Board of Governors meeting

Wednesday, March 16, 2016

6:45 pm

Present: Peter Winkler, Nancy Shapiro, Michael Carrier, Kim Logie, Brian Bank, John Parsons, Chip Moreland, Ben Kilgore, Ross Seymore (via phone), Brian Matthews (via phone), Jerry Pang (GM), and Curtis Lew (AGM).

Call to order: Winkler called the meeting to order at 6:45pm.

Approval of minutes: Kilgore motioned to approve the February 24, 2016 minutes. Moreland seconded the motion. All approved.

President’s Report: Winkler said the House & Grounds Committee along with the Swim Committee should be fully apprised of the South Courts Project progress. Winkler further stated any member can attend any committee meetings. Moreland will share with Sean Eilers/Tennis Committee and Swim Committee.

Winkler discussed the recent Barnes family memorial and wanted the Board to be aware that Liz Daniel’s family may contact us regarding a possible memorial here at TPC. Winkler would like to oblige if approached.

Winkler formally introduced and welcomed Jameson Miller, our new Food & Beverage Director.

Treasurer’s Report: Seymore said the capital reserve is down a little but should be replenished soon. Admin Ops came in under budget in February. The Café came in better than budget. The in-town waitlist has gone down to 29 families with 90 families on the out-of-town list. Discussions of whether the Board should be concerned or not. Parsons (and his wife who has extensive experience in this field) volunteered to spearhead a marketing strategy. Winkler asked the Board for ideas at the next meeting.

Pang said Wells Fargo Bank is unofficially a yes for this year’s Challenger event.

Project Update:

South Tennis Court: Chip said Architect Miles Berger submitted additional usage plans, clarifications and statistics to the Town of Tiburon at their request for approval. Chip suggested we obtain 3 to 4 bids for the project. Winkler said we should just let the “project percolate.” Pang will update the membership as far as the project status in the weekly.

BOG Liaison’s to Committee Report:

House and Grounds Committee: Moreland submitted his report along with ice machine dispenser illustrations. Moreland said, over the past year and half, the Tennis Committee has asked to replace the broken filtered water / ice machine combo unit (originally located in the upper tennis courts) to be located behind the café. After discussion, Moreland motioned to the H&G Committee spend up to sixteen thousand dollars ($16,000) for a filtered water / ice machine combo unit to be installed behind the Café. Shapiro seconded the motion. Following discussion, Winkler stated, “6 to 4 in favor”. Motion passed.

Winkler said the discussion of Fire Tables will be deferred.

Moreland discussed replacing all the rusted locker room doors. Winkler deferred this to Pang and Moreland as this is a facilities management issue. Shapiro said members have a certain expectation, especially having paid the $20,500 initiation fee, on how our facility is maintained. Seymore said to keep facilities up, spending goes up.

Tennis Committee: Shapiro submitted report. USTA leagues does not appear to have any issues. Conditions of lower courts are deteriorating; “blue” colored dusts are evident on the courts.

Teaching Pros have given up 50% of their courts during weekend peak times. The pros will only teach on three courts during weekend hours of 9am-12pm to allow the membership to use the rest of the courts.

Youth Committee: Although not present, Logie said the Committee met. Pang said he has been meeting with key Directors every Thursday to discuss this summer’s Elite Camp. Kilgore suggested eliminating cancellation policy to promote more signups, bring back local field trips and arts/crafts. This summer, however, is all about sports in the camp.

Aquatics: Kilgore submitted his report. Wibits discussed. Kilgore stated there will be no swimmers in the pool when the Wibits are in the pool.

Adult water polo discussed as a once per month program. Introduction of this may take place on Memorial Day.

Fitness Committee: Shapiro submitted her report. Committee is looking into leasing some new equipment. Pang requested a list of equipment from Brent with costs.

Café/Social Committee: Shapiro submitted her report. Shapiro said the art lighting has been installed.

Old Business: None

New Business: Kilgore suggested having a fundraising program to raise money for the pool project. After discussion, Winkler asked the Board to come up with some ideas next month.

General Manager’s Report: Pang submitted in writing and discussed. New Members BBQ will be held on Sunday, March 20th from 4pm-6pm and all Board members are encouraged to attend.

Pang gave an update on maintenance employee, Daniel Joseph who is back from Haiti to work but no news on his son.

Executive Session: None

Meeting adjourned: 8:00 p.m.