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[Name]
[Address]
[Address]
[Address]
[Address]
[Today's date]
Dear [Employee Name]
Offer Letter for the Position of Nanny
We write to confirm that we would like to offer you the position of a Nanny to commence on [Commencement date]. [The first [three months] of your employment will be a Probationary Period during which either party may terminate the employment by serving one week’s notice.] Your starting salary will be [£ ] gross per [hour/week/month/annum].
Job Title and Duties
You shall be employed as a Nanny.
You may be required from time to time to undertake such other duties as the Employer may reasonably require.
Place of Employment
Your place of employment shall be at [ ] or such other places as the Employer may require. In the event that the Employer/family moves home your usual place of work will change automatically if it falls within a 5-mile radius.
You may be required to travel within the UK and overseas with the Employer. Prior notice and agreement will be given. If you accompany the Employer on family holidays this will not be deducted from your holiday entitlement. You will be required to have a valid current passport for any holidays taken abroad.
Hours of Work and Overtime
Your normal working hours are [9.00am to 5.00pm] from [Monday to Friday].
The Employer reserves the right to alter working hours as necessary.
Overtime shall be paid at £[ ] gross per hour for each hour worked over your normal working hours.
Holiday and Holiday Pay
The holiday year runs from [1 January] to [31 December].
From the commencement of your employment, your full time paid holiday entitlement will be at the rate of [ ] days per calendar year, plus bank holidays. Your holiday accrues on a daily basis.
Holiday may be taken only at times convenient to the Employer as previously arranged by notice. Your Employer will choose two weeks of when you are required to take leave, You may choose when the remaining two weeks are to be taken, with prior agreement from your Employer. All arrangements of holiday should be discussed and agreed with your employer.
If you start part way through a year, are employed on a part time or fixed term basis your holiday will be calculated on a pro rata basis.
Pensions
If eligible, the employer will auto-enrol you into apensionscheme, in accordance with The Pension Regulator’s Auto Enrolment obligations.
Absence Due to Sickness or Injury
A self-certification system operates for absence from work due to sickness or injury not exceeding seven days.
If you cannot attend work because of sickness or injury you must, unless there is some good reason to the contrary, advise your employer of the reason for non-attendance by [8.00am] on the first working day of absence. Failure to do so may result in sickness pay not being paid.
Sickness or injury absence exceeding seven days must be covered by a doctor's certificate/fit note.
If you are absent from work for three days or more days by reason of sickness or injury, you are entitled to Statutory Sick Pay (SSP).
Probationary Period
There is a probationary period of [3] months for new employees, during which time you shall be entitled to [1 week’s] notice. The Employer reserves the right to extend this period as appropriate.
Notice to Terminate
Once the probationary period is completed, save in cases of gross misconduct, this contract may be terminated at any time by the following periods of notice.
The Employer's notice to employees with continuous service from one week to two years will be one week. Thereafter, employees are entitled to receive one additional week's notice for each year of continuous employment (up to a maximum of 12 weeks' notice).
Employees' notice to the Employer will be [one] months’ notice in writing.
This Offer is conditional upon the Employer receiving satisfactory:
1. References – we require two of these from your current/previous employer.
2. Documentation relating to your employment status in the United Kingdom. The Employer has an obligation to assist the UK Border Agency in the prevention of illegal working. In order to meet this requirement, all prospective UK employees must provide confirmation of their eligibility to work in the UK, by providing the relevant original documentation. Any prospective employee who has not provided satisfactory evidence of their eligibility to work in the UK will not be able to commence employment until they have done so. It is therefore essential that you complete this requirement as soon as possible but, at the very latest, at the start of your first day of employment.
3. Disclosure and Barring Service check.
4. Evidence of any professional and/or academic qualifications.
5. Sight of your current driver’s licence.
In addition, you will be expected to:
1. Produce your Income Tax P45 and National Insurance Number.
2. Submit personal details for the Employer’s record procedures and authorise the Employer to store, process or disclose such of your personal data as is recorded on computer and/or other files as is appropriate and sufficient for the circumstances.
3. Undertake that you are at liberty to take up employment with the Employer and perform all the obligations set out in this offer letter of Employment without limitation or breach of any obligations or duties you have to a third party.
4. Provide true and accurate information.
I hope that this is satisfactory to you. If you have any queries with regard to this Offer of Employment please do not hesitate to contact me on [insert telephone number].
This offer of employment remains open for [seven days] from the date of this letter, therefore I would be grateful if you could return all documents to me within this timeframe.
Yours sincerely,
[Name]
[Position]
Employer