Visiting Fellows & Visiting Scholars Checklist

The purpose of this checklist is to inform the application for a Visiting Fellow or Visiting Scholar position with the University of Tasmania.

The relevant Organisational Unit head (or delegate) and the Nominee, are required to complete this form as a part of the nomination process.

PART A

1. CONTACT DETAILS (to be completed by the Visiting Fellow/Scholar at the time of nomination)

Name
Address
Telephone No. / Mobile No.
Emergency Contact / Telephone No.

2. INFORMATION (for the nominee)

a) Work Health and Safety

In accordance with the Work Health and Safety Act 2012, a person undertaking a role with the University is to comply with Section 28 of the Act and while at work must:

a) take reasonable care for his or her own health and safety; and

b) take reasonable care that his or her acts or omissions do not adversely affect the health and safety of other persons; and

c) comply, so far as the worker is reasonably able, with any reasonable instruction that is given by the University to allow the University to comply with this Act; and

d) cooperate with any reasonable policy or procedure of the University relating to health or safety at the workplace that has been notified to workers.

b) Accidents and Injuries

If a person occupying a position is injured, or has an accident during the carrying out of their duties, they must report it immediately to their Organisational Unit head or delegate.

All injuries/accidents will be formally recorded by the Organisational Unit head or delegate on-line, or on an appropriate University of Tasmania Accident/Incident Report form.

c) Insurance

As the position holder is not an employee of the University of Tasmania they are not covered by Workers’ Compensation insurance.

However, they are covered under the University’s Personal Accident Insurance Policy for injuries sustained whilst engaged in authorised activities (Noting an age limit of 80 years and general policy exclusions apply).

Refer to the University of Tasmania Insurance Guidelines for further details of insurance information).

d) General Conditions relating to positions

As the holder of an affiliate position with the University, a person:

  • will not receive any remuneration for affiliate work;
  • must not sub-contract work to any other person;
  • must obey all reasonable requests made by the Organisational Unit head or Delegate and if a dispute arises, should discuss the issue with the Organisational Unit head or Delegate;
  • must comply with all security and office regulations in place at the University;
  • shall not represent themselves as employees of the University of Tasmania.

The University of Tasmania may terminate affiliate appointments at its sole discretion.

e) Medical Disclosure

The University is to be advised of:

  • any pre-existing medical condition or injury that would preclude the person from carrying out all of the duties of the position;
  • any medication that could affect the person’s health and safety, or the undertaking of their duties.

Please note that completion of Medical Disclosure and Authorisation Forms will be required where participating in: laboratory, workshop, or studio work; field activities; work integrated learning activities; or undertaking required driving.

1 / Checklist (February 2015)

Visiting Fellows & Visiting Scholars Checklist

3. INFORMATION RELATING TO THE POSITION (to be completed by the head of the Organisational Unit or delegate at the time of nomination)

Organisational Unit
Position Title
Organisational Unit Head
Period of Appointment / From / To
Location of Position
Description of Duties
Potential areas of activity / Research projects
Collaborative research
Delivery of research papers
Publications
Postgraduate thesis supervision /mentoring
Postgraduate coursework lecturing
Undergraduate coursework lecturing / Practicum and work integrated learning placement supervision
Public lectures
Workshops with staff, students and/or community
Short course and summer school teaching.
Other activities:
If the person is participating in field activities, laboratory, workshop, studio or other projects with an initial assessed risk greater than 'Low' the head of the Organisational Unit is to approve a complete risk assessment in accordance with the University’s Risk Management Policy and Matrix and include appropriate risk controls to eliminate or minimise the risk so far as is reasonably practicable.
Risk Assessment attached? YES NO

4. PRE-APPOINTMENT CHECKLIST (to be completed by the head of the Organisational Unit or delegate)

a) Medical Disclosure

/

YES

/

NO

/

N/A

Does the person have a pre-existing medical condition or injury that would preclude him/her from carrying out some or all of the duties of the position?
If YES, please provide details of the condition
……………………………………………………………………………………………..…..……
Is the person on any medication that could affect their health and safety, or the operation of the work or project?
If YES, please provide details of the condition
……………………………………………………………………………………………..…..……
Note: the Supervisor is to be advised of this medication/condition before the person is allowed to undertake the work or project.
  • Field activities - has a Medical Disclosure and Authorisation Form been completed?

  • Laboratory, workshop, or studio work - has a Medical Disclosure and Authorisation Form been completed?

  • Driving - for an affiliate required to drive to and from a project, has a Driver Medical Disclosure Form been completed?

YES

/

NO

/

N/A

Where a medical disclosure identifies a risk to the person, the University or other persons, are reasonably practicable controls available to the University to manage these risks to an acceptable level? (Seek WHS Advisor support if required)
Is specialist medical or insurance advice required?
Comment:
……………………………………………………………………………………………..…..……

b) Working with Children (please seek HR support on this section if you are unsure)

/ / / Will the person come into contact with, or be required to work with children?
If ‘YES’ please review Working with Children procedure and apply here.
Is a Police Check required? Please review Police Records Check Policy

5. DECLARATION

I acknowledge that I have read and understand this document in relation to work in authorised activities on behalf of the University of Tasmania. I undertake to advise the Organisational Unit head should circumstances change during my appointment that would alter the responses provided above.

I have completed the sections of the document relevant to me and I declare that to the best of my knowledge the information given by me is complete and true.

Name: ..………………………………………

(Position holder)

Signature: ……………………………………. Date:……………………………

Name …………………………………………Date:…………………………..

(Organisational Unit head)

Signature: …………………………………..Date:…………………………..

OFFICE USE ONLY

Work Health and Safety
Name / Signature / Date
Human Resources
Name / Signature / Date
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Checklist – Part B

Visiting Fellows & Visiting Scholars Checklist

PART B

1. INDUCTION

To be completed on commencement by the head of the Organisational Unit or delegate, together with the Position Holder.

a) Work Health & Safety

Has the person been advised that he/she is a worker for the purposes of the Work Health and Safety Act 2012? YES NO

b) Induction

Which University induction and training (MyLO) needs to be undertaken before the person can undertake the duties of the position? (Please select at least one)

Manager/Supervisor ..………………………………………………………………………………..…..…..

Affiliate ……….…………………………………………………………………………………..…..…..

Other .….……………………………………………………………………………………………..…..…….

c) Facilities and Equipment to be used by the person (e.g. laboratories, vessels, boats, computers, workshop equipment, field equipment etc.)

……………………………………………………………………………………………..…..……………………..

Head of Organisational Unit or delegate to verify evidence of experience, if appropriate ……………………………………………………………………………………………..…..……………………..

What University specific induction and training needs to be undertaken before the person can use, operate equipment, or undertake the duties of the position?

School/Section .………………………………………………………………………………………..…..…….

Laboratory/Workshop ………………………………………………………………………………..…..…….

FieldTeq™ ……………………………………………………………………………………………..…..…….

OnGuard™……………………………………………………………………………………………..…..…….

Other ……………………………………………………………………………………………..…..…….

Authorised Vehicle
Is the person required to drive between University workplaces in carrying out the duties of the position? / YES NO
If Yes, please complete the Authorisation to Drive a University Vehicle form.

d) Safety Checklist

If the answer to any of the questions 1 to 6 is NO then a brief explanation is to be provided.
  1. Has the person been made aware of the University of Tasmania’s Work Health and Safety policies, minimum standards and procedures?
Refer to http://www.utas.edu.au/policy/by-category / YES NO
  1. Has the person been made aware of all Risk Assessments relating to their duties?
/ YES NO
  1. Has the person been made aware of safety issues relating to their duties?
/ YES NO
  1. Has safety equipment been issued to the person where required?
/ YES NO
  1. Does the person understand how to use and operate the safety equipment?
/ YES NO
  1. Does the person understand what action to take in the case of an emergency while undertaking their duties?
/ YES NO

2. DECLARATION

I acknowledge that I have read and understand this document in relation to work in authorised activities on behalf of the University of Tasmania. I am required to abide by the Ordinances and Rules of the University of Tasmania.

That in the event of an injury which may entitle me to make a claim under the Personal Accident policy, I am responsible for providing all relevant details/documentation relating to the injury so as to facilitate the claims process.

I undertake to advise the Organisational Unit head should circumstances change during my appointment that would alter the responses provided above.

I have completed all sections of the document with the head of the Organisational Unit and I declare that to the best of my knowledge the information given in this form is complete and true.

Name: ..………………………………………

(Position holder)

Signature: ……………………………………. Date:……………………………

Name …………………………………………Date:…………………………..

(Organisational Unit head or delegate)

Signature: …………………………………..Date:…………………………..

OFFICE USE ONLY

Work Health and Safety
Name / Signature / Date
Human Resources
Name / Signature / Date
1 / Checklist (February 2015)