Selection Questionnaire Additional Information for: PROVISION OF LANDLINE, MOBILE AND DATA COMMS LINES [2017-2022]

Additional Information Deadline: 3 February 2017

QUERY / DATE RECEIVED / RESPONSE / DATE OF RESPONSE
/ Can the tender documents be provided in MS Word format so that our responses can be completed.
“Confidential Reference Forms” are referred to in the document but do not appear to be attached. Please can these be provided. / 3.2.17 / The Additional Info deadline is for the Selection Questionnaire only at this stage (Stage 1) and the Confidential References will form part of the scoring and evaluation in order to select the top 6-scoring, who will then be invited through to tender (Stage 2).
Yes, the Selection Questionnaire can be completed in Word and if you are successful, the tender documents can also be completed in Word.
I have attached the reference form and the below link will allow you to access all procurement documents for the contract.
/ 7.2.17
/ I have received your request for appraisal of our telecommunications provider and will respond as soon as possible.
As I am sure you will appreciate I will need to get sign off to supply the details of services we procure from this supplier as it could be deemed as business sensitive.
Can I request who will have access to the information we provide ? / 3.2.17 / I would like to reassure you that only I and the two Heads of Service at Freebridge and Havebury will see the Confidential Reference replies and that the singular purpose for their use will be for scoring and evaluation to help us shortlist suitable providers.
I appreciate your prudence and I hope this has reassured you but please feel free to contact me again if not. / 7.2.17
QUERY / DATE RECEIVED / RESPONSE / DATE OF RESPONSE
/ We wanted to express and interest in this tender please. Could you be so kind as to send me the tender documents/application. / 19.1.17 / Thank you for expressing an interest in the above contract and the below link will provide you with access to the documents.
/ 7.2.17
/ One initial question raised by my Bid Team is that it refers to Conditions of Contract.
Is this something you are able to provide please? / 27.1.17 / The Conditions of Contract are within the Specification starting on page 5. / 7.2.17
/ In the Notes for Completion of the SQ, point 5 states “For Part 1 and Part 2 every organisation that is being relied on to meet the selection must complete and submit the self-declaration”.
Please confirm that when you state “every organisation”, does this include any network providers that are being used, for example BT Openreach, Virgin Media, Vodafone, EE, etc. / 1.2.17 / This section is for applicants only and we do not foresee the necessity to request this from network providers.
There is however provision for us if appropriate and fitting with the contract, to ask any sub-contractors to complete and self-declare as stated in Part 1,1.2(b) – (ii). / 7.2.17
/ Do all reference numbers on the service schedule have to be bid on? For example on lot 1 can we bid on reference numbers 4-9? And for lot 2 reference numbers 4-7 / 3.2.17 / Yes, they do. We require a single contract covering all elements / 7.2.17
/ What PBX model do you have at Kings Lynn? / 3.2.17 / No PBX in place – Lync/Skype for Business in use / 7.2.17
QUERY / DATE RECEIVED / RESPONSE / DATE OF RESPONSE
/ Could we please request addresses and postcodes for all sites? / 3.2.17 / Yes, please see Freebridge addresses posted on Havebury’s website using below link:
/ 7.2.17
/ Will ADSL provide sufficient bandwidth to back up the Gb circuit? / 3.2.17 / Provide whatever is best / 7.2.17
/ Are you going to be contracting as one collaborative entity or separate for each housing association? / 3.2.17 / The Procurement of services has been a joint venture but we will be contracting with the service provider/s separately / 7.2.17