Printing Services - ECA How to Order

Printing Services - ECA How to order

Terminology:

eITs: Electronic Internal Transfers, system used in the University to order and bill between internal units.

PSO: Printing Services On-Line. This is linked to eITs and enables the user to specify more print related detail and upload/files and create PDFs.

Background

It was agreed that the University of Edinburgh’s Printing Service would provide print services to ECA as it does to the University as a whole.

ECA repro services are to be centred on providing Student technical support and on demand print which can be produced in-house and on-site.
Staff orders should be directed to Printing Services using one of the relevant procedures below

The normal method of ordering is via eITs (Electronic Internal Transfers) and linked to this is PSO (Printing Services On-Line) this enables staff to order print and upload files though training would be provided for those using PSO once the key authorisers are known.

1.Direct to Printing Services

IF NOT ON eITs/PSO:

ECA staff can order print direct to Printing Services providing detail of specifications of job and provide a file emailed to

We would then bill the relevant person on eITs. It is important that the relevant eIT receiver and authoriser is noted on this email together with full job specifications and delivery date and address.

We can then produce the job and Bill using eITs but the receiver and authoriser being billed must be on the eIT system.

Users can request an estimate prior to proceeding and can request this via . Please see price lists and how to request an estimate at:

2.Direct to Printing Services

IF ON eITs/PSO:

ECA staff can order print direct to Printing Services using eITs and selecting relevant sub unit, providing detail of specifications of job on the eIT and provide a file emailed to if sending a file please reference the eIT number so we can match up.

We can then produce the job and charge using eITs.

Users can request an estimate prior to proceeding and can request this via . Please see price lists and how to request an estimate at:

3.Ordering print via ECA repro- to Printing Services

ECA staff can order print via ECA Repro, ECA repro can then re-direct the request to Printing Services.

ECA report staff would complete the following form and attach/refer to any files for the job and send this through to Printing Services at 13 Infirmary Street.

Double Click to open the form in PDF:

It is important that the relevant eIT receiver and authoriser is noted on this form together with full job specifications and delivery date and address.

Printing Services can then bill relevant user via eITs.

PSO (Printing Services On-Line) Training>

During the coming months Printing Services will organise PSO (Printing Services On-Line) training for those that are registered and have been trained on eITs.

Please email once you are registered on eITs and required training on PSO. We will collate all requests and arrange a specific PSO training course for ECA staff.

External Print Purchasing

Printing Services should be utilised to obtain quotes and place orders to external printers. The University of Edinburgh use contracted suppliers on the APUC Scottish print framework.

We will produce work in-house based on Time, Quality, Price but will place externally if these cannot be achieved.

The APUC framework suppliers must be used when ordering external print.

If ECA end users require to utilise the Print Framework Direct, without going via ECA repro or Printing Services, they should contact;

Details of the suppliers and the framework can be found at: