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Regular Board Meeting October 14, 2014
Public Hearing
Regular Board Meeting Public Hearing
October 14, 2014
On October 14, 2014 the Alvin Independent School District Board of Trustees met for a Regular Meeting/Public Hearing at the Alvin Independent School District, 301 E. House Street, Alvin, Texas with the following members present:
Tiffany Wennerstrom, Nicole Tonini, Cheryl Harris, Earl Humbird, Vivian Scheibel, Regan Metoyer and Mike Lansford
Interim Superintendent King and other administrative staff were also present.
ITEM #1- CALL MEETING TO ORDER AND ESTABLISH QUORUM
President Wennerstrom called the meeting to order at 7:00 p.m. in accordance with the Texas Open Meetings Act, Texas Government Code Section 551.001 stating that a quorum of Board members was present, notice was duly posted.
ITEM #2 – PUBLIC HEARING – FINANCIAL INTEGRITY RATING SYTEM OF TEXAS (FIRST)
A public hearing was conducted regarding Alvin ISD’s financial integrity rating. This rating is based on the State’s Financial Integrity Rating System of Texas (FIRST).
For the eleventh consecutive year, Alvin ISD received a Superior Rating awarded by the Texas Education Agency. The Superior Achievement rating is the state’s highest, demonstrating the quality of Alvin ISD’s financial management and reporting system. Ms. Cheryl Ryan, Director of Finance, reviewed the assessments that were used to compile this rating.
The primary goal of the FIRST is to achieve quality performance in the management of school districts’ financial resources, a goal made more significant due to the complexity of accounting associated with the Texas School Finance System. Alvin ISD met 69 out of a possible 70 indicators.
Ms. Ryan asked if there were any comments or concerns regarding the financial accountability rating. No response was given.
ITEMS 3 & 4 – INVOCATION/PLEDGE
Trustee Tonini gave the invocation and led the Pledge of Allegiance.
ITEM#5 – GREETERS
The greeters for the evening were yearbook students from Manvel High School & Alvin High School
ITEM #6 – STUDENT COMMENDATIONS
Certificates of commendation were recommended for the following:
2015 National Merit Program Commended Students - Alvin HS
Joseph Watson
Suzanne Zeller
National Hispanic Recognition Program – Alvin HS
Brianna Diaz
Mauricio Exiga
Servando Garcia
Luis Medrano
Joy Pou
Andrea Toledo
2015 National Merit Program Commended Students – Manvel HS
Isa Arce
Quang Duong
Brandon Prince
Stephen Qing
Robin San Miguel
Sheryl Soundar
Patricia Thai
National Hispanic Recognition Program – Manvel HS
Karla Leyja-Benavides
Obet Montalvo
Robin San Miguel
Ryan San Miguel
National Achievement Scholarship Program
Roderick Mullen
Brandon Prince (Semi-Finalist)
Natorie Kimble
National Achievement Scholarship Semifinalist
Manvel High School
Quang Dong
Nolan Ryan Junior High Symphonic Band National Winner in Two Divisions of the “Mark of Excellence / National Wind Band Honors Contest
Ben Greer, Catherine Tang, Lianne D’Souza, Lexi Poole, Tyler Beckman, Bethany Lin, Jasmin Sunny, Syajah Davis, Alicia Sanchez, Jasmin Richards, Dante Dinas Director: Josh Mooney
Alvin Junior High Symphonic Band
National Wind Band Commended Winner
Owen Bradford, Jacob Mangione, Blake Stilwell, Rebeka Renteria, Sara Persons, Jennifer Tankink, Jacob Gomez, Mikayla Pacheco, Miguel Vargas, Andrew Talley, Hayley Collins Director: Kyle Norman
Area Jazz Band
Alvin High School
Andrew Wilson – Trumpet 3rd Chair Region Jazz Band/Qualified for Area F Jazz Band
Manvel High School
QubanHall – Alto Saxophone 1st Chair Area
Devan Monroe – Chiar Drums 1st Chair Area
Josh Berry – Drums 1st Chair (Jazz Band 2)
Stuff The Bus Campaign
School Supplies Valued at $35,155.8 presented by Kroger and Cos Media
Jami Huygens, Cathie Woitena, Susan Plemons, Bel Sanchez, Enrique Morales, Rev. Craig King
Alvin ISD Business Office Financial Service Award
Linda Thom, Jan Lacombe, Adam Flores, Cindy Gardin, Denise Benbrook, Denise Bitner, Cathy Gonzales, Paula Henderson, Jackie Henry and Ronda Haynes
Clean Air Champion Designation
Jim Abney, Jeff Dungen & Juan Mejias
ITEM #7 – OPEN FORUM
The following patron addressed the Board of Trustees:
Daniel Carreon – Future Elementary School #16
ITEM #8 – PRESENTATIONS
Update on Templeton Demographic Projections
Bob Templeton gave an update on Demographic Projections for Alvin ISD.
Mr. Templeton noted that Texas remains a top state in job growth with a second quarter rate of 4.3%, 1.3 percentage points higher than the national average and the strongest growth rate in 9 years.
Mr. Templeton continued by presenting the following:
o National Economic Conditions
o Cites with the Top Growth
o Texas & Local Economic Overview
o Houston Housing Market
o Annual Local Closings
o Vacant Developed Lots
o Activity in Local Subdivisions
o Overall Housing Date
o Enrollment history
o Ten Year Forecast
In summary:
• The state's unemployment rate has been at or below the national rate for 7 consecutive years.
• Housing market showing strong growth in new construction and increasing values.
• 2014 starts are the highest they have been in 6 years and both starts and closing will climb close to 1,000 homes during this school year.
• New housing will continue to be the strongest in Jeter, Mason and Savannah Lakes Elementary zones.
• The opening of Manvel Junior High and then Shadow Creek Ranch High School will provide relief to secondary campuses.
• Fall 2014 enrollment growth of 5.1% with an increase of 1,009 students. Fall 2014 enrollment = 20,818.
• Five year enrollment growth of 5,174 with Fall 2019 enrollment = 25,992.
• Ten-Year enrollment growth of 11,073 with Fall 2024 enrollment = 31,891.
ITEM 9 - REQUEST TO CONSIDER CONSENT AGENDA ITEMS A-D
Trustee Lansford requested to pull Item C – Request to Consider Approval of Out-of-State Trips.
Trustee Lansford made a motion to approve Consent Agenda Items A, B, and D. Trustee Wennerstrom seconded the motion. Motion carried unanimously (7-0).
ITEM A – REQUEST TO CONSIDER APPROVAL OF PROPERTIES IN TRUST
The “Offer and Recommendation Report” was presented to the Board of Trustees.
The Board was asked to accept property number: 0280-002-352
Offer Number 0280-002-352
Bidder Jessica McGlothlin
Legal Description Lot 9K, 1A-9K1B, Clara Lane, CR 958
2 acres
Current Appraised Value $3,600
Taxes Due $17,285
Offer $18,570
Met Min. Bid at Sale Yes
% of Taxes Due 107%
% of Value 52%
# Yrs. In Judgmt 16
Addt’l Yrs. Off Roll 3
The Board was asked to reject property property number: 1363-002-122
Offer Number 1363-001-122
Bidder Charlie Goodson
Legal Description Lot C, Next to 1501 W. South
0.212 Acres
Current Appraised Value $16,160
Taxes Due $22,745
Offer $7,070
Met Min. Bid at Sale No
% of Taxes Due 31%
% of Value 44%
# Yrs. In Judgmt 18
Addt’l Yrs. Off Roll 2
ITEM B – REQUEST TO CONSIDER APPROVAL OF REQUESTS FOR PROPOSALS
Maintenance – Custodial Supplies
Bid packets were distributed to thirty vendors for supplies, chemicals, and equipment with twenty four responding. A non-exclusive award was requested, allowing each participating vendor to supply catalog percent discounts and/or formal fax quote abilities to comply with the law on items for which it does not elect to receive line item proposals.
ITEM C – REQUEST TO CONSIDER APPROVAL OF OUT-OF-STATE TRIPS
Pulled from Consent Agenda
ITEM D – REQUEST TO CONSIDER APPROVAL OF BOARD MINUTES
The following Board Minutes were presented to the Board of Trustees for Approval:
September 4, 2014
September 9, 2014
September 10, 2014
September 22, 2014
September 30, 2014
ITEM A – REQUEST TO CONSIDER APPROVAL FOR OUT-OF-STATE TRIPS
The following student trips were presented to the Board of Trustees for approval
January 18-23, 2015 – Close Up Program – Washington, DC
February 25-28, 2015 – Girls Softball – Baton Rouge, LA
June 9-12, 2015 – Fine Arts, New York, NY
June 11-23, 2015 – Foreign Language – France & Spain
November 20-24, 2015 – Jacketeers & Cheerleaders – Orlando, FL
Spring Break 2016 – History Class – Germany, Czech, The Alps, Berlin, Prague, Munich and Lucerne
Trustee Metoyer made a motion to approve the trips as presented. Trustee Wennerstrom seconded the motion.
Trustee Lansford expressed that he is uncomfortable with approving the out-of-state travel asking to amend the motion and just approve the trips that are located within the United States of America.
Trustee Metoyer noted that she wished to stand with her motion as made.
Discussion ensued with Trustees expressing their concerns and opinions regarding approving out of state student trips as well as incentives given to teachers who chaperone these trips.
Motion carried 5 – 2 with Trustees Lansford and Humbird voting against the motion.
ITEM #10 – REQUEST TO CONSIDER APPROVAL OF FIRST READING OF TASB POLICY UPDATE 100
TASB Policy Update 100 was presented to the Board of Trustees for the first reading.
Trustee Toni made a motion to approve the first reading of TASP Policy Update 100. Trustee Scheibel seconded the motion.
Motion carried unanimously (7-0).
ITEM #11 – REQUEST TO CONSIDER APPROVAL OF COUNTY EXTNSION AGENT AS AN AISD STAF MEMBER
This requested was to renew the Board of Trustees approval for the county Extension Agent to act as an adjunct staff member for Alvin ISD.
Trustee Humbird made a motion to approve the FFA Local Policy for Attendance including the County Extension Agent as an AISD adjunct staff member. Trustee Wennerstrom seconded the motion.
Motion carried unanimously (7-0).
ITEM #12 – REQUEST TO CONSIDER APPROVAL OF LOCAL POLICY REVISIONS
Alvin ISD staff along with TASB Policy Services staff conducted a review of Section C local policies to better align policies with practices allowing the District to be efficient and effective with all financial resources available.
Currently changes are being requested to local policies: CDA (Local), CDC (Local) and CFB (Local).
Trustee Metoyer made a motion to approve the local policy revisions as presented (first reading). Trustee Scheibel seconded the motion.
Discussion ensued regarding CDC (Local) – Gifts from the Public and Criteria for Acceptance.
Motion carried (6-1) with Trustee Lansford voting against the motion.
ITEM #13 – REQUEST TO CONSIDER HB1 ACCOUNT ROLL-OVER
A budget rollover for the HB1 accounts in the amount of $700,000.00 was requested.
Trustee Lansford made a motion to approve the $700,000.00 HB1 roll-over. Trustee Tonini seconded the motion. Motion carried unanimously (7-0).
ITEM # 14 – REQUEST TO CONSIDER APPROVAL OF RIGHT OF WAY DEDICATION
In order to accommodate a southbound right-turn lane at the Kirby Drive entrance to Shadow Creek High School, the City of Pearland requested an approximate 12’x15’ dedication of right-of-way.
Trustee Lansford made a motion to approve the right-of-way dedication to the City of Pearland and authorize administration to execute the final dedication once the metes and bounds survey has been completed.
Trustee Metoyer seconded the motion.
Motion carried unanimously (7-0).
ITEM #15 – REQUEST TO CONSIDER APPROVAL OF AWARD OF RFP FOR DEMOLITION AND ABATEMENT CONTRACTOR FOR DEMOLITION OF THE EXISTING LONGFELLOW ELEMENTARY SCHOOL
Competitive Sealed Proposals were received from six (6) contractors for the demolition and abatement of the existing Longfellow Elementary school on Tuesday September 23, 2014. Demolition must be accomplished prior to the construction of the new elementary school. 1 Priority Environmental Services offers the best value to the district.
Trustee Tonini made a motion to approve 1 Priority Environmental Services for the demolition and abatement of Longfellow Elementary School and approve the Superintendent to execute a contract not to exceed $215,000.00 for demolition and abatement of Longfellow Elementary School. Trustee Scheibel seconded the motion.
Discussion ensued regarding the cost of the project, the competitive sealed proposal process and matrix grading system.
Motion carried unanimously (7-0).
ITEM #16 – REQUEST TO DELEGATE EXECUTIVE AUTHORITY TO SUPERINTENDENT FOR PROCUREMENT OF NEXT ELECTRICAL CONTRACT
Future electricity rates are expected to be on the rise with current market conditions more favorable for the consumer. By entering the electric market and contracting for rates and terms of service now, the District will be in position to secure the best rate and value for AISD’s near future. The most competitive electric rate quotes are extended with a short acceptance window. This time line necessitates advance authority granted to the Superintendent to act on behalf of the District in order to accept the most favorable rate quote.
Trustee Humbird made a motion to delegate authority to the Superintendent to select the best value bidder or proposer of retail electricity for the District, and to negotiate and execute a final contract with the selected retail electricity provider not to exceed 5.5 cents per kWh and a 48 month term or less. Trustee Wennerstrom seconded the motion.
Motion carried with 6 votes. Trustee Lansford abstained from voting.
ITEM #17 – REQUEST TO CONSIDER EMPLOYMENT OF PERSONNEL
As presented.
Trustee Tonini made a motion to approve all employments as presented. Trustee Wennerstrom seconded the motion.
Motion carried unanimously (7-0).
ITEM #18 – REQUEST TO CONSIDER APPROVAL OF ADMINISTRATIVE APPOINTMENT
Brandy Johanson was recommended by administration to serve as Assistant Principal/Teacher of ASSETS Academy.
Trustee Metoyer made a motion to approve Ms. Johanson as presented. Trustee Scheibel seconded the motion.
Motion carried unanimously (7-0).
ITEM #19 – SUPERINTENENT’S REPORT
Interim Superintendent King reviewed the following:
o Update to Longfellow Elementary
o Groundbreaking at Shadow Creek HS
o School Boundary Advisory Committee Update
o Chamber of Commerce Business Expo
o Dr. “Red” Duke Elementary in the
o Apple App Store
ITEM #20 – FUTURE AGENDA ITEMS
The following future agenda items were requested:
Trustee Metoyer requested an update on the implementation of the orchestra program. Trustee Tonini asked for information regarding a joint venture with the Shadow Creek Soccer Association and the school district.
ITEM #21 – CLOSED EXECUTIVE SESSION
The Board of Trustees entered into a Closed Executive Session at 8:55 p.m. to discuss the following:
· Deliberation regarding security audit pursuant to Texas Government Code Section 551.076
· Consultation with Board attorney regarding proposed settlement agreement with Memorial Herman pursuant to Texas Government Code Section 551.071
· Discuss recommendation to terminate probationary contract teacher pursuant to Texas Government Code Section 551.074
The Board returned into an Open Session at 9:45 p.m.
ITEM #22 – POSSIBLE ACTION ON PROPOSED SETTLEMENT AGREEMENT
No action was taken
ITEM #23 – POSSIBLE ACTION TO PROPOSE TERMINATION OF PROBATIONARY CONTRACT TEACHER
Trustee Humbird made a motion to propose termination of a teacher during probationary contract. Trustee Tonini seconded the motion.
Motion carried unanimously (7-0).
ITEM #24 – ADJOURNEMENT
Trustee Humbird made a motion to adjourn the meeting at 9:50 p.m. Trustee Metoyer seconded the motion. Motion carried unanimously (7-0).
Attest:
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Cheryl Harris, President
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