2006 – 2007 COD Technical Reference

February 2006

Change Tracking Log

Updates to COD Technical Reference
Section /
Change(s) Made
/
Page(s)
Volume I – Getting Started
Volume I: Table of Contents / Updated the page numbers for Volume I, Section 3 / I -- i
Volume I, Section 3 – COD Overview / Added a note to explain the purpose of using cookies on the COD web site, and to explain why users must adjust the privacy settings on their Internet browsers to accept cookies when using the COD web site. / I – 3 –2
Volume II – Common Record Full Participant Technical Reference
Volume II, Section 1 – Full Participant Implementation Guide / Under the topic titled “Student Identifier and Data Elements Matched against the CPS”, updated a business rule for a Common Record that contains a new award for an existing student (Business Rule #8) – stating COD will return edit code 24 if the student identifier data elements do not match the SPECIFIC CPS Transaction Number. / II – 1 – 59
Volume II, Section 4 – Full Participant Edits / Edit 11 – Clarified the condition for this edit.
This condition applies to NEW students and NEW awards. A NEW student is defined as a student whose SSN does not already exist in COD.
A new award is submitted for a new student, AND the combination of SSN, DOB and Last Name (Pell only) does not match ANY Transaction Number on CPS for that award year.
NOTE: The condition for this edit applies forALL award years. / II – 4 – 2
Volume II, Section 4 – Full Participant Edits / Edit 12 – Clarified the condition for this edit.
This condition applies for EXISTING students and EXISTING awards. AnEXISTING student is defined as a student whose SSN already exists in COD.
An Identifier change is submitted in the simple element tags <SSN>, <BirthDate> and/or <LastName> of the Common Record for an EXISTING award, AND the combination of SSN, DOB and Last Name (Pell only), and the CPS Transaction Number does not match CPS for that award year.
NOTE: The condition for this edit applies for ALL award years.
Edit 12 – Added the following text to “How to Fix this Record”.
If the student’s identifiers have changed, confirm the change has been reported to CPS before submitting the simple elements to COD. / II – 4 – 2
Volume II, Section 4 – Full Participant Edits / Edit 24 – Clarified the three conditions for this edit.
1. This edit applies to NEW students and NEW awards. A NEW student is defined as a student whose SSN does not already exist in COD.
A NEW award is submitted for a NEW student, AND the combination of SSN, DOB and Last Name (Pell only) does not match that SPECIFIC Transaction Number on CPS for that award year.
2. This edit applies to EXISTING students with a NEW award. An EXISTING student is defined as a student whose SSN already exists in COD.
A NEW award is submitted for an EXISTING student, AND the combination of SSN, DOB and Last Name (Pell only) does not match that SPECIFIC Transaction Number on CPS for that award year.
3. A CPS Transaction number change is submitted for an EXISTING student and award, AND the submitted Transaction number does not exist in CPS for that student.
NOTE: The conditions for this edit applyforALL award years.
Edit 24 – Added the following text to “How to Fix this Record”.
Compare SSN, Date of Birth, and Last Name combination reported in the Common Record to the same data elements on the student’s ISIR based on the reported CPS Transaction Number. If any of these identifiers do not match, resubmit with the corrected data. / II – 4 – 4
Volume III – Direct Loan & Pell Grant Combination System Supplement
Volume III, Section 1 – Combination System Implementation Guide / Updated the “Enhancements and Changes to EDExpress for 2006-2007” topic to give additional information about the enhancements made in EDExpress. / III – 1 – 5
to
III – 1 – 10
Volume V – School Testing Guide
Volume V: Table of Contents / Replaced the “DRAFT” School Testing Guide, which was published in November 2005, with the final version. / V
Volume V, Section 1 – CODSchool Testing Guide / Replaced the “DRAFT” School Testing Guide, which was published in November 2005, with the final version. / V – 1
Volume V, Section 2 – COD Full Participant Test Cases / Replaced the “DRAFT” School Testing Guide, which was published in November 2005, with the final version. / V – 2
Volume VI – Appendices
Volume VI, Section 2 – Funding Methods / Clarified in the “Relationship Between Direct Loan Processing Options and Funding Methods” table to indicate schools that are on HCM1 Review Status must have an accepted promissory note before submitting an actual disbursement. / VI – 2 – 6
Volume VI, Section 3 – Pell Grant Calculation Table / Added the “Pell Grant Calculation Table for 2006-2007” section. There are no changes from 2005-2006. More information on the Pell Grant Payment schedule can be found on IFAP at: / VI – 3
Volume VI, Section 8 – COD Reports / Added a business rule throughout the section to indicate that schools will no longer receive COD Reports if there is no data for that report. / VI – 8
Volume VI, Section 8 – COD Reports / Clarified that the Pell Disbursement List is available for award year 2004-2005 and forward. / VI – 8 – 65
Volume VI, Section 8 – COD Reports / Added a note to clarify that the Pell POP Report is only sent to schools that week if they currently have at least one student in POP. / VI – 8 – 72

February 2006 (2006-2007) COD Technical ReferencePage 1 of 3

February Change Tracking Log