PROCUREMENT PLAN

I.General

  1. Project information:

Country: Rwanda

Borrower: Republic of Rwanda

Project Name: Transport Sector development Project

Loan/Credit No(s). GRANT No H331-RW, Credit No

Project Implementing Agency (PIA): Ministry of Infrastructure/Road Transport Development Agency

Donor/Financier (s):

International Development Agency (IDA): US$22, 000, 000

Africa Catalytic Growth Fund (ACGF): US$38, 000, 000

Government of Rwanda: US$20,000,000

Date of signature of credit/grant agreement: 10/05/2007

Date of effectiveness: 12/28/2007

Date of initial closure: 06/30/2012

Date of proposed revised closure: 03/31/2014

  1. Bank’s approvalDate of the Procurement Plan: Original: June 2007; Revision 1: June 1, 2009
  2. Date of General Procurement Notice: July 12, 2008.
  3. Period covered by this procurement plan: January 2011- March 2014

II.Goods, Works, and Non-Consulting Services

  1. Prior Review Thresholds: Procurement decisions subject to Prior Review by the Bank as stated in Appendix 1 to the Guidelines for Procurement: Thresholds for applicable procurement methods (not limited to the list below) will be determined by the Procurement Specialist /Procurement Accredited Staff based on the assessment of the implementing agency’s capacity.

No / Procurement Method
(Goods and Works) / Threshold
in US Dollars / Prior Review Threshold in US Dollars / Comments
1 / ICB(Goods) / ≥500,000 per contract / ≥500,000 per contract
2 / LIB (Goods) / No specific ceiling / ≥500,000 / .
3 / NCB (Goods) / ≥25,000 < 500,000 / Contracts subject to Prior review in this category may be identified by the World Bank on a case by case basis
4 / Shopping (Goods) / < 25,000 per contract / N/A
5 / ICB (Works) / ≥5 000,000 per contract / ≥5 000,000 per contract
6 / NCB (Works) / 5 000,000 per contract / Contracts subject to Prior review in this category may be identified by the World Bank on a case by case basis
7 / Shopping (Works) / < 25,000 per contract / N/A
8 / ICB (Non-Consultant Services) / ≥ 500,000 per contract / ≥500,000 per contract
  1. Pre-qualification: Not Applicable
  1. Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines): Not Applicable
  1. Reference to Project Procurement Manual: A project Operational Manual was prepared prior to grant effectiveness.
  1. Any Other Special Procurement Arrangements : NA
  1. Procurement Packages with Methods and Time Schedule

1 / 2 / 3 / 4 / 5 / 6 / 7
Ref.
No. / Contract Description / Procurement Method / Prequalification
(yes/no) / Domestic Preference
(yes/no) / Review by Bank / Expected Bid-Opening
1. / Paved road periodic and routine maintenance works(pluri-annual contracts, including LCAs-under IDA Grant - to be completed before June 2013) / NCB / No / No / Post / June 2011, / Multiple contracts.
Community to be engaged from closer vicinity of the specific roads to be maintained. LCAs could be directly contracted.
2. / Paved road maintenance works(pluri-annual contracts- under RMF/GoR) / NCB / No / No / NA / June 2011, / Multiple contracts
3 / Paved road routine maintenance works Local Community Associations (LCAs) (pluri-annual contracts-under RMF/GoR Grant - to be completed before June 2013) / Direct Contracting / No / No / NA / June 2011 / Community to be engaged from closer vicinity of the specific roads to be maintained.
4. / IT Equipment and Software for databases and Management Information System, / NCB / No / No / Post / June 2011

III. Selection of Consultants

  1. Prior Review Threshold: Selection decisions subject to Prior Review by Bank as stated in Appendix 1 to the Guidelines Selection and Employment of Consultants:

Selection Method
(Consultants) / Threshold / Prior Review Threshold
And other criteria / Comments
Quality and Cost Based Selection (QCBS) / Selection method and threshold are based on contract nature see para 2.1 Guidelines / ≥ $ 200 000
per contract
Quality Based Selection (QBS) / Selection method and threshold are based on contract nature see para 3.2 Guidelines / ≥ $ 200 000
per contract
Least Cost Selection (LCS) / Selection method and threshold are based on contract nature see para 3.6 Guidelines / ≥ $ 200 000
per contract
Selection Based on the Consultants Qualification (CQS) / Selection method and threshold are based on contract nature see para 3.7 Guidelines / ≥ $ 200 000
per contract
Single Source (SSS) (Firms) / Selection method and threshold are based on contract nature see para 3.8-3.11 Guidelines Selection of Consultants. / All Contracts
Individual Consultant (IC) / See section V Guidelines selection and Employment of Consultants / ≥ $ 100 000 per contract ,
All TORs

2.Short list comprising entirely of national consultants: Short lists of consultants for services, estimated to cost less than US$100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines.

3.Any Other Special Selection Arrangements: NA

4. Consultancy Assignments with Selection Methods and Time Schedule

1 / 2 / 3 / 4 / 5 / 6
Réf. No. / Description of Assignment / Selection Method / Review by Bank (Prior/Post) / Expected Proposal Submission Date / Comment
1 / Maintenance Works
Supervision (pluriannualcontract- under IDA grant) / QCBS / Prior / May 2011 / Supervision of periodic and routine maintenance works
Community routine maintenance supervision,
To be completed before June 2013
2 / Maintenance Works
Supervision (pluriannual contracts- under RMF/GoR) / QCBS / NA / May 2011 / Multiple contracts:
Supervision of periodic and routine maintenance works
Community routine maintenance supervision,
3 / Transport sector HIV preventing strategy and action plan / individual consultant / Post / March 2011
4 / Technical assist, Transport database, M&E system, transport costs / QCBS / Prior / May 2011
5 / Design and Implementation of transport Safety Action Plan (SSATP), Identification study and Implementation / QCBS / Prior / April 2011
6 / Technical Audit for road agency, road Maintenance fund, Unit of Planning Policy and capacity Building / QCS / Post / May 2011 / There are 2 technical audit planned, one in 2011 and the other in 2012
7 / Financial Audit 2010 / LCS / Post / 05/03/2011 / There are 3 financial audits planned, one in 2010 and the second in 2011 and the last in 2012.
8 / Preparation of Roads and Bridges Design and Specification Manuals and Customization and Introduction of Road Management Tools (RED, HDM, RONET) / QCBS / Prior / May 2011
9 / Development of Human Resources Plan Study for RTDA and TA for implementation support / QCBS / Prior / April 2011
10 / Study for Updating Road Fund Allocation Formulae and Sensitization of Stakeholders / CQS / Post / June 2011
11 / TA to MININFRA in support of program development and strategic studies (Job Harmonization - Ratio of salary others to be determined) / CQS / Post / June 2011
12 / Project Management Services / IC / Prior if above $100,000 / Continuous contracts / Several short-term TA ICs
13 / Design and preparation of bidding document, feasibility and ESIA for feeder roads (design about 100 km & separate feasibility & ESIA-separate contracts) / CQS / Post / July 2011 / Two contracts