Supplier Scoring Explanation

Scoring Methodology & Weighting

Supplier Scoring Explanation

Evaluation

Suppliers will be scored and short-listed according to the award criteria detailed below. The members of the panel will each score the bids submitted against all of the award criteria. The panel will meet to discuss their individual scores and arrive at a consensus team score.

Weightings

To ensure the relative importance of the categories of services are correctly reflected in the overall scores, a weighting system has been applied to each category of both the Pre-qualification and subsequent tender documents.

10 – Low Importance

20 – Medium Importance

30 – High Importance

40 or more Very High Importance

Gateways

Some questions contained within the PQQ may require a “Yes” or “No” response. These questions are known as gateways and are fundamental requirements of the contract. If any of these questions are answered “No”, the Forestry Commission may reject your submission in full, ceasing to evaluate the remainder of the questions.

Business Specific Questions

These are the standard questions outlined in the Pre-Qualification Questionnaire (PQQ). These questions will be evaluated on the basis of an acceptable response being provided – further details on what constitutes an acceptable response can be found in the “Guidance for Completion” booklet. Tenders may not be fully evaluated if a supplier achieves a “no” against any of the Business Specific Sections without a valid or acceptable explanation. [Note (for guidance) - for some contracts, it may be appropriate to weight and score the “Business Activities” section, dependent on the importance or relevance of this section to the contract opportunity.]

Requirement Specific/Scored Questions

This section allows the Forestry Commission to ask questions relating to specifically to the requirements of the contract, and to help determine the suitability of the supplier. Note that if any question receives a score of “0”, the remainder of your tender may cease to be evaluated, dependent on the importance of the question.

Supplier Name:

Business Specific Questions / Scoring / Supplier Pass/Fail / Agreed Marking Criteria
Receipt of all documents in line with PQQ requirements / Yes/No / All documents returned on time as per requirements detailed in PQQ.
Acceptable Financial Status / Yes/No / Please highlight if any aspects of turnover/net profit cause concern.
Business Activities relevant to the contract / Yes/No / Demonstrates that normal business activities are in line and relevant to the contract.
Adequate references provided / Yes/No / Relevant, adequate references have been provided.
Adequate levels of insurance / Yes/No / Demonstrates adequate levels of Employer/Public Liability insurance cover.
Adequate response provided regarding Quality Management / Yes/No / Provides internal control systems associated with Quality Management.
Adequate Health & Safety policies in place / Yes/No / Demonstrates level of compliance associated with Health & Safety at work.
Acceptable response provided to Diversity/Equal Opportunities / Yes/No / Demonstrates level of compliance with Diversity and Equal Opportunities legislation.
Acceptable response provided to Sustainability/Environmental Management / Yes/No / Provides confirmation of applying a Sustainability/Environmental Management System Policy
Acceptable Professional & Business Standing / Yes/No / Provides positive declaration relating to Professional Business Standing
Requirement Specific Questions / Scoring / Groupings / Supplier Score / Agreed Marking Criteria
Q Please outline your experience of working with or developing cooperative businesses / producer groups. / 40 / 8-10
4-7
1-3
0 / 1.Provides an excellent (8) to exemplary response (9 or 10) with direct relevant experience of a very high standard.
2.Provides an adequate response (4 or 5) with some direct relevant experience to good response (6 or 7) with a good standard of direct relevant experience. (Note it is expected that most suppliers will achieve marks in this bracket (4-7).
3.Provides little or limited evidence.
4.An unacceptable or irrelevant response provided.
Q Please outline relevant experience in the forestry, agricultural and/or renewable energy sectors, particularly woodfuel supply. / 30 / 1.Provides an excellent (8) to exemplary response (9 or 10) with direct relevant experience of a very high standard.
2.Provides an adequate response (4 or 5) with some direct relevant experience to good response (6 or 7) with a good standard of direct relevant experience. (Note it is expected that most suppliers will achieve marks in this bracket (4-7).
3.Provides little or limited evidence.
4.An unacceptable or irrelevant response provided.
Q Please outline your capacity to provide support across the whole of the Lowlands & Scotland Scotland area (including the Borders, Ayrshire, Central Scotland and Grampian). / 30 / 1.Provides an excellent (8) to exemplary response (9 or 10) with evidence of a very high capacity to provide support.
2.Provides an adequate response (4 or 5) with with some aspects missing to good response (6 or 7) with evidence of appropriate capacity. (Note it is expected that most suppliers will achieve marks in this bracket (4-7).
3.Provides little or limited evidence of sufficient capacity.
4.An unacceptable or irrelevant response provided.
Q Please outline relevant business development/advisory experience. / 10 / 1.Provides an excellent (8) to exemplary response (9 or 10) with direct relevant experience of a very high standard.
2.Provides an adequate response (4 or 5) with some direct relevant experience to good response (6 or 7) with a good standard of direct relevant experience. (Note it is expected that most suppliers will achieve marks in this bracket (4-7).
3.Provides little or limited evidence.
4.An unacceptable or irrelevant response provided.

1 | Scoring Methodology & Weightings | Procurement Services | 25th March 2009 | PT07