Room / Equipment Hire Rates and Booking Form

Standard Room Rates: (please tick)

Room Types / Location / Capacity (seating) / Hourly Rate Weekday
(9 am to 5 pm)
Minimum hire 2 hours / Hourly Rate
Weekend & Evening (9 am to 9 pm)
Minimum hire 3 hours / Sub-total Amount
Lecture Hall
(with internet connection, standing up to 120) / Ground Floor / 80 / £35 x  hours / £45 x  hours / £
Training Kitchen
(12 gas ranges & industrial equipments) / Ground Floor / 60 / £65 x  hours / £95 x  hours / £
Meeting Room 1 / First Floor / 20 / £25 x  hours / £35 x  hours / £
Meeting Room 2 / First Floor / 15 / £25 x  hours / £35 x  hours / £
Meeting Room 3 / First Floor / 10 / £25 x  hours / £35 x  hours / £
Meeting Room 4 / Ground Floor / 10 / £25 x  hours / £35 x  hours / £
Meeting Room 5 / Ground Floor / 8 / £15 x  hours / £25 x  hours / £
Standard Charge Rates of Equipment: (please tick)
Types of equipments: / In-house usage
(within office hours) / Rent out *
(24 hours) / Sub-total Amount
Portable Notebook PC / £25 per day / £50 per day per notebook / £
Portable Digital projector / £25 per day / £50 per day / £
Portable Projector Screen (80” diagonal screen) / £10 per day / £20 per day / £
Portable overhead projector / £15 per day / £30 per day / £
Professional Digital Voice Recorder (H4N Handy Recorder with 1GB Memory Card) / £30 per day / £60 per day / £
Digital Video-camera (Sony Exmor HDR-XR520) / £50 per day / £150 per day / £
Tripod (for Video-camera) / £5 per day / £10 per day / £
PA System (for Lecture Hall only) / £50 per day / N/A / £
Package Deal A (Notebook Computer, Digital Projector, and Projector Screens) / £60 per day / £110 per day / £
Package Deal B (Notebook Computer, Digital Projector, Projector Screen and PA System) / £100 per day / N/A / £
Total / £

* Delivery not included, pick up and return must be within office hours (Monday-Friday, 09:00-17:00). Any delay within the 24-hours period in returning the equipment will be counted as extra day. Hiring equipment over the weekend will be counted as exact number of days. Full cost compensation if there are any damages to the equipment.

Catering Services – please ask

For any queries you may have in relation to your venue hire, or would like further details on our rates, please call020 8361 7161 or email .

Terms & Condition:

  1. All telephone bookings will be regarded as provisional and must be confirmed in writing using a booking form available from the Institute.
  2. The organisation and/or individual in whose name the booking is made, unless otherwise stated, will be considered the Hirer and shall be jointly and severally liable in respect of booking.
  3. Booking should be done at least 14 days before the day of hire with 50% deposit, which is refundable if at least three days’ cancellation notice is given.
  4. On receipt of the booking form Ming-Ai (London) Institute will confirm the booking by fax or email, including details of charges incurred by the Hirer.
  5. All rooms are subject to availability.
  6. Full cost compensation if there are any damages to the facilities or equipment.
  7. For hiring equipment outside the Institute, the pick up and return of the equipment is during office hours (9 am to 5 pm, Monday to Friday). Any delay within the 24-hour period in returning the equipment will be counted as extra day. Hiring equipment over the weekend will be counted as exact number of the days.
  8. Free parking tickets with the room rates.
  9. Office hours for using our premises are Monday to Friday are 9 am to 5 pm, evening hours from 5 pm to 9 pm, Saturday and Sunday from 9 am to 5 pm.
  10. Refreshment is not included.
  11. NO outside software is allowed to be installed in our computers.
  12. All visitors must abide by the Health and Safety regulations.
  13. Ming-Ai (London) Institute will not be responsible for any thing lost in the Institute. The hirer (below undersigned and organisation) will indemnify any claims against the institute.
  14. The Institute reserves the right to cancel the booking if the holding of the function is prevented by reason of circumstance beyond the control of the Institute, in which case all fees paid are refunded.
  15. The Institute reserves the right to change the fee.
  16. The above terms and conditions will be subject to interpretation by Law Courts in England.

Contact Name:______

Organisation: ______

Charity Number (If applicable): ______

Address: ______

______Post Code: ______

Tel:______Fax:______

Mobile:______Email:______

Booking Date(s):______

Venue(s) Request:______

Day Delegate Package: ______(delegates)

I have read the terms and conditions above and agree to be bound by them. I have enclosed a cheque of ______. Cheque should be made payable to Ming-Ai (London) Institute.

Signature: ______Date:______