Meeting Minutes
Patrick Henry Athletics Boosters Association
Meeting Date: June 9, 2014Meeting Time: 6:30 PM
Location: Patrick Henry High School Library
Officer and Representative Attendance:
Duke Baldridge/Fundraising / Stewart Barnes/Treasurer / Trudy Brailsford/SecretaryCarol Deyerle/Membership / Patti Sheedy/Athletic Director / Stacey Ripple/Volunteers
Sandra Kuehn/Concessions / Steve Francis/Band / Susan Mini/Football
Julie Wheeler/Girls Tennis / Cassandra Taylor/Cheer / Steve Hale/Wrestling
Jerry Dunnavant/Softball / Matt Chittum/Girls Lacrosse / Troy Rech/Inc. Communications
Lori Privott/Incoming Treasurer
Coaches Attending:
Brian Bartley/Girls’ BasketballThe meeting was called to order at 6:35 PM by Duke Baldridge, Incoming President.
Patti Sheedy, Athletic Director, reported that Patrick Henry High School will possibly be moving to the 5A classification after next year. There will be a VHSL meeting held on June 24 to discuss changing of classifications for a possible 36 schools. Ms. Sheedy reported that there will be four home football games to start this fall season beginning August 29. This should help increase the sale of passes. It was noted to try to push the sale of passes at the middle school level. Jerry Dunnavant led discussion on how to increase attendance at all sporting events. Ms. Sheedy reported PH Business days will be held August 4 from 4 to 8 PM, August 12 from 11 AM to 7 PM, and August 13 from 4 to 8 PM. Stacy Ripple will handle PHABA volunteers for Business Days. Ms. Sheedy also reported that the Pepsi conract is up and is out for bid by Roanoke City Schools.
Treasurer Stewart Barnes handed out the Financial Reports for the period ending April 30, 2014. He went over his Annual Report as Treasurer for the 2013-2014 year. The report noted accomplishments of game day cash management being more controlled, greater division of responsibility, independent oversight of all books and records and the admissions tax issue being resolved. Areas noted by Mr. Barnes that need improvement are more funds to the General Fund, timely distribution of data to teams, more involvement and accountability of team representative for spending, accountability and control, better communication of membership and sign sales, concessions points to be calculated by concessions committee and to clean up designated accounts. Discussion followed on inventory control and budget procedures. Lori Privott, Julie Wheeler and Susan Mini will meet with Crouch CPA PLC to discuss the reports needed for the team representatives.
Duke Baldridge, Fundraising, went over the fundraising report for the year. He discussed that the sign sale procedures could be revamped for the coming year. He reported that fundraising has a big job ahead with the funds needed for the fieldhouse.
Sandra Kuehn, Concessions and Stacey Ripple, Volunteers, reported that they had some trouble manning concessions for spring playoff games and they would like to see JV teams take this responsibility if the Varsity team is playing. Stacey Ripple reported that 76 events were held during the school year. There was some discussion on how to handle teams that did not sign up to work their share of games.
Carol Deyerle, Membership, went over the passes sold for the school year. She will train Erin Hutchinson for next year.
Trudy Brailsford, Community, reported on the Community events held during the year. These included the Hall of Fame banquet, the fall, winter and senior sports banquets, honoring the 40th anniversary state football team, and sport signings for graduating athletes. Donations were made to the Morgan Harrington Scholarship Fund and to Patrick Henry After Prom. Nine Booster Scholarships were awarded in May to graduating seniors.
New Business: Duke Baldridge reported that there will be meetings held in the next few weeks to begin planning for the 2014-2015 year.
The meeting adjourned at 8:02 PM.
Trudy Brailsford, Secretary