BOARD MEETING MINUTES
Volunteer Administrators’ Network of Central Ohio
Tuesday, September 9, 2014
11:30 a.m. to 12:30 p.m.
Wexner Heritage Village
Board members present at meeting:
President: Monica Mayer- Zusman Hospice and Wexner Heritage Village
Vice President: Saundra McBrearty-Preservation Parks of Delaware County
Membership Co-Chair: Judith Waite Allee
Web Coordinator: Michell Domke - The Ohio State University
Not present:
Past President: Sue Wolford- Columbus Metropolitan Library
Treasurer: Anthony Sutch- Nationwide Insurance
Professional Development Co-Chair: Megan Cochran -Delaware Library, Morgen Wade-Homeport
Public Relations: Melanie Murphy-United Way of Central Ohio
Membership Co-Chair: Stacey Kyser-National Church Residences
Secretary: Becky Niles-ADD – Association for the Developmentally Disabled
Meeting called to order at 11:35
Saundra McBreartyfilled in for the Secretary to take meeting minutes.
Old Business
Al!ve membership- Michell created a list of pros and cons for renewing our Al!ve membership. Due to low board meeting attendance, Monica Mayer made a motion and Michele Domke seconded the motion to vote electronically on whether or not to renew our AL!VE membership. Monica will send out the vote (including the handout) within the week and Becky will track the results.
Job Descriptions- Reviewed/finalized VAN board job descriptions.Monica also passed out a draft version of a timeline to guide the board through the important dates/deadlines to meet during the year. Monica asked that board members review the timeline and share any feedback before the next board meeting. Monica will get the final copy of the position descriptions on the website and to Past President, Sue Wolford, by the end of this month so Sue can start actively recruiting new board members for next year starting in Oct.
2015 Board positions to fill include:
Web Coordinator, one Membership Co-chair, Vice President, Secretary, and one Professional Development Co-chair.
Discussed adding to “membership responsibilities”the task of downloading VAN member emails from the web directory every two months and up load the list to mail chimp to keep it current. This ensures that all current members receive the VANtage newsletter.
Committee Reports
- Treasurer Report
August was our best month this year for membership revenue. We had $570 in membership dues come in from the website and another $240 via check. That brings membership dues up to $2,658 for the year. However, we are still over $1,200 short of our budget of $3,870.
Nothing notable on the expense side, just a few small bills were paid. Bank balances increased commensurately to $22,288.82.
Next month, Anthony will talk about investment strategies for VAN.
- Vice President
Promoting VAN Awards on Facebook and will keep track of nominations. Nominations due October 15.
Will begin planning the Board Retreat in December. Monica encouraged Saundra to set a date soon and send an email to the board to save the date!
Will promote acquiring silent auction items at the Board Retreat and in January.
- Membership Report
We have 31 members in the web site directory. The number of paid members will be reported next meeting.
- Professional Development Report
September meeting is Using Technology to Manage Volunteer Programsand will take place at Delaware County Orange Branch Library, 7171 Gooding BlvdDelaware, Ohio43015. Presenter will be Eli Cochran.
October is the statewide annual Conference on Volunteerism. Monica is presenting about DOVIAs. There will be NO Oct VAN member meeting.
November is the Prosecutor.
December is the Holiday Party-planning in process.
- Public Relationsand Web Coordinator Report
Discussed having the Web Coordinator cross-train withthe Public Relations Chair (to help cover the responsibilities of sending out the newsletter, etc).
New Business:
Volunteer Spot, Sign Up Genius, and Doodle are free volunteer management on-line applications to explore and promote to the membership.
Meeting adjourned at 12:25 p.m.
Respectfully submitted by,
Saundra McBrearty