SBLBSHP Board Meeting Minutes
Wednesday, July 13, 2016 from 7 pm to 8:30 pm
Kaiser Permanente South Bay Medical Center, Conference Rm B1 & B2
Teleconference No: 888-643-7185, access code: 6924498#
Presenter / Topics / Action Item/NotesWelcome/Introductions and Announcements
President (Tim) / · Minutes – Review and approval of May 11, 2016 meeting minutes
· Minutes need to be sent to CSHP office and SBLB Webmaster / Meeting called to order at 7:02pm
May 2016 Minutes approved
New Business (Elected Officers)
President (Tim) / · No updates on CSHP bylaws yet
· CSHP Code of conduct
· Peter Ambrose Donation / · Lisa to update us CSHP bylaws as available
· CSHP Code of Conduct:
1) Send out document to the membership AND/OR
2) Include document/information in event Evites
- Cindy to reach out to CSHP board regarding recommendation to revoke membership of a troublesome member (write up STP)
· Peter Ambrose Donation: No official information available yet regarding funeral/memorial
- Ask Peter’s family if there is any organization they would like to contribute to or donate to CSHP foundation to create a scholarship under his name.
- Will decide at donation amount at next meeting or can be done via email.
President-Elect (Matt) / Nothing to report
Immediate Past President (Cindy) / Nothing to report
Secretary (Angela) / Nothing to report
Treasurer (Rosalin) / · Treasurer update emailed
· Bank account updated:
o Removed Cindy from account
o Added Matt to account
o Updated mailing address
· Audit completed with Billie: July 2015-May 2016
· Chapter rebates Jan-April 2016: $819.23
· McGee Insurance: ~$866
· John Carbone Scholarship $1000 donation letter / · No issues with this year’s audit. Next year’s audit will start at May 2016.
· SBLBSHP currently has 2 types of insurance – general liability insurance & board insurance
· John Carbone Scholarship: Tim received a receipt letter for scholarship amount made. Will file away just to have it on record.
Director (Bill/Steve) / · New sterile compounding regulation by CA Board of Pharmacy going into effect January 2017. Documents available on CSHP website.
· USP 800 going into effect on 6/1/18
Delegates/Alternate Delegates / HOD Delegate count:
· Total members counted = #100
· # delegates for first #50 members = 2
· # additional delegates for each #25 members = 2
· Total delegates we have = #4
Dates:
· Deadline to submit STPS = 6/15/16
· Regional Delegates Conference (RDC) = 9/17/16
/ · Can only seat 4 voting members in HOD. Delegate and alternate delegate have equal voting rights
· Need to confirm which delegate can attend RDC/seminar. Will need to figure out by next month’s meeting.
· Tim cannot make RDC, Angela cannot make seminar.
· Seminar early bird registration end 8/27/16. Need to inform delegate/alternates to register before then.
New Business (Appointed Officers)
Communications/Newsletter
(Amanda/Vittoria) / · UPDATE for next newsletter / · Longest newsletter yet! Will email in few days
Clinical Affairs
(Cindy/Ros/Lauren/Brittney/JR) / · REPORT OUT: Half day CE event 5/21/16 (Saturday) 8-12P @ Miyako Hybrid Hotel
· UPDATE: Leadership Breakfast 9/16/16
o Contract signed with ISMP Speaker Darryl Rich / · Half-Day Event (Lauren)
- Had a good turnout with about 40 attendees
- Speakers were very good.
- Problem with the venue: minimum for food is too much for our events. Food quality was not very good. Consider looking into another venue for next one
· Leadership breakfast @ Boat House in Long Beach. (Cindy)
- About the new compounding regulations
- Will be sending out Evite to vendors. No space limit on number of vendors.
- 7-8am for breakfast. Updated menu at boat house is even better.
- Evite to members will be sent out in August.
Educational/Industry Affairs
(Angela/Billie) / 2016 event schedule draft:
February: Educational Dinner – Hep C Harvoni (2/24/16)
March: Educ Dinner- No event
April: Educ Dinner – Xtandi (4/12/16)
May: WSC CE Presentations (2 events)
June: Educ Dinner – 6/8/16 Ibrutinib (Imbruvica) – Report out
July: Educ Dinner – 7/20/16 – Update
August: Educ Dinner
September: CE event
October: Educ Dinner
November: Educ Dinner
December: none / · June program (Cindy reporting)
- Program and food were great
· SBLB has been using CAPE for CE program accreditation. CAPE audit will cost $100. Angela Jeong can pay and SBLB will reimburse
· Next education dinner is at the Depot in Torrance.
Legal Affairs (Daniel) / · Reporting on legislature to mandate payment to pharmacists working underserved areas.
· Email Daniel if you’re interested in visiting assemblyman.
Membership (Dan) / · Membership Updates:
o Chapter rebates Jan-April 2016: $819.23
o Last roster received on May 18th (No June Roster)
o Can use new website: http://www.cshp.org/group/SouthBay-LongBeach
· REPORT OUT: Graduating P4 meet/greet event 6/7/16 / · Chapter Roster
- Last roster showed 132 members
- Students, technicians, and associate members don’t count toward delegate count
- Dan is still reaching out to monthly payment member to sign up for membership again. Lost all of them except few.
- Board members reporting on weird renewal months outside of typical June/December
· Meet/Greet Event
- Good venue. Matt and JR did a great job as emcees. 12-14 board members and 17 students attended.
- For next year: consider another venue as it was pricey (i.e. someone’s house – Cindy’s – or Yard House) and pushing back time to 6-9pm and/or Sunday afternoon
- Email attendees to thank them for coming out and include more information about our chapter’s meetings, etc.
Mentorship Program (Angela) / · Mentorship program update / · Feedback on midpoint survey: have mentor-mentee meet & greet event at the beginning of the program. Consider inviting mentees to NWI at the beginning of the program
· This year’s mentees are not as engaged as last year’s
Public Relations
(Scott) / 1. REPORT OUT: Long Beach Rescue Mission (LBRM) Project
o Teach classes on chronic diseases (Healthy Heart Fridays)
o Every other month, 1 hour each class, 4 classes for 2016
o Schedule:
§ 6/3/16 (Diabetes)
§ 8/5/16 (Dyslipidemia)
§ 10/7/16 (Smoking Cessation)
§ 12/2/16 (Diet)
2. REPORT OUT: Career Day in Aloha Elementary School in Lakewood 6/6/16 (Monday)
3. REPORT OUT: Torrance Environmental Fair 6/4/16-6/5/16 (Saturday/Sunday)
4. Upcoming activities:
o Torrance Salvation Army Health Fair
o I walk for kids
o Bread of life health fair / · LBRM Project:
- 6/3/16 diabetes class went well. Scott coordinating with Sophie (USC) for student volunteers. SBLB will find preceptors to work with students
· Torrance environmental fair: successful with over 80 attendees.
· Suggestion: send out email to general membership to advertise PR events coming up and seek interest in participating
Social
(Cindy/Marilyn) / · UPDATE: NWI 2017
· UPDATE: Summer social event: Peterson car museum
· Fall event? / · Pauline will replace Marilyn, who moved up to Northern CA.
· NWI
- @ SHADE hotel in Redondo beach on Friday 1/20/17. (SCSHP’s NWI is on 1/21/17).
- Cindy will do a walk-through in August when the venue opens.
- Venues are getting more costly. Consider increasing budget for NWI for next year.
· Summer social
- 40 attendees signed up. All set.
· Fall event – likely forgo due to small turnout last year. Put more money toward NWI instead.
Webmaster
(Amanda) / UPDATE: New SBLBSHP Website
· http://www.cshp.org/group/SouthBay-LongBeach. / · SBLB website followed CSHP format
· Amanda worked with CSHP communication liaison Ryan Yamamura to customize website
- SBLB is one of first chapters to update website
- Chose not to upload SBLB events to the website (notification via Evite/email only)
- Photo gallery: photos are archived at Gmail account for the current year. Encourage board members to upload pictures onto the gmail account. Future plan is to store pictures in both Gmail and CSHP website accounts.
- Slide show on front page (required html coding)
- # members on the website = wrong
- Amanda to email SBLB members regarding instructions to check and change chapter assignment (currently difficult to find). Amanda already suggested to Ryan to make the process easier.
CSHP Liason
(Lisa) / · No update today. Board meeting scheduled for Friday 7/15.
· Lisa to ask CSHP about webinars for chapter presidents. It it monthly or quarterly?
Technician Liason
(Yasmin)
Student Liaisons / Western (Dan Nguyen)
USC (Lyndsie Okumura/Sophie Cheng) / · Tracy Lau (Western) – working on residency showcase.
· Lyndsie Okumura (USC) – working on legislative day scheduled Friday, 11/4. Currently working on inviting people and raising $3000 to cover for event cost.
- Bread of life health fair – Sophie to work with Scott to find preceptors.
End Meeting
Roundtable / · Welcome Felix! We encourage you to get involved on the board next year.
Motion to Adjourn
Next meeting: July 13, 2016 / · August 10, 2016 (Wednesday)
· Location: Kaiser South Bay – Conference Rms B1 & B2
Meeting Attendees
In person / Tim Chou, Angela Lee, Cindy Odegard, Steve Thompson, Rosalin Pre, Cindy La, Dan Bauman, Felix Pham (Torrance Memorial RPH), Joanne Lin (KP South Bay Resident), Julie La (KP South Bay Resident)
On phone / Amanda Wong, Matt Kamada, Vittora Ledesma, Angela Jeong, Lisa Lum, Lauren Epperson, Pauline Phan
Students / Lyndsie Okumura (USC), Tracy Lau (Western), Diana Trieu (Intern with Tim)