NYLA Annual Conference

Date

Speaker Name

Street Address

City, State, Zip

Dear (Name of Speaker):

This letter is to confirm that you have agreed to present a program at the 2016 New York Library Association (NYLA) Annual Conference in Saratoga Springs, NY being held on November 2-5, 2016. The terms of the agreement are as follows:

Presentation:

Speaker Name (First and Last) has agreed to present a program entitled “program title” on (date). The program will take place from(start time) to (end time). We reserve the right to revise this schedule if necessary. Notifications of changes in schedule or cancellation will be made as soon as the need becomes evident; but no later than August15, 2016.
Presentation Equipment:
Audio Visual Equipment provided will include an LCD projector, screen and microphone. Should you have additional AV requirements, please submit your request no later than July 1, 2016. Not all requests can be accommodated.
Materials:

Speaker Name (First and Last)is responsible for providing any handoutsor materials distributed in support of the program (if applicable) at no expense to NYLA.

Honorarium:

Speaker Name (First and Last)will not receive any honorarium or other compensation of any kind for presenting this program.

Reimbursement:

Speaker Name (First and Last)will notreceive any reimbursement for travel, lodging, meals, or any other expenses incurred in relation to presenting this program.

Alternate for Travel Reimbursement

Speaker Name (First and Last) will be reimbursed for travel expenses (mileage and tolls) in accordance with the Federal travel guidelines (54¢ per mile). NYLA requires that you submit a complete record of your expenses along with receipts within two weeks following the event. (Programmer: you may also opt to offer a flat travel allotment. Airfare should be negotiated with the speaker as a flat allotment.)

Alternate for Hotel Accommodations

Speaker Name (First and Last) will be provided overnight accommodation at (designated hotel) on (day/date(s)). Speaker Name (First and Last) will be responsible for any upgrades to room features, incidental room charges, or extend lodging arrangements.

Conference Registration:

Speaker Name (First and Last)will receive complimentary single day conference registration for (day/date of presentation), to include access to all non-ticketed programming and the NYLA Annual Trade Show.

On behalf of the New York Library Association, I would like to thank you for agreeing to present at the 2016 NYLA Annual Conference. Two copies of this letter are enclosed. Please review the letter, sign and return one copy to me at your earliest convenience.

Sincerely,

(Your Name Here)I have read and agreed to the terms stated within this letter.

(Your Group) – Conference Programmer

(Address)

(City, State, & Zip)Signature of SpeakerDate