WORK SESSION AGENDA
CITY OF STOCKBRIDGE
TUESDAY, OCTOBER 7, 2014 6:00pm
City Council Administration
Tim L. Thompson, Mayor City Manager, Michael Harris Alphonso Thomas, Mayor Pro Tem City Clerk, Stephanie Tigner
Robin Buschman, Councilwoman City Attorney, Mike Williams
Anthony S. Ford, Councilman
LaKeisha Gantt, Councilwoman
Richard Steinberg, Councilman
- Call to Orderby Mayor Tim L. Thompson
- Invocationprovided by Pastor Randy Davis of One Heart Community Church
- Pledge of Allegiancewas recited in unison
- Adopt Agenda; CM Ford made a motion to adopt the WS agenda to include; 10 vr 14-08 hudgson bridge 11 vr14-09 mcdonald, 12 law enforce 13 hispanic 10 will move to #14 lg; 5-0
- Review Minutes
Work Session Meeting September 2, 2014 at 6:00PM
City Council Meeting September 8, 2014 at 6:00PM
Special Called Meeting September 8, 2014 at 4:30PM
Special Called Meeting September 17, 2014 at 5:00PM
Special Called Meeting September 22, 2014 at 5:00PM
PRESENTATION
Item #1- Presented by City Manager, Michael Harris
Presentation: Reverend Mike Moon of Stockbridge’s History; City Manager Michael harris provided an overview of the presentation that will be presented by Mr. Mike Moon. Mr. Mike Moon provided a brief overview of the history of stockbridge. In preparing the history book on stockbridge he is …..for his bucket list. He said that he loved history. He thanked mayor and council for allowing him to come before the council to present.
Anthony Ford, thanked Mr. Moon
Lakeisha Gantt, thanked Mr. Moon for the contribution to the city.
Alphonso Thomas also thanked Mr. Moon for capturing the entire picture of the history of Stockbridge.
Richard Steinberg; thanked Mr. Moon for his contribution
Robin Buschman stated Mr. Moon is a part of the solution and not the problem.
Mayor stated discussions have taken place about creating a museum for historical informational
Richard Steinberg encourage Mayor and Council to move forward on establishing an area for historial preservation.
Michael Harris, said Mr. Moon will be utilized in the Main Street Program.
CEREMONIALCi
Item #2- Presented by City Manager, Michael Harris
Proclamation:Proclamation for Retired Educators Day; Michael Harris Cathy Hill has requested a proclamation in recognition of Retired Educators Day.
NEW BUSINESS
Item #3-Presented by City Manager, Michael Harris
Permit: Six Month Conditional Use Permit for Greater House of Prayer (requires a public hearing); Michael harris provided an overview of the request for a six month conditional use permit. Richard Steinberg under the currently seeking a permanent location
Item #4- Presented by Main Street Manager, Kira Harris-Braggs- CONSENT
Agenda Item: Main Street Advisory Board Candidates; the Main Street Manager provided Mayor and council with a brief overview of the final board appointments. Six individuals for consideration for the following areas; stockbridge outside of stockbridge district; repre of arts organization; resident of submitted from residents. Candidates for positions except for …..there are 2 candidates for their position. Recommendation Kathryn vallish; owner of barley and vines. And a. Griffith stockbridge based business; staff recommends KatheryVallish. Mrs. Vallish has partnered with the city on event……..and business…..richard Steinberg thanked Kira H Braggs. Asked if these candidates have been vetted. Kira currently there is no vetting process. City Manager clarified the vetting process……….he said there are a set of regulation set forth by the Charter that candidate would have to adhere to…Mayor Thompson asked how were the board members vetted. Kira Braggs, no…….Robin Buschman stated the DDA did have a vetting process due to the board handling funds. City Manager stated these are volunteer position and do not require the handling of funds. Anthony s ford since we know there was no vetting process we should move forward and requested to place on the Consent Agenda and recommended position appointment.
Item #5-Presented by City Manager, Michael HarrisCONSENT
Discussion: Amendment to SPLOST IV Agreement; current intergovernmental agreement requires the ……the bonding proceeds are to be proportioned. City Hampton has elected not to participate. Sealing limit to cap at 6M mcdonogh and locust grove a simple amendment to speak to how the funds would be divided up.
#6 CONSENTKevin Walters- provided a brief overview on the ……he said we have been searching for a camera for over a year. There were 2 cameras…the cost is over 200K. we looked at several types of cameras……150-170K to buy such a camera. The budget was adjusted last year and was not able to purchase. We found a camera to mount on the kubatos….there is one self prepelled cameras and will able to go down the main sewer lines. This will save the city…….this is a cooperative governement contract. Robin buschman thanked kevinwalters for attending. If we purchase the camera will more equipment be required; where would the camera be located on the Kubota.kevinwalter we have locked garages at the waste water plant. He said he does not forsee that we need additional equipment….gis equipment can be added for 25k for the unit.
Anthony S Ford asked about the maintenance and staff that will be able to operate the equipment. Kevin Walter staff is interested in learning how to operate the camera. Anthony Ford how many individuals do you plan to train. Richard Steinberg can you investigate ……….he aked about the contractor adams equipment ; Kevin Adams equipment is …………..Robin Buschman stated GIS would e great…Mayor Thompson asked ………..kevin the camera will go 1000ft …There is no charge for the training; ………………..
OLD BUSINESS
Item #7-Presented by City Manager, Michael Harris-CONSENT
Ordinance:COS Vesting Period; City Manager provided an overview of the COS Vesting Period. Request to amend to 5 years. Stephanie Tigner has worked with GMA to amen
Item #8- Presented by City Manager, Michael
Informational: Council Compensation; Michael Harris provided an overview; city identified at a tier 3. Our salary structure is slightly below council members….. 10,800 for the Mayors position. Recommendation to amend the current salary and become effective after the next election cycle come back in a form of the resolution. Robin buschman.and here was rift due to the 2 election cycle. The difference is 600.00; based on that fact previous council never acted on it. Anthony ford we should start and have it be effective next election cycle. Richard Steinberg this is a full and part time job I will not vote to increase it. Lakeisha gantt place on the agenda for the next meeting. She stated im in favor of the average. It is an uncomfortable topic to discuss. It’s not a big change, but a change based off the population. Alphonso Thomas said the city council has not had an increase in 40-50 years. My recommendation would be to look at cities in the henry county and to mirror the amount for city of mcdonough. 2 resolutions will be drafted for consideration.
Item 9- take home vehicles
Challenges with the waste water. Staff had to respond to a clog line that need to be repaired. Some instances require supervisor superintendent to be present. At some point, key personnel were not allowed to take city vehicles home. A resolution to address …………on call staff……..mrharris is requesting to have those two individuals to take the city vehicles home in case of emergency. Robin Buschman addressed her concerns with the former administration made changes to address the issue. Richard Steinberg for the record, I am not against but would like to know how many calls we receive to warrant this action. Lakeisha Gantt asked if she could review the on call list and the location of their homes and the decision to not have these vehicles to take home. Alphonso Thomas the on call document be monitored and maintained. Anthony S Ford asked how often are they on call…Michael Harris- I am requesting in addition that the chief superintendent be allowed to drive the vehicle home. He explained that wth the splostiv we can replace some of the lines. Anhony S Ford clarified the………….the individual would be allowed to take the vehicle home. Richard Steinberg what would preclude an individual from ………….there is not a daily need for the vehicle. Lakeisha Gantt…..expressed her concerns with the wear and tear of the vechicle etc. Robin Buschman the chief sup does not go out on all calls? She said this what staff is currently doing. Kevin Walter sup would go to the site..water main failure fire hydrant leak and in two years 30 incidents,,……sewer overflow a dozen. Common practice city vehicle is not utilized for any thing other than emergency. Robin Buschman asked would it be both..alphonso Thomas spoke on the record keeping information. Council is attempting to capture a picture of the unknown…more concern with after hour calls. The concern are the emergency calls that come in after hours. Mayor Thompson was there something that prompted this? ……………………………(check to see if insurance company is aware of this)
Item 10- VR 14-08; Jeremy Gilbert of henry county provided mayor and council and overview Hudson Bridge…. 9ft wide 13 parking spaces. According to the applicant………staff evaluated and recommended denial of the request. Richards Steinberg asked…….jeremy gilbert the site has drive ways and curbing. I have had conversation …….denial based on a statement in the code……Kyle Sharpe spoke on the variance. He said the applicant will consider….all parking will be located in the rear…..richard Steinberg….would like to see this come into the city……
Item 11 VT 14-09; Jeremy Gilberg McDonald Stacy Jordan…spoke on the 110 eagles landing pkwy in the vicinity of hwy 42. He referred to page 2……he said the east side the 10ft landscape strip would have to be removed. Shade trees to relocate; second site of ground sign………5-one sign per primary and …..6 construction of the above ground detention pond. I was not able to find in COS code the requirements…..Staff recommends denial. Richard Steinberg thanked mr Jordan. He said……lasvegas strip, traffic consideration to keep the flavor of the community. Stacy Jordan………addressed the second concern………….bottle shop to improve their own………..robin buschman thanked stacy Jordan for coming. Asked about the request for a detention pond….Mr. Jordan explained………will support the eagles landing bottle shop……..robin buschman is the bottle shop on board with the plan? Richarrd Steinberg asked for the letter of intent. Mr. Jordan the application form is included the consent forms can be provided. Luke with……….review the site plan with Mayor and Council…..he explained the request for the detention pond. We are intending to fill it…………to stay above the flood plain. Mayor asked where will it be located………..the City Attorney explained………..Mayor who will be responsible for maintaining the pond. The attorney answered in affirmative.. Mayor asked Mr. Harris to provide……….Mr. Harris said to provide me with the suggestions………..Richard Steinberg asked if the firm has spoken with Eagles Landing Community Association. He also addressed his concerns with the sign on Hwy 42. The firm rep said there will be a small monument sign 6-8ft .lakeishagantt would like to see the signage…Richard Steinberg stated this will cause traffic issues at the proposed site….
Item #12-
Item #13
Item #14– Presented by City Attorney, Mike Williams
Executive Session: For the purpose of items A, B, C, D, E, F, G, H or I
ANNOUNCEMENT OF UPCOMING MEETINGS & EVENTS
All Meetings Will Be Held At City Hall Unless Otherwise Noted. Meetings dates and times are subject to change so please confirm with City Hall at 770.389.7900 or via
- City Council Meeting- Monday, October 13, 2014 at 6:00pm
- Veterans Day Parade-Tuesday, November 11, 2014 at 10:00am
PUBLIC COMMENTS
All persons wishing to speak for public comment must sign in with the City Clerk prior to the beginning of the meeting. You must sign your name, address, and phone number. You will be able to address the Mayor and Council for three (3) minutes.
MOTION TO ADJOURN
EXECUTIVE SESSION (Exemptions to the Georgia Open Meetings Act)
A.Meeting to discuss or vote to authorize the settlement of a matter covered by the attorney-client
privilege as provided in Georgia Code section 50-14-2(1) and 50-14-3(b)(1)(A). The subject
discussed was [identify the case or claim discussed but not the substance of the attorney-client
discussion].
B.Meeting to discuss or vote to authorize negotiations to purchase, dispose of or lease property as
provided in Georgia Code section 50-14-3(b)(1)(B).
C.Meeting to discuss or vote to authorize the ordering of an appraisal related to the acquisition or
disposal of real estate as provided in Georgia Code section 50-14-3(b)(1)(C).
D.Meeting to discuss or vote to enter into a contract to purchase, dispose of, or lease property
subject to approval in a subsequent public vote as provided in Georgia Code section
50-14-3(b)(1)(D).
E.Meeting to discuss or vote to enter into an option to purchase, dispose of, or lease real estate
subject to approval in a subsequent public vote as provided in Georgia Code section
50-14-3(b)(1)(E).
F.Meeting to discuss or deliberate upon the appointment, employment, compensation, hiring,
disciplinary action or dismissal, or periodic evaluation or rating of a public officer or employee as
provided in Georgia Code section 50-14-3(b)(2).
G.Meeting to interview one or more applicants for the position of the executive head of an agency as
provided in Georgia Code section 50-14-3(b)(2).
H.Pursuant to the attorney-client privilege and as provided by Georgia Code section 50-14-2(1), a
meeting otherwise required to be open was closed to the public in order to consult and meet with legal counsel pertaining to pending or potential litigation, settlement, claims, administrative proceedings, or other judicial actions brought or to be brought by or against the agency or any officer or employee or in which the agency or any officer or employee may be directly involved and the matter discussed was [identify the matter but not the substance of the discussion].
I.Staff meeting held for investigative purposes under duties or responsibilities imposed by law as
provided by Georgia Code section 50-14-3(a) (1).
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DRAFT October 7, 2014; 6:00pm