CARLBY PARISH COUNCIL
Chairman, Mr D. Nelson,
Vice Chairman, Mr J Bavister, Councillors Mr I Dair,
Mr Mr R Easton, Mrs I Robson.
Clerk: Elaine Allwood, 14 The Avenue, Carlby PE9 4NA
Telephone: 07751623447 Email:
Minutes of Parish Council Meeting held on Tuesday, 21st July, 2015
Councillors Present: Mr. D. Nelson, Mr. J. Bavister, Mr. I. Dair, Mr. R. Easton
Clerk: Miss E. Allwood
County Councillor Martin Trollope-Bellew
No members of the public were present
Open Forum
There was no Open Forum as there were no members of the public in attendance.
The Council Meeting commenced at 7.30pm.
D. Nelson took the Chair.
1. Apologies
Apologies were received from Councillor Robson. Councillor Wilkins had informed the Clerk that he would be late for the meeting due to another engagement. It was agreed that agenda item 7(EFI Planning Application) would be deferred until Councillor Wilkins was in attendance.
2. Minutes
The minutes of the meeting of the Annual Meeting of Carlby Parish Council held on 20th May, 2015 and the Extraordinary Meeting on 19th June were considered and approved by the Council, proposed by Councillor Bavister and seconded by Councillor Dair and unanimously resolved.
The Chairman reported that
- SKDC had started to send the Clerk monthly Electoral Role updates. Councillor Wilkins would be thanked for his help in facilitating this. The Clerk had a supply of the Welcome leaflet that had been produced by the Parish Council and would deliver these to new householders as required.
- BT had written a piece for the Village News concerning the provision of superfast broadband for the village.
- The Clerk had received a request from the Chairman of the Playing Fields Committee for the Council to provide a letter of support for the grant applications for play equipment that they are submitting. Councillor Dair agreed to draft a letter for Councillor Nelson’s approval. The Clerk was asked to contact the Chairman of the Playing Fields Committee to arrange a meeting to discuss their grant applications to explore the financial benefit of them being submitted in the name of the Parish Council.
3. Declarations of Disclosable Pecuniary Interests – Localism Act 2011
Councillor Easton declared an interest in agenda item 7 – EFI Planning Application.
4. Report from the Clerk on LIVES
The Clerk reported that as a result of Councillors Bavister and Easton raising concerns about help for medical emergencies in the village – Councillor Wilkins had suggested that contact be made with LIVES – Lincolnshire Integrated Voluntary Emergency Service. As a result of this contact, the organisation produced posters asking for volunteers for Carlby, Ryhall and Essendine . Clerk had also placed the poster inVillage News. As a result of this Council initiative, the village now has a newly-qualified LIVES responder who will primarily operate in a 3 mile radius of the village – but may be called out wider if the need arose. The Clerk was asked to write a piece for Village News. Councillor Wilkins would be thanked for suggesting this initiative.
At a previous meeting it had been proposed that a sub-committee be formed to look at the producing a leaflet giving advice to villagers concerning crime prevention and the need to have emergency contact numbers available should the need arise. It was agreed that the sub-committee would comprise Councillors Bavister, Easton and Dair. It was proposed that the cost of the production of such a leaflet would be applied for via the Community and Volunteer Fund that was being administered by the Police & Crime Commissioner for Lincolnshire.
Councillor Dair reminded the meeting that the booklet was one of the targets approved at the Annual Meeting and it was agreed that these should be prioritised as follows:
- Assessment of the Speedwatch initiative.
- Application under the Community Volunteer Fund – as mentioned above.
- Application under the Local Council Award Scheme.
- Review of communication methods under the Model Publication Scheme.
Each of these targets would be allocated to Parish Council meetings throughout the year.
5. Report from the Chairman on the 2015 Audit
The Chairman advised that the Council had received one comment from Grant Thornton, external auditors, on the 2015 Audit that the word ‘restated’ should have been noted next to the 2014 Annual Return comparative figures. The Clerk was asked to complete the Notice of Conclusion of Audit and to place it on the Village Noticeboard.
The Chairman completed the Grant Thornton Satisfaction Survey and the Clerk was asked to return this to the auditors. He also reported that an audit fee of £120 (including VAT) had been levied on the Council this year as its expenditure had been £11,082 which comes into the £10,001-£25,000 band. The Council can claim back the VAT of £20.
6. Report from County Councillor Martin Trollope-Bellew
Councillor Trollope-Bellew reported that
- East Midlands Ambulance Service had hit its call out time target partly due to its link with the Fire& Rescue Service in our area. This pilot scheme had been so successful that it had been put in for an award and was due to be extended to other areas.
- The BT superfast broadband initiative in the area was going ahead and should be completed by March 2016.
- Boundary Commission review – consultation had now closed and was due to report in November 2015 with a view to coming into effect in 2017.
7. Village Assets
There was no report on Village Assets as Councillor Robson was on holiday.
8. Financial Report to 7th July, 2015
The Finance Report dated 7th July, 2015 was circulated to Councillors. The Clerk reported that the bank account stood at £4,473.03, which agreed with the cash book.
A resolution to approve the BACS/Cheques payment was proposed by Councillor Easton, seconded by Councillor Dair and unanimously resolved.
The Chairman confirmed that he had authorised the Clerk to enrol for the closing day of the SLCC Conference to be held in Leicester in October at a subsidised cost of £10 plus VAT. This would earn the Clerk CPD points which would be required for the Local Council Award Scheme.
9. Planning Applications
There were none to be considered.
Councillor Martin Wilkins joined the meeting
10. EFI Planning Application
The Chairman explained that the Council, whilst initially supportive and sympathetic to the EFI planning application, had been very much concerned to find that as the application proceeded that the benefits of allotments for the village could not be legally guaranteed. Councillor Wilkins confirmed that this provision could not be fixed as a condition under the planning regime but that he felt that progress could be made through further discussion. He agreed to chair a meeting of the parties concerning, including the Planning Officer. It was agreed that the Parish Council would attend such a meeting and the Clerk would seek available dates and liaise with Councillor Wilkins over the organisation of the meeting.
The Chairman referred to a letter received from Double & Megsonsolicitors dated 7thJuy, 2015 sent on behalf of Mr. & Mrs. Barker, owners of EFI. The Clerk was asked to reply that the Council had noted its contents.
11. Correspondence
The Council had received a letter from the Pension Regulator dated June 2015 – circulated to Councillors. It was agreed that the Clerk to the Council would be the contact for future communications from this organisation. The resolution was proposed by Councillor Easton, seconded by Councillor Dair and unanimously resolved.
12. Dates of future meetings
The Clerk asked Councillors to note the dates for meetings for the rest of 2015 and 2016 to be noted.
The meeting closed at 8.40pm.
CHAIRMAN DATED
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