240 Coliseum Drive, Macon, GA 31217 478-621-5300 Hotel Direct
478-621-5800 Hotel Fax
478-803-1628 Electrical/Compressed Air/Etc. Questions
Dear Exhibitor:
We are pleased to learn that your organization will be participating in the Georgia Society of Association Executives Annual Meeting that will take place at the Macon Marriott City Center Hotel and Macon Centreplex, May 31, 2017 – June 2, 2017.
Reminders from GSAE:
· Tabletops and popup banners only, please do not bring a full booth
· Expected Attendance: 100+ execs
· Bingo prizes to drive connections
· You may also bring prizes for your own drawings
· We’ll be sending a separate email to potential table hosts/lunch discussion leaders
Please send all electrical, compressed air or other requests directly to the Macon Marriott City Center on the attached form. No forms will be processed without full payment. Should you require a hard wire or special needs, there will be a fee for those services.
Audio Visual needs may be purchased through Dobil Laboratories, Inc. by calling Frank Denson, Director of Audio Visual & Production at (478) 254-0436. You may also email your request to him at . Please note that you are an Exhibitor with the GSAE Annual Meeting
Each 8' exhibit table will be equipped with:
6' draped table
2 chairs
1 trashcan
If you have materials that need to be shipped to the Annual Meeting, please follow the instructions below.
· All advance shipments should be sent to the Macon Marriott starting Monday, May 22, 2017
· Arrive no later than Friday, May 26, 2017
· All boxes must be labeled with the GSAE Annual Meeting, attn: Cortnie Derrick, your company name and exhibit time
· Shipping address: 240 Coliseum Dr, Macon, GA 31217
Exhibitor Installation:
· Main Event Sponsors: Your exhibit/high boy tables will be in the Rotunda; installation will begin Wednesday at noon; dismantle Friday between 12-4pm
· Thursday breakfast & break exhibitors: Set by 7:30am in Ballroom DE; strike between 10:30-11:40am
· Thursday lunch & break exhibitors: Set by 11:45am in Ballroom DE; strike between 1:30-4:30pm
· Friday breakfast & break exhibitors: Set by 7:30am in Ballroom DE; strike between 10:30am -12:30pm
We look forward to seeing you in Macon,
Macon Marriott City Center Events Team & GSAE staff
MACON CENTREPLEX EXHIBITOR ORDER FORM
ELECTRICAL SERVICE/ COMPRESSEDAIR /WATER
Phone 478-803-1675 (Engineering) Fax 478-803-1648 (Accounting)
EVENT NAME EVENT DATE BOOTH#/LOCATION
COMPANY NAME ON-SITE CONTACT ADDRESS
CITY STATE _ _
ZIP _ __
PHONE NUMBER
------FAX
A separate outlet must be ordered for equipment. Please indicate the number of outlets needed:
Advance
QUANTITY Rate
Standard
RATE TOTAL
120 volts or 10 amp (1-Outlet) / $70.00 / $140.00120 volts or 15 amp (1-Outlet) / $80.00 / $160.00
120 volts or 20 amp (1-Outlet) / $90.00 / $180.00
/ 3 Phase or Specialty Hook-up - Contact Building Engineer for Price
COMPRESSED AIR per line / $100.00 / None onsight
$100.00 /
Water (hose not included) / $50.00 / $75.00
Wireless Internet / $25.00
$
,. Extension cords are NOT supplied with electrical connections. The house electrician will supply the number of outlets indicated on this order form to your booth/location.
,. Wall outlets and column outlets are not a part of booth space. A separate outlet must be ordered for each piece of equipment to be connected.
,. THE USE OF 2 AND 3 PLUG ATTACHMENTS IS PROHIBITED. All materials provided to connect power hookups remains the property of the Macon Centreplex. Any materials removed from the premises will be charged to the company listed above.
,. Rates quoted for electrical connections covers only the bringing of service to the booth/location in the most convenient manner and the connection to the equipment providing equipment has proper conforming plugs or caps. Each motor of 1 hp or over must be coordinated with Engineer.
ALL ELECTRICAL CONNECTIONS CAN BE PAID FOR IN ADVANCE BY THE FOLLOWING:
Make checks payable to:
Macon Marriott City Center Hotel, 240 Coliseum Drive, Macon, GA 31217
Type: 0 AMERICAN EXPRESS O VISA 0 MASTERCARD Exp. Date______3 Digit Code on Back: _
Card# ______
Cardholders Name ______Signature ______
Revised 11/3/2015- Effective January 1, 2016