NOTICE INVITING TENDER
1. The LNM Institute of Information Technology, Jaipur a Deemed University is a fully residential institute. Around 1800 students and 45 families of employees stay in campus.
2. Sealed item rate tenders are invited by M/s. THE LNM INSTITUTE OF INFORMATION TECHNOLOGY, JAIPUR(“LNMIIT”) having its office at Rupa ki Nangal, Via Jamdoli, Jaipur for the CONSTRUCTION OF BOYS HOSTEL BUILDING. The tender should be in prescribed form attached to the tender notice and should be submitted to the office of the Owner at THE LNM INSTITUTE OF INFORMATION TECHNOLOGY, Rupa ki Nangal, Via Jamdoli, Jaipur.
3. Tenderers are advised to go through all the documents in connection with this contract carefully. The tender documents can be obtained from “Finance & Purchase Office” of “THE LNM INSTITUTE OF INFORMATION TECHNOLOGY, Rupa ki Nangal, Via Jamdoli, Jaipur by paying the tender cost of Rs. 3000/-.
4. Tender form can also be downloaded from the institute’s website; however, a Demand Draft of amount Rs. 3000/- must be submitted with the tender documents in this case.
5. Demand Draft shall be drawn in favour of “The LNM Institute of Information Technology”, payable at Jaipur.
6. Sealed technical and commercial bids shall be submitted to the undersigned before 05.00 PM on 25/12/2017:
Finance & Purchase Officer
The LNM Institute of Information Technology,
Gram – Rupa Ki Nangal, Post – Sumel,
Via – Jamdoli, Jaipur- 302031
Phone: 0141 5191733, Fax: 0141 5189214
Email:
Technical bid shall include (sealed in separate envelope) envelope shall be clearly marked as “Technical Bid for Hostel Building Construction”:
a. Signed & sealed copy of the tender document, as acknowledgement for accepting the terms & condition mentioned in the “Notice Inviting Tender”.
b. Undertaking on the company letter head that the bidder is in agreement with the terms & conditions mentioned in “General condition of contract”, “Special conditions of Contract” and technical specifications given for the related item in BOQ.
c. Tender books duly signed with seal by the Contractors.
d. Profile of the company.
e. Other documents as mentioned in “Notice Inviting Tenders”.
Commercial bid shall include (sealed in separate envelope) envelope shall be clearly marked as “Commercial Bid for Hostel Building Construction”:
a. Signed & sealed copy of the BOQ, duly filled with the offered prices.
Technical & Commercial bids shall be enclosed in a separate envelope, which shall be clearly marked as “Techno-Commercial Bid for Hostel Building Construction”. If the tender form is downloaded from the institute’s website, a DD of Rs. 3000/-, shall also be enclosed in this envelope.
7. Tenders not properly filled or mutilated or with incorrect, inaccurate calculations or generally not complying with the conditions will be rejected. In the un- priced bid, the Tenderers should put the remark as “quoted”
8. Tenderers should quote their rates both in figures & in words. The total of each page along with carried over figures of the previous page shall be given in ink and signed by the tenderer. No blank space shall be left. Rates quoted in words shall deem to be correct in case of cuttings or overwriting.
9. If the tender is made by an individual it shall be signed by him and his full name and complete address shall be given. If it is made by partnership firm it shall be signed in the name of the firm by a partner of the firm who shall sign his own name and give the name and address of each partner of the firm and attach a copy of `Power of Attorney' with the tender authorizing him to sign on behalf of the other partners. In case the tender is made by or on behalf of a Company incorporated under the Companies Act, 1956, it shall be signed by the Managing Director or by one of the Directors duly authorized on his behalf and shall include a copy of the board resolution authorizing signatory/“Power of Attorney” with the tender. A certified copy of the registered Memorandum and Articles of Association shall also be submitted along with the tender.
10. A) RETENTION MONEY:
· 05% of the monthly running account bill value shall be deducted as retention amount up to submission of the final bill.
· The retention money will be held back towards performance guarantee which shall be released after the defect liability period (DLP) of one year or passing of one complete monsoon season whichever is later.
B) INCOME TAX:
TDS under the Income Tax Act at the rate prevailing at the time of payment will be deducted from each advance, Running Bill and Final Bill, together with any other prescribed statutory deductions like GST, as may be applicable from time to time.
11. INSPECTION OF SITE:
Every tenderer is expected to inspect the site of the proposed work and acquaint himself with the site conditions approaches, availability of raw materials, geological and weather conditions etc. before quoting his rates. He must go through all the drawings, specifications and other tender documents. Any further clarifications in the drawings and documents can be had from the PM at the above-mentioned address. Submission of the tender shall be deemed to be due compliance with this clause.
12. Pre-Qualification:
· Bidder should have successfully undertaken and completed at least three contracts of similar nature of value more than 7.0 crore, during the period of last five years. Bidder must submit proper testimonials in support.
· Bidder must submit audited balance sheet in support of above.
· Bidder must have valid contractor’s licence, GST registration certification and PAN registration.
· Bidder must have valid EPF, ESI registration certificates.
· Bidder must have the turnover of minimum 10 crore continuous for the period of three years. Bidder must submit copy of income tax returns for the given period in support.
· Bidder should have a proper organizational setup, including engineers, supervisors and foreman etc. Bidder must submit the organization chart showing complete hierarchy of the company/firm, including details of the key employees who will be deputed on site if the contract is awarded.
· Bidder must submit complete list of the tools & equipments, available with the company/firm with the estimate time in which the equipment can be deputed at site if the contract is awarded.
· Bidder must submit list of suppliers/sub-contractors with whom he is associated and expected to be part of the works if the contract is awarded.
· Bidder must hold all the valid approvals and licences required to execute such works.
· Bidder must submit a self attested document printed on the company’s letter head that he has not been blacklisted by any govt. deptt. during the period of last 3 years.
· Bidder must submit list of projects undertaken during the period of last 3 years including projects in which the contract is involved at present.
13. QUANTUM OF WORK:
A schedule of probable items without quantities in respect of each work and specifications accompany these Conditions. The schedule of probable items without quantities shall be issued to the contractor after first round of tendering process. The schedule of items & subsequent quantities are liable to alterations, omissions, deductions or additions at the sole discretion of the PM/Owner. The schedule of probable items & quantities may vary to any extent on the higher or lower side. Each item of work is entered in a separate column. All items should be totalled in order to show the aggregate value of the entire tender. Variation in quantities shall not be deemed to be a breach of contract by the PM/Owner.
14. ALL INCLUSIVE RATES:
The Contractor's rate must be firm and shall include the cost of transportation of material to the Site, all taxes such as works contract tax, GST, ESI / PF and any other statutory levy etc., and the fixing or placing in position for which the item of work is intended to be operated. The rates quoted by the Contractor shall remain firm throughout the contract period and there shall be no upward revision of the rates quoted by the Contractor. It should be clearly understood that any claims for extra taxes and any other statutory levy taxes etc. shall not be entertained in any case whatsoever.
13. INTERPRETING SPECIFICATIONS:
In interpreting the specifications, the following order of decreasing importance shall be followed:
Ø Drawings
Ø Bill of Quantities
Ø Technical Specifications
Matters not covered by the specifications given in the Contract as a whole shall be covered by the relevant Indian Standard Codes / CPWD Specifications. If such codes on a particular subject have not been framed, the decision of the PM shall be final and binding.
14. No alterations, amendments or modifications shall be made by the tenderer in the Notice Inviting Tenders, Instructions to the Contractors, Contract Form, and Conditions of the Contract, Drawings and Specification and if any such alterations are made or any special conditions attached, the tender is liable to be rejected without reference to the tenderer. In any event any such alteration, amendment, modification or special conditions sought to be incorporate by the contractor shall be ignored and shall not from part of the contract.
15. The acceptance of a tender shall rest with the Owner or its authorised representative who does not bind itself to accept the lowest tender and reserves to itself the right to reject any or all the tenders received without assigning any reason(s) whatsoever. Non acceptance of any tender shall not make the Owner liable for compensation or damages.
16. The owner shall communicate the acceptance to Tender to the successful tenderer by a letter of award of contract. It shall be incumbent upon the Contractor to execute the formal contract in the format within ten days of letter of award of contract.
17. The Owner or its authorized representative reserves the right of accepting the whole or any part of the tenders received and the tenderer shall be bound to perform the same at the rates quoted. The Owner reserves the right to supply materials and recover the amount from the Running Bills of the Contractor.
18. The Work shall be carried out under the direction and supervision of the Project Manager. On acceptance of the tender, the Contractor shall intimate the name of his accredited representative (the “Contractor’s Representative”) who would be supervising the work/construction and would be responsible for taking instructions for carrying out the work. All commitments made by such representative shall be binding upon the Contractor, and such representative shall be deemed to be the duly authorized representative of the Contractor.
19. The PM’s/Owner decision with regard to the quality of the material and workmanship will be final and binding. Any material rejected by the PM’s/Owner shall be immediately removed by the Contractor and replaced by material of acceptable and specified quality and standards.
20. OCCUPATION IN PART:
If the Owner notifies the Contractor of his intention to occupy any part of the buildings, the Contractor shall complete all Work in such areas in consultation with the PM / Owner to enable the Owner to occupy the same and none of the clauses of this agreement shall be deemed to have been varied or altered.
21. The Contractor should inspect the source of material, its quality, quantity and availability. The material must strictly comply with the relevant specifications attached, failing which the Contractor shall be liable for all consequences and liabilities arising there from.
22. The Contractor must co-operate co-ordinate and extend his full support to other contractors involved in other work on the site. The Contractor should also note that they shall have to clear the Site of vegetation, debris, etc., before the commencement of the Work and that no extra payment is permissible on this account. All work connected with preparation of the Site for construction shall be the responsibility of the Contractor and the Owner therefore shall make no additional payment.
23. WATER AND ELECTRICITY:
Water: Water required for construction shall be provided by the client at a single point. It shall be the responsibility of the Contractor to draw the water line to the required location of construction. However, if the Contractor wishes to take water supply from any bore-well within the site for construction , the operation responsibility, the cost of operation, repair and maintenance of the bore well and the cost of Electricity shall be borne by the Contractor. At the end of completion of the project, the Contractor has to ensure that the bore well and other auxiliary equipments are in good working condition.
Electricity Charges: - Electrical connection shall be provided at one point to the Contractor on chargeable basis as per actual consumption on monthly basis. The Contractor shall arrange to purchase, install and test the electricity measuring meter at their cost. The contractor is liable to pay the electricity consumption based on the installed meters as per the prevailing electrical rates charged by the client.
The Contractor shall make his own arrangements for DG sets, as a backup supply in case of power failure. No delay in completion of the project on account of power failure shall be acceptable. All expenses towards operation, maintenance and repair of the DG set(s) shall be to the account of Contractor.
24. OWNER SUPPLIED MATERIALS:
Cement and TMT Reinforcement Steel shall be provided by the Client.
25. COMMENCEMENT CERTIFICATE, NO OBJECTION CERTIFICATE AND OCCUPATION CERTIFICATE:
Commencement Certificate, No Objection Certificate and Occupation Certificate if applicable will be handled by the Owner. Approvals for Temporary Power, water connection will have to be handled by the Contractor in case, these are required. Official Statutory Payments pertaining to any approvals for construction will be reimbursed by the Owner upon receipt of invoices and clearance from the Authorities.
Refusal by statutory authorities to issue completion/ occupation certificate due to the Contractor’s failure to construct the building in accordance with the sanctioned plans and/or specifications shall render the Contractor liable for damages and in addition, render him liable to obtain such certificates at his cost.