March 14, 2017
To: All Bidders
The Gordon County School System requests your bid to purchase various makes and models of surplus buses offered through the Transportation Department.
Responses to this Invitation to Bid shall be submitted in a sealed envelope marked “Bid No. 2018-02, Surplus Bus Sale, GCSS”. Bids may be mailed or hand delivered to the Gordon County School System, Purchasing Department, Attention: Dian Richardson, P.O. Box 12001, Calhoun, Georgia 30703-7000. Any questions or concerns please contact Mr. Keith Brown, Director of Transportation, Gordon County School System at .
Bids will be opened 2:00 pm, April 13, 2017, at the Gordon County School System, Central Office, 205 Warrior Path, Calhoun, Georgia.
Bidders are required to use the enclosed bid form and instructed to read carefully all items, conditions and specifications in this letter and the attached pages before completing their bid.
The Gordon County School System reserves the right to accept or reject any and all bids, to waive any irregularity in bids received, to award the entire bid to one contractor or to make awards by group or by line item whichever is in the best interest of Gordon County School System. Additionally, the Gordon County School system may unilaterally terminate this contract in whole or in part, for the school system’s convenience, availability of unobligated funds, or because of failure of the contractor to fulfill the contract obligations in any respect.
Your interest and participation are solicited and appreciated.
Sincerely,
Dian Richardson
Purchasing Agent
Enclosures:
General Terms and Condition
Non-Collusion Affidavit
Bid Form
GORDON COUNTY SCHOOL SYSTEM
205 Warrior Path.
P.O. Box 12001
Calhoun, Georgia 30703-7000
“Bid No. 2018-02, Surplus Bus Sale, GCSS”
April 13, 2017
2:00 pm
General Terms and Conditions
1. Bids should be mailed in ample time to assure delivery prior to the bid opening date and time.
For mailing purposes please address to:
Gordon County School System
Purchasing Department
Attention: Mrs. Dian Richardson
205 Warrior Path
P.O. Box 12001
Calhoun, Georgia 30703-7000
Bids may be hand delivered to the Purchasing Department, Gordon County School System.
2. Bids must be on the bid form provided within this Invitation to Bid with each price listed on the appropriate line, sealed within an envelope marked as shown in the cover letter.
3. Gordon County School System does not assume any responsibility nor offers any guarantee for the items. Buses are sold “as is, where is” basis. Moreover, it must be understood by all concerned that buyers are responsible for inspecting vehicles. Inspection of all buses may be done during the any work week between the hours of 8:00 am until 3:00 pm. An exception to the viewing time and dates is the week of April 3-7th as all facilities are closed for Spring Break . Inspection shall be completed prior to the closing of the bids on April 13, 2017 at 2:00 pm
4. Payment shall made by Cashier Check, no exceptions.
5. The buyer is responsible for removing the item/s purchased no later than April 20th2017, between the hours of 8:00 am and 3:00 pm.
Page 2
General Terms and Conditions
6. A copy of the bid tabulations and/or the awards will be available upon request for any vendor who submitted a bid.
Buses to be SoldUnit / Year / Make / Body / Vin Number / Engine / Mileage / Capacity
99-1 / 1999 / Int / BB / 1HVBBAAN8XH623990 / DT 466E
Inline / 164335 / 72 Pass / Operational
99-5 / 1999 / Int / BB / 1HVBBAAN5XH623994 / DT 466E
Inline / 168211 / 72 Pass / Operational
20-1 / 2000 / Int / BB / 1HVBBAAN4XH241021 / DT 466E
Inline / 174500 / 72 Pass / Operational
20-3 / 2000 / Int / BB / 1HVBBAAN8XH241023 / DT 466E
Inline / 202215 / 72 Pass / Operational
20-4 / 2000 / Int / BB / 1HVBBAANXXH241024 / DT 466E
Inline / 171041 / 72 Pass / Operational
20-6 / 2000 / Int / BB / 1HVBBAAN3XH241026 / DT 466E
Inline / 177904 / 72 Pass / Operational
90-5 / 1990 / Int / BB / 1HVBBNDLOMH303723 / DT 360 Manual Engine / 278979 / 48 Pass Wheel Chair Bus / Operational
93-6 / 1993 / Int / BB / 1HVBBPEL1PH490856 / DT 360 Manual Engine / 260987 / 48 Pass Wheel Chair Bus / Operational
98-6 / 1997 / Int / BB / 1HVBBAAN6WH493948 / DT 466E
Inline / 228,965 / 72 Pass / Engine-Trans Operational Accident Impact to Rear Axle on Driver Side
20-2 / 2000 / Int / BB / 1HVBBAAN6XH241022 / DT 466E
Inline / 173242 / 72 Pass / Engine not Running
22-7 / 2002 / Int / BB / 1HVBBAAN12H410632 / DT 466E
Inline / 178777 / 72 Pass / Engine not Running
99-9 / 1999 / Int / BB / 1HVBBAANOXH682774 / DT 466E
Inline / 115,790 / 20 Pass Air Conditioning Interior Luggage Racks Coach Style Seating / Operational
BID FORM
“Bid 2018-02, Surplus Bus Sale, GCSS”
April 13, 2017
2:00 pm
Unit 99-1 $ ______(Minimum Bid $3,500.00)
Unit 99-5 $______(Minimum Bid $3,500.00)
Unit 20-1 $______(Minimum Bid $3,500.00)
Unit 20-3 $______(Minimum Bid $3,500.00)
Unit 20-4 $______(Minimum Bid $3,500.00)
Unit 20-6 $______(Minimum Bid $3,500.00)
Unit 90-5 $______(Minimum Bid $2,850.00)
Unit 93-6 $______(Minimum Bid $2,850.00)
Unit 98-6 $______(Minimum Bid $$1,750.00)
Unit 20-2 $______(Minimum Bid $500.00)
Unit 22-7 $______(Minimum Bid $500.00)
Unit 99-9 $______(Minimum Bid $4,850.00)
Buyer
Phone #
Address
Date
NON-COLLUSION AFFIDAVIT
The following affidavit is to accompany the bid:
STATE OF
COUNTY OF
Owner, Partner or Officer of Firm
______
Company Name, Address, City and State
being of lawful age, being first duly sworn, on oath says that he/she is the agent authorized by the bidder to submit the attached bid. Affidavit further states as bidder, that they have not been a party to any collusion among bidders in restraint of competition by agreement to bid at a fixed price or to refrain from bidding; or with any office of the Gordon County School System or any of their employees as to quantity, quality or price in the prospective contract; or any discussion between bidders and any official of the Gordon County School System or any of their employees concerning exchange of money or other things of value for special consideration in submitting a sealed bid for:
FIRM NAME ______
SIGNATURE ______
TITLE ______
Subscribed and sworn to before me this_____ day of 20__.
______
NOTARY PUBLIC