Technology-Based Supervision: Extending the Reach of Clinical Supervisors

Trainer’s Preparation Checklist

Curriculum Materials (provided on the USB key distributed at the Training of Trainers):

Slide Presentation

References Document

Reference Articles

Where to Find More Information Document

Case Scenarios and Activities (Handouts)

Materials Preparation:

Customize slide #1 to include your name, agency, and the date of your training.

Customize slide #3 to update the agenda times.

Confirm that links and videos within the presentation are working.

Load the slide presentation onto your laptop or USB drive. Print a copy of the presentation for your trainer’s manual.

Create a participant’s packet:

  • Copy slides as handouts, and include the handouts for case scenarios and activities, and an evaluation form (if using) for each participant.
  • Copy the Referencesand Where to Find More Information documents for each participant.
  • Review Where to Find More Information and add updated links and resources that are relevant to your participants.

Create anagenda with meeting date, times,and location.

  • Copy the agenda for each participant.
  • Remember to add in time for breaks and lunch.

If you are providing participants with electronic copies of the curriculum materials, save items to USB keys.

  • You may want to include some or all of the reference articles for participants to read on their own. The articles in the folder labelled “Technology-Based Supervision References – Shortlist) are the most frequently-cited articles.
  • You may also want to search for and incorporate new literature, as the research on the use of technology for clinical supervision is expanding rapidly.

Prepare information about rules related to technology-based clinical supervision that is specific to the licensing boards that oversee your state (or states, if participants are from a broader geographic region).

Other:______

Logistics:

Secure a training room large enough to accommodate participants sitting in a U-shape, with space in the center for “fish bowl-style” activities.

  • Ensure training room has a projector and screen, or plan to bring your own.

To accommodate the video-conferencing practice, there should be space outside the training room for participants to join in a videoconference. A hallway or small meeting room or classroom is sufficient.

Set-up access to a video-conferencing platform (such as Zoom, Skype, etc.; if demonstrating using chat during live supervision, make sure the platform supports that function).

Ensure the availability of WIFI in the training room.

A hard-line internet connection may be useful as well, as a back-up if WIFI is not functional.

Other:______

Equipment andSupplies:

Laptop for presentation, copy of slide presentation, and projector, including all power cords and slide remote.

Trainer’s manual with slides, notes, and handouts.

Participant’s packets (including USB key, if providing, and handouts).

Flip chart or large paper and markers for taking notes during introductions and activities.

Depending on the activities used to demonstrate technology, prepare the following:

  • Bring 2-4 additional laptops, or ask participants to bring laptops, for demonstrating group supervision. Smartphones and tablets may also be used; check for compatibility with the video-conferencing platform.
  • All laptops should have built-in cameras; if not, bring add-on webcams.
  • Headsets may be useful for demonstrating video-conferencing.

Create nametags for all participants, or provide folded tent cards and markers for them to write their own.

Other:______