2008-2009
PROGRAM PROPOSAL
FOR
HENDRIX SPECIAL EVENTS
(Please type)
Type of program:
Venue/Site of program:
Program coordinator(s):
(Note:Students who wish to submit a proposal must obtain a faculty sponsor and his or her signature.)
Preferred date(s) for program:
(Please coordinate scheduling with other programs and the campus master calendar.)
Brief description of program (Please attach additional detail, if needed.):
How will this program compliment and enhance the charge of the Special Events Committee to promote and present “fine arts” at Hendrix?
If applicable, is this program presented in conjunction with other any program or departments on campus?
HENDRIX SPECIAL EVENTS PROPOSAL --2008-2009
PROPOSED BUDGET
(Please give exact figures rather than estimates if possible.
Attach a more detailed cost breakdown, if necessary.)
Artist Fee/Program Cost$______
If applicable, include any matching funds available
(Mid-America Arts Alliance, Arkansas Arts Council,
Murphy Programs, Social Committee, etc.)
Total Artist Fee/Program Cost$______
Travel (From where? Include ground as well as air travel.)$______
______$______
______$______
Accommodations and Meals$______
______$______
______$______
Entertainment/Reception (Please include costs of a
reception for public lectures, gallery show etc.)$______350.00
Publicity (Please include costs for mailing press releases$______300.00
and printing flyers and posters)
Purchase of advertising inlocal publications:$______500.00
(Hendrix Profile $70, UCA Echo $125.00,
Free Press $155.00, Log Cabin Democrat $210.00)
Miscellaneous (Please estimate expenditures anticipated for$______50.00
photocopying, long distance telephone charges, postage,
supplies.) If over $50.00, please specify.
Production Costs (Please supply detailed information on costs
and source/vendor for any special equipment or services including
but not limited to the following: staging, lighting, sound, A V.)
______$______
______$______
______$______
______$______
______$______
HENDRIX SPECIAL EVENTS PROPOSAL --2008-2009
Student Labor (including loadin and load out and any other necessary time requirements.)
Number of student hours by $6.25 =$______
For Gallery shows, include attendant costs.
Number of student hours by $6.25 =$______
Other (Please specify.)$______
TOTAL FUNDS REQUESTED:$______
Signatures of Program Coordinator(s):
______Date______
______Date______
______Date______
______Date______
(Faculty co-signer of student proposal.)
To be considered by the Special Events Committee, this form must be completed in full and returned to Professor Danny Grace in Cabe Theatre no later than Friday, February 22, 2008. The Special Events Committee Chair is available to advise and assist event coordinators in the scheduling and management of their events. Event coordinators share the responsibility of managing their proposal in conjunction with the Committee Chair. All contracts, calendar dates, special arrangements and billings are subject to the approval of the Special Events Committee and must be approved and signed by the College Counsel. Approved events must go through the office of the College Counsel. The College Counsel is the only individual with the authority to issue and sign any contract or agreement between Hendrix and outside artists and agencies.
Event coordinators are also responsible for and accountable to the Special Events Committee for all costs and fees incurred by their programs.