the enterprise.

2.7 Are you or any person connected with the bidder YES / NO

Presently employed by the state?

2.7.1 If so, furnish the following particulars:

Name of person / director / trustee / shareholder/ member: …...……………………………

Name of state institution at which you or the person

connected to the bidder is employed : ………………………………

Position occupied in the state institution: ……………………………………

Any other particulars:

………………………………………………………………

2.7.2 If you are presently employed by the state, did you obtain YES / NO

the appropriate authority to undertake remunerative

work outside employment in the public sector?

2.7.2.1 If yes, did you attached proof of such authority to the bid YES / NO

document?

(Note: Failure to submit proof of such authority, where

applicable, may result in the disqualification of the bid.

2.7.2.2 If no, furnish reasons for non-submission of such proof:

…………………………………………………………………….

2.8 Did you or your spouse, or any of the company’s directors / YES / NO

trustees / shareholders / members or their spouses conduct

business with the state in the previous twelve months?

2.8.1 If so, furnish particulars:

…………………………………………………………………..

…………………………………………………………………...

2.9 Do you, or any person connected with the bidder, have YES / NO

any relationship (family, friend, other) with a person

employed by the state and who may be involved with

the evaluation and or adjudication of this bid?

2.9.1 If so, furnish particulars.

……………………………………………………………...

…………………………………………………………..….

………………………………………………………………

2.10 Are you, or any person connected with the bidder, YES/NO

aware of any relationship (family, friend, other) between

any other bidder and any person employed by the state

who may be involved with the evaluation and or adjudication

of this bid?

2.10.1 If so, furnish particulars.

………………………………………………………………

2.11 Do you or any of the directors / trustees / shareholders / members YES/NO

of the company have any interest in any other related companies

whether or not they are bidding for this contract?

2.11.1 If so, furnish particulars:

…………………………………………………………………………….

3 Full details of directors / trustees / members / shareholders.

Full Name / Identity Number / Personal Tax Reference Number / State Employee Number / Persal Number

4 DECLARATION

I, THE UNDERSIGNED (NAME)……………………………………………………………

CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 2 and 3 ABOVE IS CORRECT. I ACCEPT THAT THE STATE MAY REJECT THE BID OR ACT AGAINST ME IN TERMS OF PARAGRAPH 23 OF THE GENERAL CONDITIONS OF CONTRACT SHOULD THIS DECLARATION PROVE TO BE FALSE.

………………………………….. ..……………………………………………

Signature Date

…………………………………. ………………………………………………

Position Name of bidder

SBD 6.1

PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL PROCUREMENT REGULATIONS 2011

COMPLETE IF QUOTATION IS R30 000 OR MORE

This preference form must form part of all bids invited. It contains general information and serves as a claim form for preference points for Broad-Based Black Economic Empowerment (B-BBEE) Status Level of Contribution

NB: BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT REGULATIONS, 2011.

1. GENERAL CONDITIONS

1.1 The following preference point systems are applicable to all bids:

- the 80/20 system for requirements with a Rand value of up to R1 000 000 (all applicable taxes included); and

- the 90/10 system for requirements with a Rand value above R1 000 000 (all applicable taxes included).

1.2 The value of this bid is estimated to exceed/not exceed R1 000 000 (all applicable taxes included) and therefore the……………………system shall be applicable.

1.3 Preference points for this bid shall be awarded for:

(a) Price; and

(b) B-BBEE Status Level of Contribution.

1.3.1 The maximum points for this bid are allocated as follows:

POINTS

1.3.1.1 PRICE …………..

1.3.1.2 B-BBEE STATUS LEVEL OF CONTRIBUTION …………...

Total points for Price and B-BBEE must not exceed 100

1.4 Failure on the part of a bidder to fill in and/or to sign this form and submit a B-BBEE Verification Certificate from a Verification Agency accredited by the South African Accreditation System (SANAS) or a Registered Auditor approved by the Independent Regulatory Board of Auditors (IRBA) or an Accounting Officer as contemplated in the Close Corporation Act (CCA) together with the bid, will be interpreted to mean that preference points for B-BBEE status level of contribution are not claimed.

1.5. The purchaser reserves the right to require of a bidder, either before a bid is adjudicated or at any time subsequently, to substantiate any claim in regard to preferences, in any manner required by the purchaser.

2. DEFINITIONS

2..1 “all applicable taxes” includes value-added tax, pay as you earn, income tax, unemployment insurance

fund contributions and skills development levies;

2.2 “B-BBEE” means broad-based black economic empowerment as defined in section 1 of the Broad

-Based Black Economic Empowerment Act;

2.3 “B-BBEE status level of contributor” means the B-BBEE status received by a measured entity based on its overall performance using the relevant scorecard contained in the Codes of Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-Based Black Economic