SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642A
FOR ACTION
SUBJECT:FINANCIAL REPORTS
BE IT RESOLVED THAT the Board of Education receives and accepts the following financial reports:
1.Board Secretary’s Report dated May31, 2010
2.Expense Account Adjustment Analysis dated May 31, 2010
3.Revenue Account Adjustment Analysis dated May 31, 2010
4.Check Register #363263 in the amount of $1,519.00
5. Check Register #363264-363976 in the amount of $3,778,406.93
6.Check Register #200366-200367 in the amount of $1,029,096.88
7.Check Register #200368 for May payroll in the amount of $6,152,908.06
8.Treasurer’s Report for April 2010
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION2642B
FOR ACTION
SUBJECT:BOARD OF EDUCATION'S MONTHLY CERTIFICATION
BE IT RESOLVED THAT pursuant to N.J.A.C. 6:20-2.12(e), we certify that as of May 31, 2010 after review of the secretary's monthly financial report (appropriations section) and upon consultation with the appropriate district officials, to the best of our knowledge no major account or fund has been overexpended in violation of N.J.A.C. 6:20-2.13(b) and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year.
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Lynne CrawfordDate
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Elizabeth Daugherty Date
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Wayne EastmanDate
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David Giles Date
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Mark GleasonDate
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Sandra KarriemDate
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Richard LaineDate
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Jennifer Payne-ParrishDate
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Andrea Wren-HardinDate
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642C
FOR ACTION
SUBJECT:SUBMIT RENEWAL APPLICATION FOR TEMPORARY
INSTRUCTIONAL SPACE FOR THE 2010-11 SCHOOL YEAR
BE IT RESOLVED THAT the Board of Education submit a renewal application for temporary instructional space for the 2010-11 school year.
BE IT FURTHER RESOLVED that temporary instructional space exists at Clinton, Marshall, Seth Boyden, and TuscanSchools.
BACKGROUND INFORMATION
The temporary space is necessary to support the educational program within the district and is reflected as needed in the Long Range Facility Program. They are maintained properly and are included within the buildings’ fire alarm systems.
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642D
FOR ACTION
SUBJECT:ESTABLISH 2010-11 TUITION RATES
BE IT RESOLVED THAT the Board of Education establishes 2010-11 tuition rates as listed below:
Grades 9-12$ 15,115
Grades 6-8$ 14,131
Grades 1-5$ 13,794
Preschool/Kindergarten$ 12,807
Learning and/or Language Disabilities$ 36,697
Autism$ 40,394
Multiple Disabilities$ 25,716
Visually Impaired$ 42,146
Behavioral Disabilities$ 23,116
BACKGROUND INFORMATION
The tuition rates have been determined by using the state formula as per N.J.A.C. 6:20-3.1 and are at the maximum.
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION2642E
FOR ACTION
SUBJECT:APPROVE CONTRACT FOR CONVERTING ARCHIVE STUDENT
RECORDS ON MICROFILM TO DVD
BE IT RESOLVED THAT the Board of Education approves the contract for converting archive permanent student records on microfilm to DVD with Accuscan of Edgewater Park, New Jersey at a rate of $25,431.
BACKGROUND INFORMATION
These permanent records dating from 1940 – 1993 are stored on microfilm that is beginning to deteriorate and becoming difficult to read. NJDOE requires that records be readable.
NJSA 18A:18A-3 authorizes the School Business Administrator who is a qualified purchasing agent to negotiate a contract that does not exceed the bid threshold without public advertising for bids.
Three quotes were received and reviewed by the Chief Information Officer:
Accuscan$25,431
ASAP Records Management$30,307
Global Digital Archiving$35,358
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642F
FOR ACTION
SUBJECT:APPROVE ATTENDANCE AND WORK RELATED TRAVEL
EXPENSES
WHEREAS, the following employees have requested approval for the indicated work-related travel; and
WHEREAS, the attendance at stated function was previously approved by the employees’ supervisor and superintendent as work-related and within the scope of the work responsibilities of the attendee; and
WHEREAS, the attendance at the function was approved as promoting delivery of instruction or furthering efficient operation of the school district; and fiscally prudent;
THEREFORE, BE IT RESOLVED THAT the Board of Education approves the attendance and related travel expenses for the following work-related events:
EMPLOYEE / WORKSHOP/CONFERENCE / DATE / Location / Estimated Cost ($’s)Denise Giiorello-Moczilski / Community of Caring National Conference / 7/14-17/10 / Sarasota, FL / 280
Gary Pankiewicz / ColumbiaUniversity August Reading Institute / 8/16-20/10 / NY, NY / 749.20
Gary Pankiewicz / NJ Literacy Consortium / 10/28, 12/15/10, 3/11, 5/27/11 / Union, NJ / 1300
BACKGROUND INFORMATION
New Jersey travel regulations (NJAC 6A:23B), Board Policy 8880 – Reimbursement of Travel Related Expenses, and newly enacted legislation [18A:11-12] require prior approval by the Superintendent and by a majority of the full membership of the Board of Education for reimbursement of travel and related expenses of an employee.
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642G
FOR ACTION
SUBJECT:APPROVE CONTRACT FOR GRADE 2 READING INSTRUCTION
PROFESSIONAL SERVICESWITH NEW DIRECTIONS FOR
EXCELLENCE FOR THE 2010-2011 SCHOOL YEAR
BE IT RESOLVED THAT the Board of Education approves a contract with New Directions for Excellence of Glen Rock, New Jersey to provide professional services related to grade 2 reading instruction consisting of nine Readers Workshops during the 2010-2011 school year at a rate $1,300 per workshop for a total of $11,700.
BE IT FURTHER RESOLVED THAT the Board President, Superintendent and Board Secretary are authorized to execute and deliver any necessary contracts and reports on behalf of the Board.
BACKGROUND INFORMATION
New Directions for Excellence will provide a consultant to facilitate nine in-district professional development workshops and provide Readers Workshops for Grade 2 (dates to be determined).
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642H
FOR ACTION
SUBJECT:APPROVE CONTRACT FOR GRADES 3-5 READING INSTRUCTION
PROFESSIONAL SERVICES WITH NEW DIRECTIONS FOR EXCELLENCE FOR THE 2010-2011 SCHOOL YEAR
BE IT RESOLVED THAT the Board of Education approves a contract with New Directions for Excellence of Glen Rock, New Jersey to provide Grades 3-5 professional services related to reading instruction consisting of nine Readers Workshops during the 2010-2011 school year at a rate of $1,300 per workshop for a total of $11,700.
BE IT FURTHER RESOLVED THAT the Board President, Superintendent and Board Secretary are authorized to execute and deliver any necessary contracts and reports on behalf of the Board.
BACKGROUND INFORMATION
New Directions for Excellence will provide a consultant to facilitate nine in-district professional development workshops and provide Readers Workshops for Grades 3-5 (dates to be determined).
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642I
FOR ACTION
SUBJECT:APPROVE CONTRACT FOR WRITING INSTRUCTION
PROFESSIONAL SERVICESFOR TEACHERS OF GRADES K-1 WITH STAFF DEVELOPMENT WORKSHOPS, INC.FOR THE
2010-2011 SCHOOL YEAR
BE IT RESOLVED THAT the Board of Education approves a contract with Staff Development Workshops, Inc. of Lakewood, New Jersey to provide professional services related to writing instruction for teachers of Grades K-1 consisting of eight Writers Workshops during the 2010-2011 school year at a rate of $1,300 per workshop for a total of $10,400.
BE IT FURTHER RESOLVED THAT the Board President, Superintendent and Board Secretary are authorized to execute and deliver any necessary contracts and reports on behalf of the Board.
BACKGROUND INFORMATION
Staff Development Workshops, Inc. will provide a consultant to facilitateeight days of in-district professional development workshops at $1,300 per day, related to writing including phonics and phonemic awareness for teachers of grades K-1 (dates to be determined).
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642J
FOR ACTION
SUBJECT:APPROVE CONTRACT FOR WRITING INSTRUCTION PROFESSIONAL SERVICESFOR TEACHERS OF GRADES K-2 WITH STAFF DEVELOPMENT WORKSHOPS, INC. FOR THE
2010-2011 SCHOOL YEAR
BE IT RESOLVED THAT the Board of Education approves a contract with Staff Development Workshops, Inc. of Lakewood, New Jersey to provide professional services related to writing instruction for teachers of Grades K-2 consisting of six Writers Workshops during the 2010-2011 school year at a rate of $1,700 per workshop for a total of $10,200.
BE IT FURTHER RESOLVED THAT the Board President, Superintendent and Board Secretary are authorized to execute and deliver any necessary contracts and reports on behalf of the Board.
BACKGROUND INFORMATION
Staff Development Workshops, Inc. will provide a consultant to facilitate six days of in-district professional development workshops at $1,700 per day, related to writing including for teachers of grades K-2 (dates to be determined).
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642K
FOR ACTION
SUBJECT:APPROVE CONTRACT FOR WRITING INSTRUCTION
PROFESSIONAL SERVICESFOR TEACHERS OF GRADES K-5 WITH STAFF DEVELOPMENT WORKSHOPS, INC. FOR THE
2010-2011 SCHOOL YEAR
BE IT RESOLVED THAT the Board of Education approves a contract with Staff Development Workshops, Inc. of Lakewood, New Jersey to provide professional services related to writing instruction for teachers of Grades K-5 consisting of one Launching Writer's Workshop and six follow-up workshops during the 2010-2011 school year at a rate of $1,700 per workshop for a total of $11,900.
BE IT FURTHER RESOLVED THAT the Board President, Superintendent and Board Secretary are authorized to execute and deliver any necessary contracts and reports on behalf of the Board.
BACKGROUND INFORMATION
Staff Development Workshops, Inc. will provide a consultant to facilitate Launching Writer’s Workshop for teachers of grades K-5 in September 2010, and six follow up training days with teachers of Grades 3-5 (dates to be determined).
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642L
FOR ACTION
SUBJECT:APPROVE CONTRACT FOR WRITING INSTRUCTION
PROFESSIONAL SERVICES WITH SCHILLINGER EDUCATIONAL
CONSULTANTS FOR THE 2010-11 SCHOOL YEAR
BE IT RESOLVED THAT the Board of Education approves a contract with Schillinger Educational Consultants of Accord, New York, to provide ten days of professional services related to reading and writing instruction at a rate of $1,700 per workshop for a total of $17,000 for the 2010-11 school year.
BE IT FURTHER RESOLVED THAT the Board President, Superintendent and Board Secretary are authorized to execute and deliver any necessary contracts and reports on behalf of the Board.
BACKGROUND INFORMATION
Services will include ten days of professional development consultation including Literature Circles, Grade Level Team Meetings, Reading and Writing Workshops, Strategies for Working with Reluctant Readers, HSPA Expository Task, Inter-rater Reliability and Curriculum Revision Review (dates to be determined).
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642M
FOR ACTION
SUBJECT:APPROVE CONTRACT FOR STAFF DEVELOPMENT PROFESSIONAL SERVICES WITHLEARNING PLUS FOR THE 2010-11 SCHOOL YEAR
BE IT RESOLVED THAT the Board of Education approves a contract with Learning Plus of Toms River, New Jersey to provide twenty-five staff development workshops related to collaborative teaching/in-class support and differentiated instruction at a rate of $1,500 per day for twenty-five workshops for a total of $37,500 for the 2010-11 school year.
BE IT FURTHER RESOLVED THAT the Board President, Superintendent and Board Secretary are authorized to execute and deliver any necessary contracts and reports on behalf of the Board.
BACKGROUND INFORMATION
Services will include twenty-five full days of in-district staff development on September 3, 17, 29; October 5, 6, 25, 28; November 3, 17, 18, 19; December 6, 10, 2010;February 8, 11; March 8, 9, 15, 16; April 5, 27, 28, May 3, 10, 11, 2011.
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642N
FOR ACTION
SUBJECT:APPROVE CONTRACT FOR PROFESSIONAL SERVICES WITH MCKAY CONSULTING, LLC FOR THE 2010-11 SCHOOL YEAR
BE IT RESOLVED THAT the Board of Education approves a contract with McKay Consulting, LLC of North Lawrence, Ohio, to provide professional services related to the Danielson Framework for Teaching at a rate not to exceed $20,000 during the 2010-11 school year.
BE IT FURTHER RESOLVED THAT the Board President, Superintendent and Board Secretary are authorized to execute and deliver any necessary contracts and reports on behalf of the Board.
BACKGROUND INFORMATION
The district is using the Danielson Framework for Teaching as a basis for evaluating teachers. McKay Consulting assists school districts and state service agencies around the country in using The Framework for Teaching as a foundation for the development of teacher evaluation systems, professional growth plans and models for teacher collaboration.
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642O
FOR ACTION
SUBJECT:APPROVE AGREEMENT FOR 2010-11COORDINATED TRANSPORTATION SERVICES WITH THEEDUCATIONAL
SERVICES COMMISSION OF MORRISCOUNTY
BE IT RESOLVED THAT the Board of Education approves an agreement with the Educational Services Commission of Morris County to provide coordinated transportation services for public, private, special education, and vocational-technical students during the period of July 1, 2010 through June 30, 2011 for an administrative
fee of five percent (5%) of the actual cost paid for transportation.
BACKGROUND INFORMATION
The Educational Services Commission of Morris County was formed to achieve maximum cost effectiveness for transportation by coordinating services.
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642P
FOR ACTION
SUBJECT:AWARD CONTRACT FOR ANNUAL TREATMENT OF UNDERHILL BASEBALL FIELD FOR THE 2010-11 SCHOOL YEAR
BE IT RESOLVED THAT the Board of Education awardscontract for Annual Treatment of Underhill Baseball Field for the 2010-11 school yearto Natural Green Lawn Care, of Bridgewater,New Jersey, for the lowest responsible bid of $7,300.
BACKGROUND INFORMATION
Solicitation for bids was issued on May13, to be returned on May 25, 2010. Bid packets were requested by three companies and returned by two.
Natural Green Lawn Care$ 7,300
Pat Scanlan Landscaping$10,670
The bids were reviewed by the Supervisor of Buildings & Grounds.
These services have been budgeted for the 2010-11 school year.
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642Q
FOR ACTION
SUBJECT:AWARD CONTRACT FOR MONTHLY ELEVATOR MAINTENANCE FOR THE 2010-11 SCHOOL YEAR
BE IT RESOLVED THAT the Board of Education awards contract for Monthly Elevator
Maintenance for the 2010-11 school year to Slade Elevator, of Mountainside, New
Jersey, for the lowest responsible bid of $1,199 per month for a total of $14,388.
BACKGROUND INFORMATION
Solicitation for bids was issued on May13, to be returned on May 25, 2010. Bid packets were requested by eight companies and returned by two.
Slade Elevator$1,199/month
Clifton Elevator$1,320/month
The bids were reviewed by the Supervisor of Buildings & Grounds.
These services have been budgeted for the 2010-11 school year.
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642R
FOR ACTION
SUBJECT: REJECT ALL BIDS FOR PHOTOGRAPHY SUPPLIES
BE IT RESOLVED THAT the Board of Education rejects bid for photography supplies for the 2010-11 school year because the bid exceeds the cost estimate for these goods and services.
BACKGROUND INFORMATION
Bid packets were requested by five companies and returned by Freestyle Photographic Supplies for the amount of $1,514.75, which exceeds the cost estimate.
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642S
FOR ACTION
SUBJECT: AWARD CONTRACTS FOR ART SUPPLIES FOR THE 2010-11
SCHOOL YEAR
BE IT RESOLVED THAT the Board of Education awardscontracts for art supplies for the 2010-11 school year for the items on the attached list.
(one reference copy of list available on table at meeting)
BACKGROUND INFORMATION
Solicitation for bids was issued on April 15to be returned on April 29, 2010. Bid packages were requested by nine companies and returned by four companies.
The bids have been reviewed by the Supervisor of Fine Arts.
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642T
FOR ACTION
SUBJECT:AWARD CONTRACTS FOR ATHLETIC TRAINING SUPPLIES
FOR CHS FOR 2010-11 SCHOOL YEAR
BE IT RESOLVED THAT the Board of Education awards a contract for the purchase of athletic training supplies for ColumbiaHigh School for the 2010-11 school year for the items on the attached list.
(one reference copy of list available on table at meeting)
BACKGROUND INFORMATION
Solicitation for bids was issued on May 6, 2010 to be returned by May 20, 2010. Bid packages were requested by six and returned by four companies.
The bids have been reviewed by the Athletic Trainer.
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642U
FOR ACTION
SUBJECT: AWARD CONTRACT FOR K-5 SCIENCE SUPPLIES FOR THE
2010-11 SCHOOL YEAR
BE IT RESOLVED THAT the Board of Education awardsa contract for K-5 science supplies for the 2010-11 school year to Delta Education for the items on the attached list.
(one reference copy of list available on table at meeting)
BACKGROUND INFORMATION
Solicitation for bids was issued on April 29 to be returned on May 11, 2010. Bid packages were requested by two companies and returned by Delta Education.
The bid has been reviewed by the Supervisor of Science K-5.
SCHOOL DISTRICT OF SOUTH ORANGE AND MAPLEWOOD, NEW JERSEY
PUBLIC BOARD MEETING
June 14, 2010
RESOLUTION 2642V
FOR ACTION
SUBJECT:AWARD CONTRACT FOR VEHICLE MAINTENANCE SERVICES FOR THE 2010-2011 SCHOOL YEAR
BE IT RESOLVED THAT the Board of Education awards the contract for vehicle maintenance services for the 2010-2011school year with Astone Fleet Services of Roselle Park, New Jersey, for the lowest responsible bid of $79.00 per hour, plus the
cost of parts and materials as required in the bid specifications.
BACKGROUND INFORMATION
Solicitation for bids was issued on May 6 to be returned on May 19, 2010. Bid packages were requested by six companies and returned by three.
On-Site Fleet Services, Inc.$74.95*
Astone Fleet Service$79.00
Frank’s Truck Center, Inc.$98.00