Join Us For The 2010 Kiwanis
trade
show
APRIL 23, 24, & 25, 2010
Our 35th Annual Kiwanis Trade Show
Important Reminders!!!!!!
1)Returning participants have until Feb 1, 2010 to register and secure their booth choice.
2)100% of payment is due at registration.
3)After 12:00 Friday, the front entrances are not available for unloading hand carried item only no trolleys no dollys.
4)If you need phone connections please arrange this well in advance with Telus. Internet service is not available!!
5)Special “exhibitors only” parking is available in the Central Middle School Parking Lot (behind the arenas) starting at 3:30 pm Friday. Do not park in the parking lot in front of the arena’s.
6)No parking next to the rear entrance to arenas at any time.
7)We will supply a forklift for loading and unloading on Thursday & Sunday ONLY. You need to book times with Arleene 250-719-9559.
8)The floors in both arenas are cement, if you want carpeting to stand on, please bring your own or you can rent carpets through Superior Shows.
9)If you need more than the one table and two chairs (which are included), either bring your own, or make arrangements with Superior Shows. (If you need a special size, bring your own.)
10)There is a social for all exhibitors on Saturday night at the Curling Rink. Hot meal provided. Starting at 9:00 pm. 2 dinner tickets per booth. Extra tickets are $20 each.
11)No breakfast supplied, however Kiwanis food booth is open one hour ahead of opening each day serving: coffee, muffins, & danish.
The Trade Show Brochure is available on the WWW
GENERAL INFORMATION
KIWANIS SHOW MANAGERS - Arleene Thorpe & Kristina Van De Walle
BOOTH RENTALS...... phone:(250) 719-9559
email:
SERVICE CONTRACTORSuperior Shows
8599 – 111th Street
Fort Saskatchewan, Alberta
T8L 3V1
Bus: (780) 992-0404
Fax: (780) 992-0406
DATES...... April 23, 24, & 25, 2009
OPENING CEREMONIES...... Friday 4:30 p.m. In Memorial Arena
PUBLIC HOURS...... Friday 4:00 p.m. - 9:00 p.m.
Saturday 10:00 a.m. - 9:00 p.m.
Sunday 11:00 a.m. - 4:00 p.m.
PLACE...... Dawson Creek Memorial Arena and
Kid's Kin Arena (11th St & 106th Ave)
PASSES...... Two passes will be issued to
each small booth exhibitor and
four passes to each large booth
exhibitor.
All booth workers need passes or they will be charged at the gate. Access to the Exhibition areas will be denied to any personnel not wearing a Trade Show 2010 pass. Extra passes available at the office for $5.00
MAILING ADDRESS...... Kiwanis Trade Show
PO Box 765
Dawson Creek, BC V1G 4H8
WWW ADDRESS......
Subletting of Space ...... Exhibitors will NOT be permitted to sublet the space allotted to them, or any portion thereof. Also, the exhibitor will not use space for any purpose other than that shown on the application. Any breach of this clause will mean forfeiture of space allotted and non-refund of rent paid.
Completion Time...... Space allotments may be cancelled by the Show Manager if exhibitors fail to occupy the space allotted to them by 2:00 pm with the exhibit specified on their application before noon of the first full day of the Show. This will mean forfeiture and non-refund of rent paid.
Space Restriction...... Exhibitors must confine all exhibit structures and activities to within the limits of the space allotted to them. Salespeople and demonstrators are prohibited from operating in the aisles and from extending their activities into the aisles in such a way as to be a nuisance or interference to the public or to other exhibitors.
Noise...... Undue noise made in the operation of exhibits, or noisy or unseemly methods employed in sales or demonstration activities, will not be tolerated. All exhibitors must have an equal opportunity to conduct their own demonstrations without interference from their neighbours. The decision of what constitutes undue noise or any unseemly method shall rest with the Show Manager, whose decision shall be final.
Amplifying Devices ...... The use of amplifying devices inside exhibit booths is prohibited. This ruling does not apply to the demonstration of products such as radios, televisions or VCR displays, however it is recommended that headphones or headsets be utilized.
Price Signs ...... Signs tending to price competition are undesirable and will not be permitted. Where prices must be advertised, signs must be small, neat and inoffensive, and the Show Manager shall have the right to prescribe their character and number.
Give Aways...... Exhibitors are not allowed to give away noise makers, free coffee, drinks, etc. If you contemplate giving anything away, it would be to your advantage to check first with the Show Manager.
NOTE: All draw tickets and stubs must contain the name of the company conducting the draw.
Show Liability...... The Show Management will provide Security unto the extent set out herein pursuant to “Security”, and it shall not otherwise be responsible in any manner for the persons, property or materials of the exhibitors or owners or their agents, servants or employees. The exhibitors or owners shall assume the risks of exhibiting their property and materials, and should any exhibit or portion thereof or any property in connection therewith be injured, lost, stolen or suffer damage from any cause whatsoever, the Show and its Management will not be liable therefore in any manner whatsoever. Small and invaluable exhibit material should be packed away each night.
Height and Size
Limitations for Displays...No display can exceed the contracted area. The height restriction for backwall and sidewalls for the standard draped booth areas also applies to the exhibitors display. There is no limitation on the height of equipment on display in the bulk space areas, provided such equipment is self-supporting and free standing. Equipment on display platforms may be subject to display height regulations.
Exhibitors Liability...... In addition to what is imposed by law or by this contract respecting the liability of exhibitors and owners, it is agreed and understood that each exhibitor and owner shall indemnify and save harmless Kiwanis International and the Dawson Creek Kiwanis Club and each of them of and from all claims, demands, suits and actions arising from this contract and/or the participation of the exhibitor and owner in the Dawson Creek Trade Show which may be imposed upon either or both of Kiwanis International or the Dawson Creek Kiwanis Club as result of any act or omission on the part of the exhibitor or owner or on the part of any of its or their clients, servants or employees.
Damage to Show Property..Exhibitors are responsible for all damage caused by them to show or arena property.
Public Liability Insurance..It is the Exhibitors responsibility to provide their own coverage for Public Liability, Bodily Injury, Properly Damage and Product Liability. We recommend that a per occurrence minimum be not less than $1,000,000 coverage.
Security...... Security is provided on Thursday 9:00 p.m. Friday 9:00 p.m. Saturday and 9:00 p.m. Saturday until 10:00 a.m. Sunday. (Arenas will be secured during non-exhibition hours)
Staffing of Exhibits ...... Exhibitors are required to maintain staff in their exhibits at all times during the hours of the show.
Booth Cleaning...... Sweep your booth at closing and deposit garbage in the aisle for the night sweepers to remove.
Alcoholic Beverages...... The use of liquor (spirits, wine and beer) by exhibitors in their exhibit area is contrary to regulations set out by the Liquor Branch.
Entry to the Show...... Show Management reserves the right to refuse admission to the show building to any visitor, exhibitor or exhibitor's employee, who in the opinion of the management, is unfit, intoxicated, or in any way creating a disruption of the show.
Show Management on Site..Throughout the entire show period, Show Management will maintain a show office. Supervisory personnel will be available to service exhibitors during move-in and move-out periods.
Contracts...... Confirmation of your Registration Card implies your acceptance of the Regulations and Clauses herein described.
Cancellations...... lf canceled prior to February 15, 2010, full refund will be provided. Between Feb 15 and March 31, 2010, a refund of 50% of the payment received will be provided. No refund will be provided after March 31, 2009.
Sales ...... Ticket sales as well as product sales can only be sold at your own booth area.
Move In
Goods will be received at the Arenas from 8:00 a.m. to 8:00 p.m. Thursday.
NOTE: Forklift service is available you must arrange in advance
Contact-Arleene 719-9559.
All exhibits must be in place not later than 2:00 p.m. on Friday.
The front or main entrance is not available
for use after 3:30 p.m. on Friday, April 23rd.
Entrances at the rear of the arenas will still
be available for use after 3:30 p.m.
The placing, moving, altering or dismantling of exhibits after 2:00 p.m. on this date will not be permitted without prior written permission of the management.
Each booth receives one 8’ table and two chairs. The table will be provided properly draped. Please contact the Service Contractor prior to show dates if you wish to make arrangements for extra tables or chairs. Costs for extra or different tables and chairs are to be paid directly to Superior Shows.
Move Out
No displays may be removed from the show building
prior to 4:00 p.m. on the closing Sunday.
Exhibitors must make arrangements necessary to ensure complete dismantling and removal before 12:00 noon Monday.
Exhibitors are encouraged to move out all goods on the final night of the Show. Show Management will not be responsible for goods left unattended in the building during the move-out period. If you do not want to move out you should have someone watch your goods until the building is locked. Doors will be open on Monday for final move-out. All exhibitors must be completely clear of the building by 12:00 noon on Monday.
DISPLAY BOOTHS - Sizes, Rental Rates - Each Business
REGULAR BOOTHS - (8' x 10') or (10' x 10')$425.00 Each Plus G.S.T. = $ 446.25
EXPANDED BOOTHS - (20' x 40')$1,000.00 Each Plus G.S.T. = $1050.00
G.S.T. #R 127 607 752
TERMS OF PAYMENT
- 100% payment due on registration unless other arrangement are made.
- No refunds after March 31, 2010.
BOOKINGS
Exhibitors who participated in the 2009 show have until 5:00 p.m. February1, 2010 to register and secure their space in the 2010 show. Thereafter it will be on a first come basis. For further information please contact Arleene at 250-719-9559.
SET UP
8:00 a.m. to 3:30 p.m. Friday, unless prior arrangements have been made for an earlier setup.
FIRE EXTINGUISHER
All exhibitors should bring a 2½ lb fire extinguisher as part of their equipment.
TAKE DOWNS
Sunday after 4:00 p.m. All exhibitors must have their products out of arena by 12:00 noon on Monday.
PUBLIC HOURS
FridayApril 23 4:00 p.m. to 9:00 p.m.
SaturdayApril 24 10:00 a.m. to 9:00 p.m.
SundayApril 25 11:00 a.m. to 4:00 p.m.
DOOR PRIZES:Friday at 8:30 p.m., Saturday at 8:30 p.m., and Sunday at 3:30 p.m.
DON'T LOSE OUT
Register early to obtain maximum advertising benefits.
COMPETITION
We will not restrict entries with the same product, but we will try to place them apart.
We look forward to your participation in the 2010 Trade Show!
The most effective way to sell a product is face to face, and the
Kiwanis Trade show will offer you the best chance to do that.
* KIWANIS INTERNATIONAL *
95 YEARS OF SERVICE TO THE WORLD
A full listing of all exhibits including the Family Arena (curling rink) sponsored by EnCana will be available at the front gate
Kiwanis Club of Dawson Creek
TRADE SHOW
Registration Form
DATED______
FROM:______
PHONE:______FAX:______
EMAIL:______
We plan to be there! Please accept our application for the following exhibit space as shown on the official floor plan:
1st. Choice:______2nd. Choice:______3rd. Choice:______
We propose to exhibit the following products:
Company Name:______
Address:______
City:______
Province:______Postal Code:______
Signed:______
Email where correspondence/invoices/receipts can be sent:______
Please indicate if an invoice is required:
Fax completed form to:
Arleene Thorpe at (250) 782-7185
Telephone: (250) 782-7122
Kiwanis Trade Show Cell: (250) 784-4536
“The exhibitor or owner, as the case may be, has read the terms and conditions in the Kiwanis Trade Show Brochure and has agreed to each and every term and condition contained therein, and by its signature hereto agrees to be bound by the terms and conditions of the contract contained therein”.