Minutes of the Board of Trustees’ Meeting June 12, 2003
Highline Community College District 9 Page 2
COMMUNITY COLLEGE DISTRICT 9
HIGHLINE COMMUNITY COLLEGE
MINUTES OF BOARD OF TRUSTEES’ MEETING
June 12, 2003
STUDY SESSION
Executive Session
2003-04 Budget Planning/Adoption of Continuing Resolution and 2003-04 Rental Fees
S & A Budget
High Tech High School
New Faculty Hiring
TACTC Spring Conference
Trustees Goals: Professional Development
Campus Master Plan
Presentations to City Councils
“Legal Authority”
Commencement
MEETING
Call to Order
Michael Allan, Chair, called the meeting to order at 10:15 a.m.
Roll Call
Members Present: Michael Allan
Elizabeth Chen
Edward Davila
J. Michael Emerson
Arun Jhaveri
Attorney General Representative: Michael Shinn
Approval of Minutes
Minutes of Board of Trustees’ Meeting for May 8, 2003, were approved with two corrections. Under the eighth bullet of the Associated Students of Highline Community College Report, regarding security add, “The Board requested a report at the next meeting on security.” The other correction was to add the name of the Next Step Scholar, Brandi Shoaf, to the first bullet under the Institutional Advancement report.
Correspondence
· Jack Bermingham introduced Marie Zimmermann, Dean for Instructional Resources to recognize Karen Fernandez, Faculty Librarian at Highline. Karen has taken a leadership role in Instructional Resources in the area of diversity and diversity training and has served on a state-wide committee to expand diversity services within libraries, and as a result of that committee work, has encouraged many of the staff members in the library to attend a variety of diversity training activities. She was the only person to receive the $1,000 Sheila Suen Lai Research Grant Award for 2003 from the Asian Pacific American Librarians Association (APALA) and affiliate of the American Library Association. The grant funds will be used to conduct focus groups with HCC’s ethnically diverse students. Ms. Fernandez has also applied for a $50,000.00 grant from The Washington State Library to improve services and resources to HCC’s culturally diverse students. The grant would provide instruction for courses that have highly diverse student enrollments, improve collections, signage and staff training, and sponsor cultural events on campus. The grant winner will be selected in July.
· Ivan Gorne introduced John Dunn, Athletic Director at Highline. Mr. Dunn introduced two coaches, Robert Yates, Men’s and Women’s Cross Country and Track Coach, and Che Dawson, the new Men’s Basketball coach. He also introduced student, Olivia Palermo, the track team captain. Olivia has maintained a GPA over 3.0 and has been awarded a full scholarship to attend Portland State. She was the NWAACC champion in the 200 and 400 this year and in the 400 last year, and has been MVP for track the past two years. Mr. Dunn also reported that Amber Rowe has been selected as the new Women’s Basketball coach from Georgia Southern University and has a Master’s Degree in Kinesthesiology. Eight of HCC’s nine head coaches have advanced degrees, which includes Mr. Dawson, the new Men’s Basketball coach, who has a law degree.
STANDING REPORTS
Associated Students of Highline Community College
Stefan Alano reported.
· The results of the ASHCC student government elections for next year are Kolesta Moore, President; Michelle Kolpack, Vice President of Legislation; James Howell, Vice President for Administration; Rebekah Palmer, Treasurer/Club Diplomat; and Aharon Poorman, Student Senator.
· Owen Wagenhauls reported on the Security Review Committee findings. He summarized the structure of the focus group participation, results, findings, and recommendations to the College based on the data collected. By reviewing the results of the Noel Levitz survey and working with Patricia James in the Office of Institutional Research, open-ended questions were developed in order to receive unbiased open responses from the students. The four main areas of concern based on the Noel Levitz survey were student parking availability, parking lots, emergency response, and Security staff helpfulness. The focus groups took place on April 2, 3 and 4. There were 25 people (13 male and 12 female total) in attendance at the focus group which lasted approximately two hours, resulting in 50 participant hours during the data collection process.
Student perception is that Security needs to have a stronger presence on campus and in the parking lots. Many students felt that there is a need for more public information on the role of Security, what Security can offer, safety tips on how to protect your vehicle, what to do in an emergency, and general campus safety tips.
Some students had concerns about Security responding in a timely manner to emergencies. They felt that the center of campus appears safer because there are more people, better lighting and more buildings. The fringes of campus were described as unsafe zones. Some of the environmental concerns included lighting, especially in the parking lots, approaches to campus, around lower campus buildings including buildings 23 and 26, and the Midway lot. Crossing Pacific Highway to the Midway lot was also a safety concern.
Recommendations included clearing brush along the pathways in the east parking lot, improving lighting on campus approaches, installing call boxes and direct lines from the pay phones to Security, posting signs around campus indicating that Security offers escort service to cars, installing surveillance cameras in the parking lots, and creating a satellite Security office in the lower campus near buildings 23 or 26.
ASHCC recommendations, based on the survey information, included inserting Security information and campus safety tips into the Student Handbook, clearing brush around pathways all over campus, and having more Security presence in the parking lots around campus. Many of the concerns seem to be more associated with student perception, so if students can be educated on what Security does, they might feel safer.
The Board asked if students recognize their own responsibility for safety and security in addition to what the College can do for them. Mr. Wagenhauls stated that many students seem to be more concerned with the College’s role. The Board stated that they are very impressed with the student leadership in bringing forward student concerns on campus.
· The Board extended best wishes to Stefan as he graduates this evening and thanked him for his participation and leadership in student government.
Washington Public Employees Association
Michelle Tuscher reported.
· Sue Nelson, Administrative Assistant for Instruction, is graduating with her Bachelor’s Degree from the University of Washington – Tacoma. Her major is in Interdisciplinary Studies with a concentration in Political and Social Change. Her minor and certificate are in Not-For-Profit Management.
· Phanta Chambers, Office Assistant for the Center for Extended Learning, is graduating with her Associate of Arts Degree from Highline. Her emphasis is in Literature.
· Jane Torculas, Program Assistant for International Student Programs, graduated with her Associate of Arts Degree from Highline. Her emphasis is in Business.
· Cheryl Cariño-Burr, Program Assistant for Educational Planning and Advising, received an award from the Culture, Gender and Global Studies departments.
· Jodie Robinett and Phanta Chambers were both noted for their achievements in the June 5 edition of the Thunderword.
· Michelle Tuscher has a poem that was published in the Arcturus.
· Jaci Graff retired after 19 years with Highline.
· The Highline chapter of the WPEA presented Certificates of Appreciation to Lee Hall for his contributions as a Board Member for WPEA, Sandi Hall for her contributions as a Board Member for WPEA, and Helen Buller for her contributions on the Classified Staff Training Committee for WPEA.
· Gerie Ventura and Helen Buller have been elected as new Board Members of WPEA. David Hays and Jeff Grogan have been elected as new Job Representatives. Judy Somerville was appointed as Job Representative, and Deanne Addy was appointed to the Classified Staff Training Committee.
Highline College Education Association
No report.
Faculty Senate
No report.
ACTION ITEM
a. Resolution 66-03 Pertaining to Authorization to Expend Funds
HIGHLINE COMMUNITY COLLEGE, District 9
RESOLUTION 66-03
(Pertaining to Authorization to Expend Funds)
Whereas, the new fiscal year will begin on July 1, 2003, and
WHEREAS, a final determination of the budget will not be made prior to the date of the June 12, 2003, Community College District 9 Board of Trustee’s meeting, and
WHEREAS, students have enrolled for summer session that will begin on
June 23, 2003, and
WHEREAS, the disruption of planned and scheduled activities could seriously hamper the College’s operations for the 2003-2004 College year,
THEREFORE, BE IT RESOLVED that the Board of Trustees authorizes the President of Highline Community College and her designees to expend funds beginning July 1, 2003, to meet College needs at the same rate as in the 2002-2003 approved budget.
Elizabeth Chen moved that the Resolution 66-03 Pertaining to Authorization to Expend Funds beginning July 1, 2003, be approved. Mike Emerson seconded.
Motion carried.
A copy of Resolution 66-03 is filed with the official minutes.
b. 2003-2004 Rental Fees
Arun Jhaveri moved that the Rental fees for 2003-2004 be approved as presented. Mike Emerson seconded.
Motion carried.
A copy of the Rental Fees is filed with the official minutes.
c. 2003-2004 Students’ Activities Budget
Mike Emerson moved that the Students’ Activities Budget for 2003-2004 be approved. Arun Jhaveri seconded.
Motion carried.
A copy of 2003-04 Students’ Activities Budget is filed with the official minutes.
REPORTS
Student Security Review Committee Report
This report was given under the ASHCC report earlier on the agenda.
AREA REPORTS
Institutional Advancement
Lisa Skari reported.
· The Foundation held a successful annual retreat on Saturday, June 7, facilitated by Janet Boguch from Non-Profit Works.
· Lisa Skari and Laura Saunders met with Central Washington University staff to start planning the ground breaking ceremony for the Higher Education Center.
· 2003 Distinguished Alumni and Commencement Speaker, Junki Yoshida, will be on campus today along with his family to attend the day’s festivities including the Faculty & Staff Luncheon, campus tour, special reception, and commencement.
· Highline has been named as a 2003 National Institute of Staff & Organizational Development (NISOD) Excellence Award recipient.
· There are currently 13 members on the Foundation Board.
· There were 532 applicants for scholarships this year.
Instruction
Jack Bermingham reported.
· Congratulations to Michael Allen and Jeff Wagnitz, instrumental in participating in the Gates Project Initiative for the High Technology High School.
· Dr. Bermingham has been conducting focus groups with faculty this year. Instruction has been concerned about faculty taking overloads in their classroom because of their commitment to access for students at the College. The focus groups concentrated on questions regarding faculty’s perception of work load issues, as well as any ability for the department to do things differently and better. The faculty appreciated having the opportunity to discuss these issues and had some ideas. Program heads and coordinators have some of the more significant work loads for faculty. Ideas were discussed about how improvements for training might assist those program heads and coordinators and, in collaboration with the Faculty Resource Center, solutions are being researched. There was a discussion regarding breaking up the teaching schedule so that the classroom obligation is only four days per week, and also where there could be bigger blocks of time. Many faculty members feel that a 50 minute block of time is not ideal for actual classroom instruction. Some ideas regarding schedule adjustment have been passed on to the Instruction Cabinet to be discussed this fall. The faculty continually commented on how pleased they are to work at HCC, how much they feel supported, and how much they appreciate the opportunity to follow their passions.
Student Services
Ivan Gorne reported.
· Student Programs met this week with the architectural, design, contract administration architectural teams, and the construction company, along with staff from Highline Facilities. They discussed a number of issues related to the building construction including getting people around the construction sites.
General Administration
Laura Saunders reported.
· Construction bids for the Childcare Center are due on June 18. Planning for a ground breaking ceremony for the Center will begin.
· There has been a lot of planning for the Student Union Building construction to try and avoid electrical and water interruptions on campus during the project. Contractors are being requested to try and schedule power interruptions on Friday afternoons and Saturdays. The Student Union bonds will be ready today for the president to sign. They will be sold on June 18. It is a 20 year bond for $11.5 million, and an opportunity for refinancing in ten years.
· The Higher Education Center does not have a set bid date because the project is being operated under general contractor/construction management. They will be obtaining bids on work in each trade. The bid packages for grading and clearing will come in next week.
Discussion
None.
Unscheduled Business
None.
New Business
None.
Adjournment
The meeting was adjourned at 11:20 a.m.
Next Regularly Scheduled Meeting of the Board of Trustees
The next regularly scheduled meeting of the Board of Trustees will be July 10, 2003.
8:00 a.m. Study Session Building 25, Room 411
10:00 a.m. Meeting Building 25, Board Room
OFFICIAL MINUTES SIGNED JULY 10, 2003
______________________________ _________________________________
Michael J. Allan, Chair Priscilla J. Bell, Secretary