Business Realisation Report

Business Realisation Report

______

CONFIDENTIAL

Approval Framework Process

MinorProjects Stage 6 – Evaluate

Benefits Realisation Report

Proposal Name
Proposal Summary
Project Sponsor
Project Executive
Document Author
Recommendation / That (insert name of relevant decision making body) consider the information provided in this document and agree that the project should be closed.
Version Number / XX
Date of issue / DD/MM/YYYY(The date that the current daft is circulated for comment, or the final version is submitted for approval).
Status / Draft / Final (delete as applicable)

Guidance on completing the Benefits Realisation Report is attached at the rear of this form.

Document Purpose:
In order to ensure a consistent approach to Project Assurance across the University, all Projects need to pass through the University’s Project Approval Framework process. The process divides the project’s lifecycle into six Stages. A potential ‘Decision Gateway’ separates each Stage.
The Benefits Realisation Report marks the end of Project Stage 6 (Evaluate). The report reviews and evidences the success of the project in achieving its benefits, shares lessons learned and identifies any follow on work that may be beneficial.
The information provided in the Benefits Realisation Report enables the University to assess how far the project has contributed to Strategic Objectives, learn lessons that can enhance success of future projects, and identify potentially beneficial additional work streams or actions.
Visit for a full guide to the Project Approval Framework process.

Contents

1.0 Executive Summary

2.0Project Overview

2.1. Original Project Rationale

2.2. Overview of Implementation

2.3.Original Target Benefits

3.0Assessment of Benefits

3.1.Detailed Review of Target Benefits

3.2.Additional Benefits

3.3.Benefit Summary Table

3.4.Lessons Learned

4.0 Next Steps

4.1. Recommendations for Additional Work

5.0 Review & Decision

4.1. Reviewer Comments

4.2. Decision

4.3.Resource Allocation

Appendices

1.0. Version Control

(Additional Appendices are optional, but may include Benefit Evaluation Reports)

1 / Executive Summary
2 / Project Overview
2.1 / Original Project Rationale
2.2 / Overview of Implementation
2.3 / Original Target Benefits
Identifier / Benefit
BEN-1
BEN-2
BEN-3
BEN-4
BEN-5
BEN-6
BEN-7
BEN-8
BEN-9
BEN-10
3 / Assessment of Benefits Achieved
3.1 / Detailed Review of Target Benefits
Identifier
Benefit Description
How the Benefit was achieved
Evaluation approach
Evaluation review
Quantified Improvement / Target / Actual
Benefit Value (£) / Target / Actual
Potential Dis-benefits
Actual Dis-benefits
Commentary
3.2 / Additional Benefits
3.3 / Benefit Summary Table
Target Benefit / Extent of Impact / £Value of Impact
Target / Actual / Target / Actual
Additional Benefit / Target / Actual / Target / Actual
n/a / n/a
n/a / n/a
Additional Dis-benefit / Target / Actual / Target / Actual
n/a / n/a
n/a / n/a
Overall £Value of Benefits / n/a / Add / n/a / Add
3.4 / Lessons Learned
4 / Next Steps
4.1 / Recommendations for Additional Work
What happens next?
Once you’ve completed your form, please email it to .
Along with the Finance and Legal teams, we’ll review the document. If we have any questions or suggestions, we’ll come back to you. Once everyone has agreed a final version of the document, we’ll make any recommendations that we feel the University should consider when deciding whether to approve the Report.
We’ll then arrange for, and let you know the outcome of, that Decision.
5 / Review & Decision
5.1 / Reviewer Comments

Finance Comments

Finance Reviewer Name:Date:

Procurement Comments

Procurement Reviewer Name:Date:

Estates Comments

Estates Reviewer Name:Date:

Project Services Comments

Project Services Recommendation

Project Services Reviewer Name:Date:

5.2 / Decision

To be completed by the secretariat of the relevant Decision Making Body following the review of this document.

Decision / Yes/No
Approval to proceed to next Stage / Yes/No
Request for further information. / Yes/No
Rejection / Yes/No
Other (please specify below) / Yes/No
Further comment / clarification (where relevant)
What happens next?
Once the Decision Form has been completed, please email it to .
We’ll update the Sponsor and Executive on the decision.

Appendix 1

Version Control

Version / Date / Changes Made / Author/ Editor/ Approval
0.1
etc

Guidance on completing the Benefits Realisation Report

Front Sheet

Proposal Summary:Provide a couple of lines explaining what your proposal aims to achieve and why.

Recommendation: Insert the name of relevant decision making body. This will depend on the nature and scale of your project. If you are unsure, contact Project Services for advice.

Version Number: Each time a draft of the document is shared and then updated, changes made should be summarised in Appendix 1, and the document’s version number should be updated. This ensures everyone is always referring to the latest draft and can easily check where changes have been made.

Date of issue: The date that the current daft is circulated for comment, or the final version is submitted for approval.

Status: Delete as applicable.

Main Document

1.0: EXECUTIVE SUMMARY

Provide an overview of the work represented in this document. Include details of the Project’s original rationale and aims, notable successes and problems relating to realisation of anticipated benefits, and any recommended future actions / work-streams.

2.0: PROJECT OVERVIEW

2.1: Original Project Rationale: Drawing on the Strategic Case in earlier Project Approval Framework documents, provide a summary of the original rationale for, and objectives of, the project.

2.2: Overview of Implementation: Drawing on the Project Closure Report, provide a summary of the project’s implementation, explaining any significant problems, successes, and deviations from scope.

2.3: Original Target Benefits: Drawing from the Short Form BusinessCase, identify the original benefits targeted by the Project.

3.0ASSESSMENT OF BENEFITS

3.1: Detailed Review of Target Benefits: Drawing from the Benefits Register in the Project Closure Report, provide a review of each Benefit originally targeted by the Project using the following table template (which should be repeated for each benefit targeted).

Identifier / Ben-1 etc (from the Benefits Register)
Benefit Description / Describe the targeted benefit
How the Benefit was achieved / What needed to be done to achieve the benefit?
Evaluation approach / How, when and by whom successful achievement of the benefit was measured.
Evaluation review / Where relevant, provide details of any problems or lessons learned associated with the evaluation approach.
Quantified Improvement / Target / Actual
Benefit Value (£) / Target / Actual
Potential Dis-benefits / Any possible negative side effects of the benefit.
Actual Dis-benefits / Any actual negative side effects of the benefit. Where possible, the impact of any negative side effects should be quantified.
Commentary / Where relevant, provide additional information relating to the Benefit – including reasons for and impact of any positive or negative deviation from targets, and details of any positive / negative side effects associated with realisation of the benefit.

3.2: Additional Benefits:Where relevant, identify any additional, unexpected benefits that the Project achieved, and, where possible, their quantified impact.

3.3: Benefit Summary Table: Drawing on the information in 3.1 and 3.2, complete the following benefit summary table.

3.4: Lessons Learned: Share any lessons learned during the process of reviewing the Project’s success in achieving target benefits that may be of use in informing future UoS projects.

4.0 NEXT STEPS

4.1: Recommendations for Additional Work: If relevant, provide details of any additional work streams or actions, identified during the course of reviewing Project Benefits that have potential to be beneficial to UoS.