ASHBY WOULDS TOWN COUNCIL
Minutes of the Meeting of Ashby Woulds Town Council held on Monday, 10thOctober 2016in the Council Chamber, Moira Replan at 7.00 pm
Present: Cllrs S McKendrick(in the Chair),T Allan, W Chapman, L Ordish,
J Perry, E Shephard, T Temple, P Thomas, C Wood
Officers: Mrs A Robinson - Town Clerk
Also Present: Mr C Wheatley, Mr & Mrs B Chamberlain, 2Members of Public.
88APOLOGIES
County Cllr S Sheahan, District Cllr J Bridges.
89DECLARATION OF MEMBERS INTERESTS
None.
90JUBILEE AWARDS
Mrs Angela Chamberlain was presented with a Jubilee Award for her work was Chair of Hicks Lodge Trust.
91PUBLIC QUESTION SESSION
A member of public asked what action was being taken to deal with speeding traffic along Ashby Road. The Mayor explained how the Town Council has been lobbying for a long time to get speeds reduced for the whole parish and how parishioners can help by reporting matters tothe police and volunteering to take part in Community Speedwatch.
A member of public asked what was happening with the play equipment at the village hall and if it could be repaired. The Mayor advised the town council was in consultation with Moira Pre-School looking at facilities for them and also play equipment for public use within the village hall grounds.
Cllr Perry leaves the meeting at 7.10pm.
A question was asked about Sarah’s Wood and it was noted this is managed by the National Forest Charitable Trust. An enquiry was made regarding a skate park for Moira. The Mayor advised this was not something that had been raised before but could be considered.
Cllr Perry rejoins the meeting at 7.13pm.
A member of public reported on residents not receiving the newsletter. The Mayor confirmed this would be investigated further.
1 member of public leaves the meeting at 7.20pm.
92POLICE MATTERS
No police in attendance. The Clerk circulated a letter from Inspector Bhakta responding to the town council’s concerns.
Resolved: Inspector Bhakta be invited to attend a meeting to discuss policing in the area.
Cllr Temple reported on incidents of speeding along Ashby Road and Shortheath Road. Parking issues outside of the Co-operative Store discussed. Cllr Perry advised the car park is not big enough and the co-op should enquire about purchasing some additional land. Mr Wheatley advised he would raise this but the C-op do not own land but lease it. Cllr Allan stated vehicle activated signs could help to reduce speeds. The Clerk confirmed traffic calming was top of the high priorities list on the section s106 wishlist. Cllr Shephard reminded the meeting of his report on contributions.
Resolved: Clerk to request update on 106 allocations.
The Mayor and the Clerk reported on attending a presentation of the police.uk website as part of the town council’s involvement in the pilot scheme providing beat data.
93MINUTES (Appendix A)
Resolved: Minutes of the Meetings held on 12th September2016beapproved and signed as a true record.
94CLERK’S REPORT (Appendix B)
The Clerk’s report on the position of various matters was considered. Copy attached to the official copy of the Minutes.
Tree at Kingswood Spinney to be removed on 12th October.
95CORRESPONDENCE (Appendix C)
The Clerk reported on correspondence received since the last meeting. Most matters listed as agenda items.
96COMMUNICATIONS
Several issues arising from last newsletter including late or non delivery. These will be considered by the Communications Committee and recommendations put forward. Next Communications Committee to be held on Wednesday 19th October 2016 at 5.30pm.
97PLACECHECK SUB-COMMITEE
Placecheck Report and Action Plan was launched at the Ashby Woulds Community Day. Feedback and next steps willbe considered at the next meeting to be held on Thursday 13th October.
98TRANSPORT WORKING PARTY
The Mayor reported on the further meeting held with Macphersons.Proposals for a trial service have been submitted to LCC for approval.
99PRESTOP COMMUNITY FUND WORKING PARTY
Meeting held with Pre-School to discuss their issues and requirements. Pre-school are aware play equipment is for public use and is not used by the pre-school. They would like a bigger outside area, grassed and made secure by fencing. This will be considered by the working party and as part of grounds improvements. Next working party meeting to be held on Monday 7th November at 6pm.
100FINANCE
100.1 The Clerk confirmed the Council remains in a strong financial position and circulated the Report of the External Auditor. Two issues identified relating to the Joint Burial Board and order of signing the Annual Governance Statement. The Clerk confirmed the statement had been signed in accordance with the regulations but the External Auditor requires further clarification in the minutes to clearly demonstrate the Annual Governance Statement is signed before the Accounting Statements. The report for accounting for joint committees in constituent bodies is not clear and requires further advice and discussion with the Joint Burial Board and Oakthorope, Donisthorpe and Acresford Parish Council.
Resolved: Further guidance be sought and a meeting of interested parties to be arranged as necessary.
Resolved: Finance Committee to be held on Monday 7th November at 7pm
100.2Resolved: That the Joint Burial Board accounts for 2015-2015 be received and approved.
100.3Resolved: That the payments list (October)– (Appendix D) and additional payments list be approved. Copyattached to the official copy of the minutes.
101RECREATION GROUNDS AND LEISURE FACILITIES
101.1Cllrs submitted their grounds inspection reports.Meeting to discuss items raised from annual grounds inspections to be held on Monday 7th November at 6.30pm.
101.2No items raised by grounds maintenance contractor.
101.3.Car Parking at Albert Village Recreation Ground
Draft Licence presented for approval.
Resolved:Draft Licence approved.
101.4Moira Village Hall
The Clerk circulated notes from meeting held with Blackfordby Scouts.
101.5Remembrance Sunday
Act of Remembrance will take place on Sunday 13th November starting at 10.45am Moira
Replan followed by Bath Lane War Memorial and Albert Village Memorial both at 11am
followed by refreshments at Conkers.
102PLANNING
102.1Consultations
16/01134/T56 – Sweethill Lodge Farm, 149 Ashby Road, Moira
Installation of 15m high brown monopole to support 3 no. antennas, 2 no dishes and 3
no. cabinets at ground level and other ancillary equipment (prior notification of
telecommunications development).
Decision:Objection as site not considered appropriate.
102.2 Permissions
16/00878/FUL – 42 Sankey Drive, Albert Village
Enlargement and alterations to roof to form loft conversion.
16/00851/FUL – 10 Albion Close, Moira
Erection of side and rear extension, change of use of landscaped amenity area to
cartilage and erection of a boundary wall.
103.3Notices
15/00966/VCUM – Land off Measham Road, Moira
Variation of condition 2 to 13/00183/FULm to amend house and garage types in addition to landscaping, boundary treatments and levels.
Refused by Planning Committee on 4th October 2016
104DISTRICT COUNCIL
Cllr McKendrick advised NWLDC are looking at options for potential building on the
corners at Norris Hill.
Cllr Temple reported on more complaints of a business operating from a residential
property along Blackfordby Lane.
105COUNTY COUNCIL
No items.
106OUTSIDE BODY REPRESENTATIVES
Cllr Thomas reported on Joint Burial Board Meeting. Consecration of extended cemetery is progressing and likely to be dedicated in Spring 2017.
The Mayor and Cllr McKendrick reported on the Ashby Woulds Community Day. Very positive feedback and Conkers would like to hold the event again next year.
107DATE OF THE NEXT MEETING
In accordance with established practice, the date of the next meeting will be Monday, 14thNovember2016.
CONFIDENTIAL - EXCLUSION OF PRESS AND PUBLIC
To consider excluding the Press and Public from the meeting during consideration of the following item on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business.
108LAND AT BRITON LODGE CLOSE
The Clerk updated the meeting on the proposal and it was noted the file would be closed.
The meeting ended at 8.55pm.
1