WANNON ZONE NEWS – AUGUST 2015INC A0012272R
Welcome to the Wannon Zone Newsletter
Hopefully this will keep everyone up to date with relevant information for not only Club Officials, but also information for Club Members.
IN THIS ISSUE*ZONE CONTACTS
*ZONE ANNUAL GENERAL MEETING
*ZONE REPRESENTATIVE NOMINATION/ CLUB DATES
*CLUB DATES
*ZONE CLUSTER RALLIES
*DCI PANEL HORSE TRIALS WORKSHOP JAN 2016
*WORKING WITH CHILDREN
*COACH MEMBERSHIP
*CLUB CONSTITUTIONS
*ZONE RIDERS IN STATE TEAM
*INTERZONE HORSE TRIALS
*NEW ZONE QUALIFYING PROCEDURE FOR DRESSAGE &
SHOWJUMPING STATE CHAMPIONSHIPS 2014
*PERFORMANCE CARD- DRESSAGE
*PERFORMANCE CARD- SHOWJUMPING
*STRANGLES INFORMATION
ZONE CONTACTS-
Zone Contacts for 2014/2015.
PRESIDENT:ROD KEAST
2 MANIFOLD STREET
WOOLSTHORPE, 3276
PH 5569 2277
SECRETARY:JULIE HOULIHAN
KIRKSTALL HOTEL,
KIRKSTALL, VIC, 3283
PH:55 658 757
EMAIL:
ZONE CHIEFSHELLEY McCRAE
INSTRUCTOR2931 HOPKINS HIGHWAY,
BALLENGEICH, 3279
PH:55 671127
EMAIL:
ZONE
REPRESENTATIVE:ANTHEA SUTHERLAND
‘BERACHAH’
642 MURNADAL RD,
HAMILTON, 3300
PH:55 734 583
FAX:55 734 566
EMAIL:
ZONE ANNUAL GENERAL MEETING-
This meeting will be held in late September/early October @ Kirkstall Hotel
A confirmed date will be emailed to Clubs, once the Zone books have been audited.
All positions will become vacant, and a nomination form is below if anyone is interested.
WANNON ZONE OF PONY CLUBS INC
A0012272R
Committee Member Candidate
Nomination Form
In accordance with Wannon Zone of Pony Clubs Rules of Incorporation.
This form must be used for Nominations.
Nominations must be received by the Zone Secretary before hand or @ the Annual General Meeting.
We hereby nominate ______for
the position of ______
Nominated by: ______
Signed ______
Seconded by: ______
Signed ______
Consent of Candidate
I hereby advise the Secretary of my consent to this nomination.
Candidates Name: ______
Signed ______
Date: _____ / _____/ ______
WANNON ZONE OF PONY CLUBS INC.
A0012272R
APPOINTMENT OF PROXY
In accordance with the Wannon Zone of Pony Clubs Rules of Incorporation.
I, ......
of......
hereby appoint...... …......
of......
being a Member of the Pony Club as my proxy to vote for me on my behalf at the general meeting of the Pony Club (annual general meeting or special general meeting, as the case may be) to be held on the ...... day of...... the year ...... and at any adjournment of that meeting.
My proxy is authorised to vote for all resolutions as my proxy may decide at the meeting.
ZONE REPRESENTATIVE NOMINATION
PCAV is calling for nominations for Zone Representatives. Nominations close Wednesday 19th August.
Clubs have been sent Nomination forms. Anthea is happy to accept renomination, but Clubs need to send her the form to sign and renominate her. If there is anyone else who wishes to nominate, the same procedure applies.
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CLUB DATES
Club Dates for 2016 will be discussed at the next Zone Meeting, which will be held straight after the Zone AGM.
If Clubs could please fill out the form and send it back to me before the meeting, it would be much appreciated.
WANNON ZONE COUNCIL INC A001227R
EVENTS CALENDAR 2016
THIS FORM MUST BE FILLED OUT AND RETURNED TO THE ZONE SECRETARY,
If your club wishes to run more than one event for the year, preference will be given to first preferences from each Club, then your second preference will then go into the next round and so on. Providing you do not select a Clubs permanent date!
DATES PROPOSED FOR PONY CLUB EVENTS
NAME OF CLUB:
1ST PREFERENCE
DATE :
EVENT:
WHERE :
2ND PREFERENCE
DATE:
EVENT:
WHERE:
3RD PREFERENCE
DATE:
EVENT:
WHERE:
SIGNEDCLUB PRESIDENT
SIGNEDCLUB SECRETARY
EMAIL/ POST TO:WANNON ZONE SECRETARY
JULIE HOULIHAN
C/O KIRKSTALL HOTEL,
KIRKSTALL, 3283.
wannon zone Cluster rally
/
October Rally Day Sunday 4th2015
Wannon Zone DCI Panel would like all clubs in the Zone to participate in a cluster rally on Sunday 4th October 2015.This day will be organized by clubs who have volunteered to host some surrounding clubs and give all members and opportunity to socialize and participate in a great day.
We have designated the following clubs to keep numbers balanced; following are the hosting clubs with their visiting clubs
Macarthur to host Warrnambool, Penshurst & Western District
Heywood to host Dennington, Portland & Branxholme
Camperdown to host Emu Creek, Heytsbury & Cobden
Hamilton to host Glenelg, Dunkeld,ApsleyColeraine
Please support this initiative by joining with your host club for the October rally.
Could visiting clubs please contact your host club to help co-ordinate this day.
Contact details
Macarthur Rod Keast 0427 010407
Heywood Judy Jenkin 0400956435
Camperdown Lisa Chesshire 0438922275
Hamilton Colleen Claridge 0419 376219
DCI PANEL HORSE TRIALS WORKSHOP 2016
TUESDAY 19TH,WEDNESDAY 20TH, & THURSDAY 21ST JANUARY 2016
EMU CREEK PONY CLUB GROUNDS,
TERANG
Instructors include Wil & Emily Enzinger, Chris Height, & Deb McMaugh,
Individual Dressage lessons.
Group Show Jumping & Cross Country lessons.
“In House” Short Course HT on Thursday 21st January.
All combinations must have current Pony Club Horse Trials Grading
Application Forms will be emailed to Clubs closer to time.
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WORKING WITH CHILDREN CHECK
The PCAV State Council is committed to providing a safe and secure environment for young members to enjoy Pony Club.
Working with Children’s Checks (WWCC) will be required for Parents/Guardians and Carers from the 1st July 2015. All Parents/Guardians and Carers must be registered as Adult Supporting Members by the Club with the State Association at membership renewal time.
The PCAV State Council decision broadens the minimum mandated requirements as set out in the Working with Children’s Act. The decision to broaden the minimum requirements as a measure to control risk and promote a safe environment within Pony Club is both an acceptable practice and legal.
The new WWCC requirements do not affect events with spectators, casual visitors or individuals who are not consistently and significantly associated with a Club.
Pony Club Victoria has required all Club Officials and Club Coaches (instructors) to have a Working with Children’s Check for a number of years. The requirement has now been extended to Adult Supporting Members.
The new requirements for Adult Supporting Members will come into effect from the 1st July 2015.
Categories of members requiring a WWCC
Categories of members regularly attending rallies and club functions over a twelve month period requiring a WWCC are as follows:
- An adult riding club member.
- An honorary life member who regularly attends rallies and club activities.
- An adult supporter which category shall be deemed to include the following:
Both parents of riders who regularly attending rallies.
A single parent who regularly attends rallies.
A non-parent guardian of a child either temporary or otherwise who regularly attends rallies. - Visiting members and adult supporting members as defined above from clubs other than the host club.
- A non-member who does not fall within the categories listed above who regularly attends rallies and club activities.
Definition of "regular"
For the purpose of definition in this sub clause “regular’ and ‘regularly” shall be deemed to mean three or more times over a twelve month period. A “single parent” shall be deemed to be a person who is listed on the membership form of a member club as the primary carer
PCAV Working with Children’s Check
Who is not affected by the changes?
Requirements do not affect the following individuals:
- Competition Spectators, competitions which are open to the public with entries open to any eligible rider. An eligible rider may or may not be a Pony Club Member.
- “Come and Try for the day” at the rally because they are not yet members of the club and their membership will be conditional upon obtaining a WWWC.
- A parent or a guardian or a grandparent or a friend of the rider, who is not a member of the club and who is not registered as a member on the club’s membership list from coming to a rally. They may have to bring the rider and be the carer on the day due to changed circumstances or attend as a spectator.
If a non-member starts to attend the rally on a regular basis then they must register with the club and obtain a WWCC.
Purpose of the Changes
The intention of the Working With ChildrenCheck(WWCC) changes for Pony Club members is to provide a safe and secure environment for our riding members to enjoy Pony Club.Steps to take to align with the changes
- Alter your membership forms to include:
- The WWCC information and identify the primary carer and who will be coming to the rally on a regular basis to ascertain who needs to apply. These fields maybe WWCC no. Expiry or date of application.
- Advise new members after they have a “Come and Try” that their membership is conditional upon them providing a WWCC. If they cannot produce the check before the next rally then they can ride at one rally (after they have joined) upon production of the receipt that it has been applied for.
- Place a clause on your application form that membership is conditional upon the production of a WWCC.
- Advertise to your Adult Supporting Members and Adult Riding Membersthat they need to obtain a WWCC for Membership Return time.
- Encourage your Adult Supporting membersand Adult Riding Membersto register for a WWCC, many may have them already if they are in other sporting/recreation organisations or are assisting at Schools or other youth orientated workplaces or volunteer organisations.
- Any member with a Teaching, Vic Police or other similar check should simply produce this check and need not apply for a Working with Children’s Check Card.
- Adult Supportersand Adult Riding Membersare considered volunteers at the Club and should apply under this area and nominate "Pony Club Victoria" as the place of volunteering, you may also record your Club there too.
- If a members already has a check simply ask them to add Pony Club Association of Victoria as a place of volunteering.
See Cardholders on the Working with Children website - If you have an Adult Member (Supporter) or Adult Riding Member who refuses to obtain a WWCC they must be refused membership and therefore may not attend Pony Club Rallys more than twice in a year without applying for a WWCC.
This ruling has been implemented to promote a safe environment for young people to enjoy Pony Club, the State Council understand this is a new initiative and Club Officials will endeavour to implement this ruling to the best of their ability.
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COACH MEMBERSHIP
The DCI Panel recommends that Clubs consider registering all their parents as coaches. (See Non-Reimbursed/Unpaid Coaches below)
Coaches play a vital role in the success of Pony Club.
The Pony Club Rally is considered the backbone of Pony Club, where all learning begins and Coaches play an integral role in creating ralliesthat are informative, challenging and fun for riders. Coaches need to be able to provide a safe and fun environment for riders to develop skills, confidence, a sense of belonging and a love of horses and horse riding.
Coaching provides senior members with a great way to keep involved with Pony Club after they have moved onto other riding opportunities, or give another avenue to assist their Club whilst continuing to ride. It also provides parents/guardians/adult supporters with an opportunity to get involved on a different level with their Club, to further develop their knowledge of horses and riding; and gives greater confidence in their abilities with horse management, horse ownership or helping their children master their skills in these areas.
Coaches must beregistered on the State MembershipDatabase before coaching at Pony Club and must have aWorking with Children's Check.Who needs to register?
Any person who coaches at Pony Club must be registered with PCAV to be considered a registered and approved coach.- Reimbursed/Paid Coaches
Any person coaching at a Pony Club who receives reimbursement isrequired to complete anonlinemembershipregistration - Non-reimbursed/Unpaid Coaches
Any person coaching at Pony Club who does not receive reimbursement of any kindcanbe registered by Club Officials for freeviathis template. (PDF Versionif you have trouble downloading the Excel version)
Why do I need to register?
Many reasons including improved communication, statistics, better targeting of resources, risk management and insurance requirements. If you are a coach but not registered as a coach on the PCAV Database you will not be covered by our insurance policy for your coaching activities.Benefits of Coach Membership
Coach Directory
For some time we have tried to find a way of creating a Coach Directory. Many Clubs contact the State Office looking for Coach contacts so this process will enable us to connect Clubs with Coaches (if the Coach wishes!) Coach DirectoryInsurance
- All Coaches, including Preliminary Coaches and other Coaches, approved by PCAV have Public & Products Liability up to $20,000,000, with an excess of $1,000 third party property damage for claims relating to your legal liability to compensate third parties for personal injury or property damage.
- In addition to this NCAS L1 Coaches registered with, and approved by, PCAV have this same Public & Products Liability Insurance whilst coaching an up to date financial member of PCAV for your coaching activities only, outside of usual PCAV organised activities.
See the GowGates Insurance website for futher insurance information.
- NCAS L1 Coaches are also covered for Personal Accident whilst engaged in non-income earning activity involving riding, caring for or handling horses or ponies and attending equestrian activities organised and/or sanctioned by PCAV, in addition while engaged in coaching:
- any PCAV member (including day member) at a PCAV organised and approved event.
- an up-to-date PCAV financial riding member regardless of whether or not you are earning income from that activity
CLUB CONSTITUTION/RULES OF INCORPORTION
The DCI Panel recommend that Clubs submit a copy of their Constitution/Rules of Incorporation to PCAVThe Pony Club State Office, as a part of the SASH Club Development Program, did ask Clubs to submit their Rules of Incorporation a few years back and has continued to request copies from Clubs to keep on file here at the State Office for the purposes of being able to retrieve that information for our Clubs.
For a list of Clubs who have lodged their Rules of Incorporation with the State OfficeCLICK HERE,
if your Club has not lodged a copy with the State Office and you don't know where it is you will need to contact
Consumer Affairs to purchase a copyCLICK HERE
Your Club would, at some stage, have lodged its Rules of Incorporation with Consumer Affairs. They keep a copy on file and will forward you a copy if you request it for a small charge. To purchase a copy of your Rules of IncorporationCLICK HERE
HORSELAND INTERZONE TEAMS HORSE TRIALS
12‐13 SEPTEMBER, 2015
PONY CLUB VICTORIA EQUESTRIAN CENTRE 640 LITTLE YARRA ROAD, GLADYSDALE
ZONE ENTRIES CLOSE:26TH AUGUST 2015
INTRODUCTION
In 2003, the first InterZone Teams Horse Trials was conducted to give Grade 3 riders a State Level Event. In this year, the event was held concurrently with the Interpacific Exchange Rally which was an exciting spectacle for all riders to watch.
In the following year, Grade 4 riders were included and the InterZone Teams Horse Trials has continued annually. It is now a focal highlight of the Grade 3 and 4 calendars for horse trials.
OVERVIEW
The Interzone Teams Horse Trials comprise three disciplines, dressage, cross country and showjumping, which are conducted on the same weekend. Combinations compete in all three disciplines. All dressage tests and cross country will be ridden on Saturday. Showjumping will be on Sunday. Combinations of horse and rider must be graded in Grade 3 or Grade 4 eventing to be eligible to compete in this state level event. They must be qualified as per the PCAV By‐Laws. The competitions will be conducted on a Teams basis. Riders send an Expression of Interest and a list of their qualifications to their zone for selection. Zone Teams may be entered and excess riders may be offered a ride in a composite team if space in the draw allows.
ELIGIBILITY
PCAV Club Member cards are not required at the state level competition but they must be inspected thoroughly by the zone prior to selection. The organising committee reserves the right to ballot entries or make composite teams. Competitors may ride more than one horse, subject to ballot. Club members who have been in pony club for more than two years and are over the age of 13 years (i.e. have had their 14th birthday) must have attained their ‘C’ Certificate in order to compete at the state level event in accordance with criteria for state events in the PCAV Handbook of By‐ laws.
QUALIFYING CRITERIA BYLAW 36.5.
Combinations must complete all three phases, without elimination of at least two Pony Club events of their grading with no more than 60 cross country jumping penalties.
EXPRESSION OF INTEREST TO ZONE/ENTRY FORM. This must be sent to your Zone Representative by 20th August, 2015
ENTRY FEES & CLOSING DATES INDIVIDUAL ENTRIES CLOSE – SEE ZONE|ZONE ENTRIES CLOSE – 26TH AUGUST 2015
All team entries must be submitted by the Zone on the official entry forms.
These must be sent to the Zone Rep by 20th August.
Entry fees are $75 per combination and the correct fees must accompany all entries.