JOB TITLE: Program Coordinator, WIA Youth (Grant funded)
DEPARTMENT: Career & Outreach FLSA: Exempt
LOCATION: Union CampusLEVEL:202
REPORTS TO: Executive Director, Center for Workforce DevelopmentDATE: 07/01/2010
POSITION SUMMARY:
Administer the Jefferson Franklin Consortium’s Workforce Investment Act (WIA) Youth and American Recovery/Reinvestment Act (ARRA) programs in Franklin County.
ESSENTIAL TASKS:
Orchestrate Franklin County WIA Youth collaboration between Franklin Jefferson Consortium partners, various community industry-training associates, and regional secondary, post-secondary, and technical education training institutions.
Serve as liaison between East Central College and the Jefferson Franklin Consortium partners.
Develop Franklin County WIA Youth caseload and provide leadership and oversight for the organization, evaluation, implementation, and administration of case-management activities.
Oversee the development of caseloads and the provision of WIA/ARRA services for Franklin County.
Analyze WIA/ARRA Youth caseload data and prepare case-management load reports for Franklin County.
[kr1]Develop, direct, and manage Franklin County WIA/ARRA Youth counseling and job training services in coordination with directives from WIA Youth Coordinator.
Expand WIA/ARRA workforce development activities for Franklin County.[kr2]
Maintain effective working relationships with Office of Job Training Programs (OJTP) and the Work Investment Board (WIB).
Build and maintain relationships with area high school counselors, teachers and parents to facilitate recruitment and enrollment of potential WIA/ARRA Youth participants.
Administer recruitment efforts and represent the WIA Youth program in Franklin County.
Develop and implement various marketing campaigns for the WIA/ARRA Youth program serving Franklin County.
Oversee the processing of information requests, WIA/ARRA Youth applicant documentation, and the organization of program enrollment for Franklin County.
Assess program applicants for Franklin County WIA/ARRA Youth participation eligibility and screen for referral to job training activities and services.
Compose individual service strategy for training participants, institute orientation and constitutional rights advisement, and evaluate participant training progress regularly.
Prepare and conduct presentations to share WIA Youth program opportunities with community industry-training associates.
Conduct various youth participant workshops on Resume Writing, Application Completion, Interview Skills, Internet Job Searching, and Networking.Facilitate work experience and occupational skills training for a wide variety of WIA/ARRA Youth participants in Franklin County.
Direct collaboration efforts toward transitioning Franklin County WIA/ARRA Youth participants into occupational skills training programs and into unsubsidized employment positions.
Address Franklin County WIA/ARRA youth participant issues and concerns.
Travel to various community industry-training sites and regional secondary, post-secondary, and technical education training institutions to provide training related services as needed.
Provide academic advisement services and appropriate referrals for WIA Youth participants in Franklin County.
Act as a resource for faculty, staff, administrators, and community associates who seek to increase WIA/ARRA Youth enrollment in Franklin County.
Responsible for reporting WIA Youth grant activities to East Central College.
Ensure that all activities are conducted within the established guidelines of the Family Educational Rights and Privacy Act (FERPA).
Perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, and standards in a safe manner and with minimal supervision.
ADDITIONAL DUTIES:
Serve on various college committees.
Participate in orientation and student success activities.
Participate and represent the college at various community and professional events.
Attend regional and state meetings/conferences related to youth services.
Coordinate and supervise various special projects as assigned
KNOWLEDGE, SKILLS, and ABILITIES:
Knowledge of Federal and state funding trends and program opportunities.
Knowledge of grant funded program procedures and guidelines.
Knowledge of Missouri Division of Workforce Development (DWD) policies, procedures, and practices.
Knowledge of the Fair Labor Standards Act (FLSA) and Missouri child labor laws.
General knowledge of state-wide post-secondary education and occupational training offerings.
In-depth knowledge of East Central College educational and occupational training offerings.
Knowledge and comprehension of Federal and State WIA budget and how it relates to the Jefferson Franklin Consortium.
Knowledge of the Family Educational Rights and Privacy Act (FERPA).
Strong interpersonal skills, with the ability to relate quickly to a variety of people in different age groups.
Strong organizational, analytical, critical thinking, time management, and planning skills.
Ability to establish and maintain a positive image and strong working relationships within the community.
Excellent presentation and customer service skills.
Exceptional command of verbal and non-verbal communication skills.
Ability to plan, organize, and implement assigned responsibilities and to work well under pressure to meet deadlines.
Ability to manage interpersonal conflict situations requiring tact, diplomacy and discretion.
Ability to handle confidential material judiciously.
Ability to analyze data and prepare case management load reports.
Ability to interact effectively with diverse participant populations and a wide variety of co-workers.
Ability to analyze complex human relations situations accurately, and resolve problems expeditiously.
Ability to work or meet in the evenings and/or on weekends.
Knowledge of department and college policies, procedures, and practices with the ability to answer work related questions; and/or interpret and apply these guidelines correctly in various situations
Knowledge of general office procedures and filing systems.
Knowledge of budget management.
Ability to plan, organize and implement a variety of programs.
Ability to prepare/analyze statements and reports.
Ability to interact effectively with a diverse clientele and a wide variety of co-workers.
Ability to adjust to change.
Ability to work accurately and efficiently in a fast paced environment with frequent interruptions.
LEADERSHIP and COMMUNICATION SKILLS:
Provide extensive customer service to internal or external customers.
Communicate to convey or exchange general work-related information or service to internal or external customers.
DECISION-MAKING and ANALYTICAL SKILLS:
Adhere to college and department policies, procedures, and practices.
Perform job duties in a safe and efficient manner.
EQUIPMENT/SOFTWARE:
Use office machines such as telephones, fax machines, copiers or calculators.
Proficient in Microsoft XP, Microsoft Office (Word, Excel, Access, Outlook).
Use Colleague (college database system)
WORKING CONDITIONS - the following physical conditions and hazards may be encountered in this position:
The noise level in the work environment is usually moderate.
The overall environment is indoor with movement through the assigned work location.
PHYSICAL REQUIREMENTS:
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
The employee is occasionally required to stand and walk.
The position does not have any special vision requirements.
POSITIONS SUPERVISED:
None
EDUCATION, EXPERIENCE, and LICENSES/CERTIFICATIONS: (A comparable amount of training, education or experience may be substituted for the minimum qualifications.)
Completion of Associate’s degreeBachelor's degreepreferred
Two years related experience
Must possess valid driver’s license
Signatures
I have read and reviewed the above job description with my immediate supervisor.
Employee Signature/DateSupervisor Signature/Date
[kr1]Can these be combined??
[kr2]Wendy stated this should probably be added as a goal.