Northern California World Service Area

COORDINATOR GUIDELINE

12 STEPPER EDITOR

PURPOSE:

· To be the primary and official communications vehicle of the Northern California World Service Area (NCWSA) [See Northern California World Service Committee (NCWSC) Guideline, VI.A.1]

· To give legal notice of the Annual Meeting to all members.

· To maintain compliance with the incorporation requirements for the Sate of California. (see Bylaws, Article IV, Sec 4)

PREREQUISITES, REQUIREMENTS, SKILLS OR TALENTS NEEDED:

· Computer skills for creating a document for publishing

· A willingness to ask for help

DUTIES & RESPONSIBILITIES:

· Produce and distribute a publication three (3) times per year for NCWSA:

Annual Financial Report for the One Day Assembly Issue:

Includes the Annual Financial Report; Assembly agenda; minutes of the prior Assembly; Delegate’s report on the annual Al-Anon Family Groups (AFG) World Service Conference; and any special announcements and reports.

Notice of Annual Meeting for the Three Day Assembly Issue:

Includes Assembly agenda; minutes for the prior Assembly; the proposed budget for next year; reports from the Officers, Coordinators & Committee chairs; and announcements of special NCWSA events.

End of Year Issue:

Includes a Treasurer’s report; information regarding the annual NCWSA Convention; Coordinator and Committee chair reports; District and Intergroup reports; and announcements of special NCWSA events

· Mail, via Bulk Mail, a copy of the Annual Financial Report and Notice of Annual Meeting issues to all group registered with AFG in NCWSA, the Delegate, Officers, Coordinators, Intergroup Liaisons and Executive Committee members. A number of copies are also sent to other World Service Areas across the country.

· Send electronic copy of the End of Year issue to the NCWSA webmaster for posting and notify the members of the posting via electronic media.

· Notify the Officers, Coordinators and Committee chairs of the deadlines for written reports

· Collect agendas for the Assemblies, reports from Officers and Coordinators, and edit reports as needed.

· Establish a committee to review each issue for legal content in accordance to the Bylaws and proof reading. Allow a month for review.

· Send to a printer and arrange for paper copies to be picked up from the printer. Quantity may vary depending on the number of groups.

· Request printed labels of addresses from the NCWSA Group Records Coordinator

· Arrange for address labels to be put on each and send via US Bulk Mail.

· Be familiar with the rules of Bulk Mail as they change from time to time

· Delete last names in the body of the publication. The roster may include last names.

· Submit an electronic issue without the roster to the NCWSA Web Coordinator

· Attend all NCWSA and NCWSC meetings. Prepare and submit a report as required.

· Provide Budget input regarding expenses to the NCWSA Budget Committee.

· Update Guideline and Forms as needed (See the NCWSC Guideline with Appendix A & B).

· Be familiar with the Bylaws effecting this position (See Article VII)

· Practice the Steps, Traditions, and Concepts in all affairs

TIME-LINE:

· Allow one month for each issue for review committee and proof reading.

· Allow adequate time for the printing and mailing to meet deadlines. Suggested time is 5 weeks.

· One Day Assembly Issue – deadline for publishing is 120 days after January 1 of each year

· Three Day Assembly Issue – deadline for publishing is 45 days prior to Three Day Assembly.

· End Year Issue – this is a web only issue (paper copies are not sent via mail); deadline is the end of October.

AMOUNT OF TIME REQUIRED:

· Approximately 40 hours for each issue plus travel time for required meetings and assemblies.

EXPENSES:

· All expenses required to publish and distribute the document

· Travel, room and meals to all NCWSA Assemblies and NCWSC Meetings

· Supplies required in performing all duties such as office supplies, paper products for special events.

EQUIPMENT NEEDED:

· Personal Computer and internet access is essential.

FORMS:

· NCWSA Forms: Expense Report, A04 and 12 Stepper Subscriptions, A28

http://www.ncwsa.org/forms/

OTHER INFORMATION:

· WSO Guideline for newsletter editors G-21; http://www.al-anon.org/members/guidelines.php

· NCWSA Guideline; http://www.ncwsa.org/guidelines/

· Copies may be purchased by anyone on a subscription basis using form A28.

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