WESTCHASE COMMUNITY ASSOCIATION, INC.
REGULAR BOARD OF DIRECTORS MEETING
February 21, 2008
MINUTES
I. CALL TO ORDER
A meeting of the Board of Directors for Westchase Community Association, Inc. was held on February 21, 2008, at the Swim and Tennis Center Activity Room, 10405 Countryway Blvd., Tampa, Florida 33626. Ruben Collazo, President, called the Meeting to order at 7:27 PM.
II. ROLL CALL
Directors Present Guests
Ruben Collazo Patty Stewart, Sr. Manager
Mary Griffin Debbie Sainz, Manager
Carlos Quiros Deputy Jennie Matera
Ben Reinhart VMs Present
John Schmidt Tish Dietrich Gene McArthur
Joseph Payne Bob Argus Sue Syatauw
Nancy Sells (via phone) Bill Dennis Carol Collins
III. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was recited by those present.
IV. SECRETARY’S REPORT
- Report submitted
Mary Griffin made a motion to approve the January 10, 2008 Regular Board of Directors’ Meeting Minutes. Carlos Quiros seconded the motion. A vote was taken and the motion was carried 7-0.
V. APPEALS TO WCA BOARD
Appeal #1:
Carlos Quiros made a motion to rescind the $50 fine imposed by the Covenants Committee. John Schmidt seconded the motion. A vote was taken and the motion was carried 5-2 (Joe, Mary). (Appeals 08-02-10)
VI. COMMITTEE REPORTS
SWIM & TENNIS COMMITTEE
Report Submitted
§ A/V Orientation for Group Leaders – per prior months resolution, a WCA employee is the authorized person to operate the A/V system and required to be in attendance for the duration of the function
§ Grand Opening / Events Coordinator – the board agreed on holding a Grand Opening Event, however, for financial reasons decided not to hire an Events Coordinator. WCA employees will research and present a plan to the board.
§ Hand Scanner Backup System – Property manager was requested to investigate other options available for providing access to the courts other than by use of hand scanners.
§ Tennis Rules: USTA Matches – per prior months resolution, the WCA Board voted to waive the $25 fee charged to USTA members contingent on the reservation requirements be applied to them as “guests” of the person reserving the court 3 days in advance.
COVENANTS COMMITTEE
Report Submitted
Joe Payne made a motion to authorize the WCA Manager to be the authorized delegate of the WCA to impose covenants violation fines in accordance with the fine schedule approved by the WCA Board of Directors, and the fines imposed by the Community Association Manager during the month of January 2008. Mary Griffin seconded the motion. A vote was taken and the motion passed 7-0 (Covenants 08-02-11)
Carlos Quiros made a motion to accept the December 12, 2007 Covenant Minutes and make their recommendations ours. John Schmidt seconded the motion. A vote was taken and the motion passed 7-0 (Covenants 08-02-12)
GOVERNMENT AFFAIRS COMMITTEE
§ No Report
MODIFICATIONS COMMITTEE
§ No Report
WEB-SITE COMMITTEE
§ No report
VII. COMMUNITY ASSOCIATION MANAGER’S REPORT
Patty Stewart provided written community association manager’s report. The following action items were voted on by the WCA Board of Directors:
§ Postage Machine
- John Schmidt recommended property management utilize services from Stamps.com on a trial basis for one month.
§ Landscape Proposals – Joe Payne to work with property manager to revise current bids to a “per unit pricing” for recommended landscaping
Mary Griffin made a motion to use Tru-Green to perform irrigation and sod repairs and to spend up to $8,500 for irrigation repairs and replacement of sod at the Countryway and West Park Village facilities – to be paid from operations. Ben Reinhart seconded the motion. A vote was taken and the motion passed 7-0 (Contracts 08-02-13)
§ Shade Structure
Mary Griffin made a motion to authorize Sandee Sod/Bliss Products to install the shade structure at the Countryway Facility at a cost of $11,288 (materials/installation, tax). Ben Reinhart seconded the motion. A vote was taken and the motion passed 5 -1(Joe) -1(Carlos abstained) (Contracts 08-02-14)
VIII. TREASURER’S REPORT
No Report Submitted
IX. OLD BUSINESS
§ Revised Welcome Packet to New Homeowners
o Will begin distribution immediately.
§ Revised Collections Policy
Mary Griffin made a motion to adopt the revised collections policy dated 2-8-08 with the following changes: “any payment which is not received by January 15th……”;That written letter shal further indicate that if payment is not received by February 15th…..”. John Schmidt seconded the motion. A vote was taken and the motion passed 6-1(Joe). (Policies 08-02-15)
§ Inspection of Records Policy
No Action Taken
§ Greens Street Parking Rules
No Action Taken
§ Website Design Review
Tabled to March
X. NEW BUSINESS
§ Consideration of Agreement for Collections
No Action Taken
§ Consideration of Management Agreement for Glencliff
Contract Expiring 04/30/08 to be RFP’s to GPI requesting same fee schedule
XI. OTHER INFLUENCES
XII. ADJOURNMENT
Motion made and seconded to adjourn the meeting at 10:37 PM. All in favor and motion carried 7-0.
______
Mary Griffin
Westchase Community Association, Inc.
Secretary
APPROVED AT THE WCA BOARD OF DIRECTORS MEETING MARCH 13, 2008
cc: HOA File
WCA Board of Directors
Board Meeting Minutes
February 21, 2008
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