Notice of A General Meeting of the healthwatch Essex strategic body

Notice is hereby given that a General Meeting (‘Meeting’) of Healthwatch Essex Limited (‘Company’) will be held at Chapter House, Cathedral Walk, Chelmsford, CM1 1NX, on 22nd March 2016 at 5.00-7.00pm to transact the following business:

SPECIAL RESOLUTION

That:

Having received the necessary consents from Essex County Council and noting that no prior consents are required from the Charity Commission, the proposed new Articles of Association for Healthwatch Essex Limited (‘the Charity’) circulated with the agenda and the notice of this meeting and attached at Appendix A, be adopted by the Charity in replacement of the Memorandum of Association of the Charity presently in force and dated 14 January 2013, and that the Articles of Association dated 18 March 2015 and any and all previous Articles of Association be revoked, with effect from 1 April 2016.

By order of the Board

Healthwatch Essex Limited

RCCE House

Threshelfords Business Park

Inworth Road

Feering

Essex

CO5 9SE

4th March 2016.

Notes to the Notice of A General Meeting

Appointment of proxies

1. As a Strategic Body member of the Company, you are entitled to appoint a proxy to exercise all or any of your rights to attend, speak and vote at the Meeting.

2. A proxy does not need to be a member of the Company but must attend the Meeting to represent you. Details of how to appoint the Chairman of the Meeting or another person as your proxy using the proxy form are set out below. If you wish your proxy to speak on your behalf at the Meeting you will need to appoint your own choice of proxy and give your instructions directly to them.

3. If you do not give your proxy an indication of how to vote on any resolution, your proxy will vote or abstain from voting at his or her discretion. Your proxy will vote (or abstain from voting) as he or she thinks fit in relation to any other matter which is put before the Meeting.

4. To appoint a proxy you must;

send or deliver to the Company at RCCE House, Threshelfords Business Park, Inworth Road, Feering, Essex CO5 9SE, or via electronic mail to , to be received by the Company no later than 21st March 2016 (or to the chair of the meeting up to the time that the resolution is put to the Meeting), a written notification of the name and address of the proxy. The notification should be signed and dated by you.

Any power of attorney or any other authority under which the form is signed (or a duly certified copy of such power or authority) must be included with the proxy form.

Appointment of a proxy does not preclude you from attending the Meeting and voting in person. If you have appointed a proxy and attend the Meeting in person, your proxy appointment will automatically be terminated.

Healthwatch Essex. A company limited by guarantee and registered in England (no. 8360699) and a registered charity in England and Wales (no. 1158356). Registered office at: RCCE House, Threshelfords Business Park, Inworth Road, Feering, Essex CO5 9SE.

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