Vendor Quality Assurance

VENDOR QUALITY ASSURANCE
SPECIFICATION
(BEML VQ 06 00 0)
APPLICATION FORM
INDEX
Category / Forms to be submitted
Manufacturer / Services /
Labour Jobs (Off-Loading) /

Part -1 : General

/ Pg. – 1 to 3

Part-2 : Technical

/ Pg. – 4 to 6

Part -3 : Quality System Assessment

/ Pg. – 7 to 11

MSME Details format

/ Pg. 12

Sister Concern format

/ Pg. 13

Terms and Conditions – for Manufacturers

/ Pg. 14
Traders / Stockists / Dealers
RDSO / ICF / RCF / DMRC /
CVRDE / CQA/ DGQA /

Part -1 : General

/ Pg. – 1 to 3

MSME Details format

/ Pg. 12

Sister Concern format

/ Pg. 13

Terms and Conditions – for Manufacturers

or
Terms and Conditions – for Traders / Stockists / Dealers
(Whichever is applicable) / Pg. 14
or
Pg.15

BEML LIMITED

CORPORATE QUALITY DEPARTMENT
BEML SOUDHA
S.R. NAGAR
BANGALORE – 560 027.

TYPE OF INDUSTRY DECLARATION

Firm’s Name:M/s.

Category: Manufacturer

Services / Labour Jobs (Off-Loading)

Traders / Stockists

Dealers *

Third Party / Customer approved *

(RDSO / ICF / RCF / DMRC /

CVRDE / CQA/ DGQA etc. )

Contact details:Person Name :

Phone :

Email :

( To be contacted for any clarification)

(SIGNATURE OF VENDOR

WITH DATE & SEAL)

Note : * - Necessary Authorized Certificate / Approvals need to be submitted along with documents

-1 -

VENDOR QUALITY ASSESSMENT / REASSESSMENT REPORT
PART – 1 – GENERAL
1.NAME OF THE VENDOR :
2.REGISTERED OFFICE:
3.FACTORY ADDRESS:
4.TELEPHONE NUMBERS:

FAX / E-MAIL DETAILS:

NAME AND ADDRESS OF:

SISTER CONCERN

TYPE OF INDUSTRY:

NATURE OF WORK:

BEING EXECUTED

NATURE OF COMPANY:

10.YEAR OF COMMENCEMENT:
OF MANUFACTURING
11.FOREGIN COLLABORATIONS,:
IF ANY
12.ANNUAL TURN OVER DURING:
LAST 3 YEARS

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13.POWER SANCTIONED (HP):
14.CAPTIVE POWER (HP):
15.TOTAL AREA OF FACTORY :
-COVERED
-UNCOVERED
16.TOTAL NUMBER OF EMPLOYEES :
ON DATE
-ADMINISTRATIVE :
-TECHNICAL :
-NUMBER OF EMPLOYEES:
EXCLUSIVELY EMPLOYED
FOR QC / INSPECTION
-SKILLED LABOUR:
-UNSKILLED LABOUR:

LIST OF MAJOR FIRMS TO:

WHOM SUPPLIES ARE MADE
ATLEAST FOR THE PAST
3 YEARS CONTINUOUSLY

NAME AND ADDRESS OF:

BANKERS AND A/C No.
-SPECIFY OVERDRAFT LIMIT :
WHERE APPLICABLE

MSME / UDYOG REGISTRATION No., :

IF ANY (COPY OF THE CERTIFICATE
TO BE ENCLOSED )

INCOME TAX DETAIL:

-PAN No. :
-TAX PAID FOR LAST 3 YEARS:

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VENDOR QUALITY ASSESSMENT / REASSESSMENT REPORT
PART – 2 – TECHNICAL
1. REGULAR PRODUCTS BEING):
MANUFACTURED
2.HAS YOUR PRODUCTION BEEN:
TESTED BY ANY AGENCY, IF
YES, INDICATE DETAILS
3.ARE IMPORTED RAW MATERIALS:
USED, IF SO, GIVE DETAILS
4.DETAILS OF PLANT AND : ENCLOSE DETAILS IN
MACHINERY ANNEXURE - A

DETAILS OF LABORATORY AND:

TOOL ROOM FACILITIES

DETAILS OF MEASURING: ENCLOSE DETAILS IN

INSTRUMENTS ANNEXURE –B

DETAILS OF SPECIAL TEST:

FACILITIES AVAILABLE /
CREATED TO CHECK
MANUFACTURING PRODUCTS
FOR ITS PERFORMANCE

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8.FACILITIES TO STORE :
INCOMING MATERIALS FINISHED
GOODS AND IN-PROCESS GOODS
9.FOR WHAT OPERATION / :
FACILITIES DOES THE FIRM
DEPEND ON OUTSOURCING
10.WHO CERTIFIES THE QUALITY :
OF OUTSOURCING OPERATIONS
11.FUTURE PLANS :
-EXPANSION PROGRAMME :
-INSTALLATION OF NEW:
MACHINERY
-ADDITIONAL TEST FACILITY:
-ANY OTHER INFORMATION:
YOU WOULD LIKE TO FURNISH

ORGANISATION CHART OF THE:

WORKS TO BE ENCLOSED
********

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ANNEXURE –A
LIST OF PLANT AND MACHINERY
Sl.
No / TYPE OF MACHINE FACILITY DESCRIPETION / MAKE AND MODEL / MACHINE SPECIFICATION / No. OF MACHINES / USAGE / YEAR
OF PURCHASE / REMARKS
ANNEXURE –B
LIST OF MEASURING INSTRUMENTS
Sl.
No / TYPE OF GAUGE / TEST EQUIPMENT / MAKE AND MODEL / LEAST COUNT / RANGE OF MEASUREMENT / WHEN CALIBRATED / YEAR
OF PURCHASE / REMARKS

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VENDOR QUALITY ASSESSMENT / RE-ASSESSMENT REPORT

PART – 3 : QUALITY SYSTEM ASSESSMENT

(Self-assessment to be done by the Vendor)
NAME OF FIRM :
ADDRESS :
TELEPHONE NO :
CONTACT PERSON :
GUIDELINES FOR FILLING THE REPORT :
FOR APPLICABLE POINTS - BRIEF DETAILS TO BE FURNISHED AGAINST EACH POINT WITH RELEVANT ENCLOSURES
FOR NOT-APPLICABLE POINTS - “N/A” NEED TO BE MENTIONED AGAINST THE ‘NOT – APPLICABLE’ POINTS TO YOUR FIRM

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SL
NO /

FACTOR

SYSTEM FOLLOWED

1.0 /

QUALITY ASSURANCE MANAGEMENT

1.1 / IS QC A SEPARATE AND DISTINCT PART OF THE ORGANIZATION? (ENCLOSE ORGANIZATION CHART)?
1.2 / ARE THERE REQUIRED QUALIFIED PERSONNEL TO CARRY OUT QC FUNCTIONS FOR THE PRODUCTS SUPPLIED?
1.3 / ARE WRITTEN PROCEDURES DEFINING QC SYSTEMS AND FUNCTIONS AVAILABLE?
1.4 / DOES A SYSTEM EXIST FOR THE VERIFICATION OF QUALITY SYSTEM?
(Like ISO9001 / 14001 /1800`1/ AS9100 etc. Certificates to be enclosed)
1.5 / IS THERE ANY SYSTEM TO CHECK THE AVAILABILITY OF THEE LATEST DRAWINGS /SPECIFICATIONS?
1.6 / IS THERE A SYSTEM FOR REVIEW AND REPORTING IN-HOUSE QUALITY PROBLEMS AND CUSTOMER / FIELD COMPLAINTS?
1.7 / IS THE QUALITY BEING EVALUATED BY TOP MANAGEMENT?
2.0 /

INCOMING MATERIAL CONTROL

2.1 / ARE RAW MATERIALS PURCHASED FROM STANDARD SOURCES AND TEST CERTIFICATES OBTAINED?
2.2 / ARE THERE WELL-DEFINED STORAGE/INSPECTION AREAS TO AVOID MIX-UP OF ACCEPTED. REJECTED AND REWORKABLE MATERIAL?
2.3 / ARE THERE ADEQUATE INSPECTION AND TESTING FACILITIES?

-8 -

SL
NO /

FACTOR

SYSTEM FOLLOWED

2.4 / ARE ANY BATCH SYSTEM/HEAT NUMBERS FOR MAJOR INCOMING ITEMS ADAPTED?
2.5 / ARE ALL INCOMING SHIPMENTS SUBJECTED TO INSPECTION PRIOR FOR USE?
2.6 / ARE THE CHECKS AND INSPECTION RECORDS ADEQUATE?
3.0 /

PROCESS CONTROL

3.1 / ARE THE DOCUMENTED PROCESS SPECIFICATIONS AVAILABLE?
3.2 / ARE ADEQUATE GAUGES/CHECKING FACILITIES FOR CHECKING PARTS AT VARIOUS OPERATIONS AND INSPECTION POINTS PROVIDED?
3.3 / ARE SQC TECHNIQUES USED FOR PROCESS CONTROL?
3.4 / IS THERE A FIRST SET UP APPROVAL PROCEDURE SYSTEM?
3.5 / IS THERE OBJECTIVE EVIDENCE OF PREVENTIVE MAINTENANCE DONE FOR PRODUCTION MACHINES AND PERIODIC CHECKS OF JIGS/FIXTURES?
3.6 / ARE THE ACCEPTED, REJECTED AND RE-WORKABLE PARTS CLEARLY IDENTIFIED?
3.7 / DOES A DEVIATION APPROVAL SYSTEM EXIST?
4.0 / PLANNING
4.1 / ANY SYSTEM TO STUDY THE ENQUIRIES / ORDERS AND PLAN FOR EXECUTION AND TO PREPARE PROCESS PLAN, QUALITY PLANS ?

-9 -

SL
NO /

FACTOR

SYSTEM FOLLOWED

5.0 / FINISH / OUT GOING PRODUCT QC
5.1 / ARE ALL PARTS / BATCHES OF PRODUCTS CHECKED PRIOR TO SHIPMENT TO CUSTOMERS?
5.2 / DO THE PRODUCTS, WHEREVER CALLED FOR GO THROUGH 100% NDT. METALLURGICAL TESTS AND VISUAL INSPECTION?
5.3 / ARE ADEQUATE GAUGES, CHECKING EQUIPMENT TO INSPECT ALL THE PARAMETERS AT FINAL INSPECTION STAGE AVAILABLE?
5.4 / IS RELIABILITY TESTING CARRIED OUT?
6.0 / DOCUMENTATION
6.1 / ARE RECORDS / DOCUMENTS WHICH DEMONSTRATE EFFECTIVE QUALITY CONTROL SYSTEM MAINTAINED? (INCOMING, HEAT TREATMENT, PROCESS, METROLOGY, FINAL INSPECTION, AUDIT, SHOP REJECTION / REWORKS, CUSTOMER FEEDBACKS ETC.,)
7.0 /

MEASURING AND TEST EQUIPMENT

7.1 / IS THERE A SYSTEM OF PERIODIC CALIBRATION OF GAUGES AND TEST EQUIPMENT AND HISTORY CARDS MAINTAINED?
7.2 / ARE PROPER STORAGE AND HANDLING FACILITIES FOR GAUGES AND TEST EQUIPMENT AVAILABLE?

-10 -

SL
NO /

FACTOR

SYSTEM FOLLOWED

8.0 /

PACKING AND PRESENTATION

8.1 / IS PRODUCT SURFACE PROTECTION, PRESENTATION AND PACKING SYSTEM SATISFACTORY?
8.2 / DOES MODE OF PACKING DESPATCH ASSURE DAMAGE FREE SUPPLIES?
9.0 / GENERAL
9.1 / ARE THE METHODS OF INPLANT MOVEMENT AND MATERIAL HANDLING SATISFACTORY?
9.2 / ARE VARIOUS PRODUCTION SHOPS, INSPECTION AREAS CLEAN AND ADEQUATELY LIGHTED?
9.3 / DOES A SYSTEM EXIST FOR BATCH IDENTIFICATION TO TRACE BACK THE HISTORY?
9.4 / ARE TRAINING PROGRAMMES ORGANIZED FOR OPERATORS / SUPERVISORS ON QUALITY?
9.5 / IS THERE EVIDENCE OF EFFECTIVE COMMUNICATION SYSTEM BETWEEN CUSTOMERS & VENDOR?
( SIGNATURE OF THE VENDOR
WITH SEAL & DATE )

-11 -

NEW PROCUREMENT POLICY FOR MICRO & SMALL ENTERPRISES

(Please furnish the details whichever applicable, or else, indicate ‘NA’ (Not applicable))

FIRM’S NAME : M/s.

VC NUMBER :

ADDRESS & CONTACT DETAILS :

CONTACT PERSON NAME & PHONE / MOBILE NUMBER -

QMS CERTIFICATIONS ( ISO9001 / IS0/TS / ISO 14001/ OHSAS / AS 9100 ETC. ) - .

(Hard copy of the certificates to be enclosed)

MSME (Micro, Small & Medium Enterprise) DETAILS

Belong to MSME Category

You are requested to provide the details as per the format given below along with the hard copy of the Certificates ( both MSME & Caste certificate ) for our records.

MSME STATUS / OWNERSHIP STATUS
Category
(Micro, Small, Medium) / Entrepreneur Memorandum Number / Udyog Aadhar Number / Date of Issue / CASTE
SC / ST / DOES NOT BELONG TO SC/ST CATEGORY

Does not belong to MSME Category

Note : System up-dation will be made only on receipt of hard copy of the certificates.

------

FACTORY REGISTRATION DETAILS

You are requested to provide the details as per the format given below along with the hard copy of the Certificate for our records.

Name of the Company
(M/s.) / Factory Registration No. issued by the State Factories Inspection Directorate / Location of the Factory
Village / District / State / Permanent Serial No. (PSL) issued / allocated during the Annual Survey of Industries, if any / Month and Year of commencement of production / Supplies made to BEML
(Tick the Business vertical)
Rail & Metro
Mining &
Construction
Defence
Aerospace

Note : System up-dation will be made only on receipt of hard copy of the certificates.

______

SIGNATURE OF THE FIRM’S REP.

WITH SEAL & DATE

-12 -

MULTIPLE VENDOR CODES - SISTER CONCERN DETAILS

FIRM’S NAME : M/s.

VC NUMBER :

ADDRESS & CONTACT DETAILS :

CONTACT PERSON NAME & PHONE / MOBILE NUMBER -

SISTER CONCERN DETAILS

Details of the Sister concern furnished below

(Sister Concern - Different units registered with BEML under same management / Same ownership / Same family background)

Sl.
No .* / Name of the Firm (M/s.) / Address / Components supplied to BEML / VC Number allocated by BEML

* - If required, rows can be added

Note : Sister concern firms should abide to the undertaking as below - -

UNDERTAKING

For any Tender enquiry of BEML, quote will be submitted by only one firm of the above stated sister companies, failing which, BEML may enforce strict action of cancellation of vendor registration of all our group firms with BEML.

B No Sister Concern exists

______

SIGNATURE OF THE FIRM’S REP.

WITH SEAL & DATE

-13 -

VENDOR REGISTRATION

TERMS & CONDITIONS - FOR MANUFACTURERS

(Please return this letter duly signed, which shall construe your acceptance to the Terms and conditions mentioned below)

(i)Once registered as Vendor to BEML,vendor should approach BEML Manufacturing Divisions / Vendor Development Cell (VDC) for developmental orders.

(ii)Your scope of supply should be restricted only to the approved category only. Any change in the scope of supply should be intimated to BEML-Corporate Quality Department, for issuing necessary amendment. Any deviation is liable to cancellation of your vendor registration.

(iii)BEML Inspection Policy insists for offering items for inspection at their premises (i.e. Source Inspection ) before dispatch unless otherwise there is clearance for Direct dispatch from BEML. Any Non-conformance / Rejection raised by our Source Inspection Team, BEML reserves the right to collect penalty on such rejections.

(iv)Once registered with BEML, you should not supply any products under scope of supply to BEML to any of BEML’s customers. This restriction applies to all such products manufactured against BEML drawings & standards or products manufactured exclusively for BEML, and all BEML Drawings information should be confidentially maintained.

(v)Continuance of your registration with BEML as a vendor is subject to satisfactory performance on quality of supplies and other commercial requirements. Registration is liable to cancellation in case of poor performance and inability to establish Quality Assurance system by creating facility / documentation viz. Quality Plans / Check-sheets / Jigs & Fixtures for the components supplied to BEML.

(vi)BEML reserve rights to register / Not register Sister Concern of same firms under same management. If registered, firms need to ensure to submit quote only from one firm, failing which, BEML can cancel registration.

(vii)BEML reserves the right to cancel your registration as a vendor at any point of time without assigning any reasons whatsoever.

(viii)Change of Name / address / management / facilities / process / inspection / testing facilities / ISO Status / VAT Certification and related matter shall be intimated at the earliest to BEML-Corporate Quality Department, Divisional Purchase departments for up-dating the system / records and review for further action, if any.

(ix)Although data submitted by vendors for registration shall be termed as confidential and normally not disclosed; however BEML LIMITED reserves the right that any information and data relating to the users of this website collected and received by BEML Limited from time to time, may be used and disclosed for such purposes and to such persons as may be found necessary by BEML Limited at its sole discretion in which case the vendor will indemnify BEML LIMITED from consequences of disclosure of such data claims / counterclaims arising on account of above.

______

SIGNATURE OF THE VENDOR

WITH SEAL & DATE

-14 -

VENDOR REGISTRATION

TERMS & CONDITIONS - TRADERS (Traders / Dealers / Stockists etc.)

(Please return this letter duly signed, which shall construe your acceptance to the Terms and conditions mentioned below)

(i) Once registered with BEML, you should not supply any products under scope of supply to BEML to any of BEML’s customers. This restriction applies to all such products manufactured against BEML drawings & standards or products manufactured exclusively for BEML, and all BEML Drawings information should be confidentially maintained.

(ii) Continuance of your registration with BEML as a vendor is subject to satisfactory performance on quality of supplies and other commercial requirements.

(iii)BEML reserve rights to register / Not register Sister Concern of same firms under same management. If registered, firms need to ensure to submit quote only from one firm, failing which, BEML can cancel registration.

(iv) BEML reserves the right to cancel your registration as a vendor at any point of time without assigning any reasons whatsoever.

(v) Change of location / address / management / facilities / process / inspection / testing facilities / ISO Status / VAT Certification and related matter shall be intimated at the earliest to BEML-Corporate Quality Department, Divisional Purchase & Quality Engineering departments for up-dating the system / records and review for further action, if any.

(vi)Although data submitted by vendors for registration shall be termed as confidential and normally not disclosed; however BEML LIMITED reserves the right that any information and data relating to the users of this website collected and received by BEML Limited from time to time, may be used and disclosed for such purposes and to such persons as may be found necessary by BEML Limited at its sole discretion in which case the vendor will indemnify BEML LIMITED from consequences of disclosure of such data claims / counterclaims arising on account of above.

______

SIGNATURE OF THE VENDOR

WITH SEAL & DATE

-15 -