To Provide Secretarial and Administrative Support to the Director of Clinical Services

Job Description / PA to Director of Clinical Services and Administrative Assistant
Job title / PA to Director of Clinical Services
Pace Child & Family Therapy Services Administrative Assistant
Reports to / Director of Clinical Services
Overview of role
To provide PA support for the Director of Clinical Services
To provide effective and efficient administrative and receptionist support to the Pace Child & Family Therapy Service.
To provide administrative support for training undertaken by Clinical staff
Key responsibilities and duties

To provide secretarial and administrative support to the Director of Clinical Services

To respond to and co-ordinate referrals/enquiries to Child & Family Therapy Services via telephone, website and written enquiries.

To be responsible for the efficient booking of sessions for parents/children in liaison with therapy staff.

To meet and greet new parents attending a session in line with agreed procedures.

To ensure that all admission paperwork and assessment reports are completed in a timely manner and are circulated appropriately in line with the SEND Code of Practice and Procedure.

To circulate information to all stakeholders as required; parents, staff, publicity etc.

To compose and type general correspondence as advised by the Director of Clinical Services.

To organise the Director’s diary and arrange appointments as and when convenient.

To advise the Director of impending work deadlines for both internal and external commitments, e.g. reports, presentations, conferences, projects

To ensure that information about PACE Child & Family Therapy Services on Pace website, Buckinghamshire Family Information Service website, Local Offer etc, is updated regularly.

To take minutes at Child & Family Therapy Services meetings and circulate as required.

To input data on to PACE database for research and record keeping purposes in line with PACE procedures.

To liaise with Pace finance department regarding invoicing of parents for therapy sessions.

To administer and support the co-ordination of PACE training courses for therapy staff and activities for both PACE therapy staff and external delegates

General

To promote the good name of PACE generally and appraise others of its philosophy, practice and fundraising objectives.

To act in such a way as to ensure both your own safety and that of fellow users of the Centre.

To undertake such other duties as may reasonably be expected by your line managers

To comply with all PACE policies and procedures.

October 2017