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University Housing Services
SUMMER HOUSING ASSISTANT
APPLICATION & SELECTION INFORMATION
Thank you for expressing interest in becoming a Summer Housing Assistant (SHA).
Please be sure to print out a copy of the SHA position description for your records.
Please make sure to review the SHA Job Description to verify you meet all basic requirements.
A. Selection Timeline – Spring 2013 for Summer 2013 positions
Event / Date / Time / NotesApplications Available / Monday, April 8, 2013 / 5:00 PM / Via UHS website
Applications Due / Friday, April 26, 2013 / 5:00 PM / Submit application packet to UHS front desk
Application Review / April 29 - May 3, 2013 / By Residential Life Staff
Decision letters sent to candidates / Monday, May 6, 2013 / 5:00 PM / E-mailed to candidates
Acceptances Due / Wednesday, May 8, 2013 / 5:00 PM / On-Line
B. Application Process
1. Please type requested information in all parts of application. Incomplete or handwritten applications will not be processed and will result in the candidate being disqualified. Submit your completed, printed application packet to the UHS front desk by 5:00PM on Friday, April 26, 2013. Applications received after 5:00 PM will not be considered for the position.
2. Priority consideration will be given to staff members who will be returning to the RA staff next year, that are currently on the RA staff, or that will be a new RA staff member for 2013-2014.
3. Applications will be screened by the Campus Village Building B (CVB), Residential Life Coordinators (RLCs). There will be no interviews of candidates who are currently, have currently been, or will be Resident Advisors for UHS. The CVB RLCs will contact you if an interview will be necessary as part of your application.
4. The CVB RLCs will determine offers based on previous performance and/or interviews.
5. Candidates who do not meet GPA, judicial, or other qualifications will not be considered for the position.
C. Items to submit for completed SHA Application:
This application form (included)
GPA check release form (included)
Confidential Information form (optional) (included)
Resume
References
o You must submit TWO references - ONLY if you’ve never applied for a UHS RA position before.
o If you have applied for a UHS RA position before, but wish to update your references, you may submit a new reference form. All references are due on the application due date.
Please type your responses. Incomplete or handwritten applications will not be processed and candidates will NOT be considered. Please review the preceding cover pages and the SHA Job Description to verify that you meet all requirements. Applications are due Friday, April 26, 2013 by 5:00 PM. Print your completed application, and turn the packet in to the UHS front desk (CVB – 2nd Floor).
PERSONAL DATA (All fields required unless otherwise noted.)
Last Name First Middle Initial Preferred Name
SJSU ID # Birth Date
Current Address (include building name and room number, if on campus) Campus Box (if living on campus) Gender (please check one)
Permanent Address City State Zip
Current Telephone # Cell Phone #
Email Address
Please list any outside commitments/obligations, including academic courses, additional employment, and student involvements that you will have during the summer (please be specific in the item and the amount of time, per week, you will need to commit):
SHORT ANSWER QUESTIONS
In the fields below, please answer the following questions: (Please limit each response to no more than 300 words).
1. What interests you about the SHA position?
2. What do you foresee as challenges that you may face in the SHA position?
If you are currently an RA (or will be one in the Fall), please answer #3. If not, please answer #4.
3. How would you maintain motivation in the position of SHA knowing that it may be a transition, from you being (or becoming) an academic year Resident Advisor?
4. What will you gain from the experience of the SHA position?
Grade Point/STUDENT CONDUCT Release Form
v Type in all the items, print out this page, sign it, and submit it to the UHS front desk on the 2nd floor of CVB with your application.
Please print legibly:
______
(Last Name) (First Name) (Student ID Number)
GRADE POINT RELEASE
I, ______, understand that I must have a semester and cumulative grade point average of 2.5 and maintain a 2.5 in each semester in order to continue in the RA position. So that UHS may confirm the GPA requirement of this position, I authorize UHS to retrieve my grade point average during the selection process and during each semester for the duration of my involvement as a UHS Staff Member.
STUDENT CONDUCT RELEASE
I,______, hereby authorize the Office of Student Conduct and Ethical Development to share my disciplinary information with University Housing Services to confirm that I am in good Judicial Standing.
______
Signature Date
/University Housing Services
CONFIDENTIAL APPLICANT DATA FORM
(Optional)Instructions: Section 1233 of the California Government Code permits San Jose State University to solicit from
applicants and/or employees a VOLUNTARY declaration of sex and racial/ethnic group
membership. This information will assist us in accurately compiling required statistical reports for
Federal and State agencies. This document will be placed in a separate CONFIDENTIAL file in
University Housing Services and no information will be used to discriminate against, or give
preference to, any individual in any personnel transaction.
Applicant Name (optional): / Date:Position Applied For:
African American and African.
Asian/Pacific Islander Asian Indian, Cambodian, Chinese, Filipino, Guamanian/Chamorro, Hawaiian,
Japanese, Korean, Laotian, Samoan, Vietnamese.
Hispanic Cuban, Mexican/American, American/Chicano, Puerto Rican, Other Latin American origin.
Native American/Alaskan Native Original peoples of North America with cultural identification maintained through tribal affiliation or community recognition.
Tribe/Nation: / Aleut Eskimo
White Original peoples of Europe, North Africa, or Middle East, not of Hispanic origin.
European North African Middle Eastern Other:
Other:
Decline to State
Male Female Transgender Other Decline to State
University Housing Services
Summer Housing Assistant
Recommendation Form
To whom it may concern:
This student is applying for a Summer Housing Assistant (SHA) position in the University Housing Services department at San José State University. Under the general supervision of the Associate Director for Residential Life, these student staff members are responsible for serving as an advisor, group leader, and role model to the students or groups residing in their living area and the residential community. They are expected to play a proactive part in the development of each resident as well as in their community and maintain group awareness of their floor/buildings. Much work for this position is administrative and geared specifically to the development of a summer conference and residential community program.
The duties are demanding, requiring dedication, energy, creativity, enthusiasm, reliability, and lots of patience! The ability to be flexible and an exceptional team player are important.
By virtue of your experience with this candidate, please give us your opinion of this student's ability to perform these important responsibilities. Please be as candid as possible with your responses.
If you have any additional questions or comments, please contact me at 408-795-5665. You may visit our website, www.housing.sjsu.edu for a complete position description. Thank you for completing this recommendation form.
Recommendations can be returned one of the following ways:
§ Placed in a sealed envelope and signed over the flap by the person recommending the candidate and;
o Given to the candidate to return
o Mailed through standard mail or campus mail in time to meet the April 26, 2013 – 5pm deadline
o Dropped off at the UHS office in time to meet the April 26, 2013 – 5 pm deadline
§ Recommendations can also be faxed to the fax number listed below
Please feel free to attach a separate sheet of paper if needed. Failure to return recommendation form properly will render application incomplete and candidate disqualified.
Return this form by Friday, April 26, 2013 – 5 PM to:
J.D. Kegley
Residential Life Coordinator- Campus Village B
University Housing Services
San José State University
One Washington Square
San José, CA 95192-0133
408-795-5665
408-795-5678 (fax)
PLEASE NOTE THAT REFERENCES MUST BE COMPLETED BY FACULTY, STAFF and/or FORMER OR CURRENT EMPLOYERS. REFERENCES FROM FAMILY MEMBERS OR FRIENDS WILL NOT BE ACCEPTED. RAS AND UHS STAFF MAY FILL OUT THIS FORM WITH THE EXCEPTION OF RLC’S, ARLC’S AND OTHER RESIDENTIAL LIFE PROFESSIONAL STAFF.
To be completed by applicant
Applicant’s Name: ______Student ID #______
Applicant’s Signature Date
______I formally release my rights to review the contents of this recommendation form.
Should the candidate not complete this section, they consent that they formally release their rights to
review the contents of this recommendation form.
To be completed by reference
Please check how you know the candidate:
Professor/Faculty/Teacher Current Supervisor Former Supervisor Current/Former RA
Given the above relationship, please indicate how well you know this applicant and in what capacity.
Please rate the candidate in the following areas:
Excellent Average Poor No Basis
Ability to work in a group settingCommunication skills
Ability to multi-task
Administrative Skills
Maturity
Judgment and decision making
General Attitude
Sensitivity to Diversity
Programming/Project Management
Ability to manage emotions
Ability to respond to emergency and crisis situations
3. What would you consider to be the applicant’s strengths?
4. In what areas does this applicant exhibit the need for growth?
5. Overall, to what extent would your recommend this individual for this position?
Strongly Recommend Recommend Recommend with Reservation Do Not Recommend
Briefly explain your assessment.
6. Please share any additional comments that might help the committee to evaluate this applicant. (Feel free to attach a separate sheet of paper).
Name of Reference: (Please print legibly) ______Date:
Address: ______
Phone: E-mail Address:
Signature: ______
Return this form by Friday, April 26, 2013 – 5 pm to:
J.D. Kegley
Residential Life Coordinator- Campus Village B
University Housing Services
San José State University
One Washington Square
San José, CA 95192-0133
408-795-5665
408-795-5678 (fax)
Pursuant to Section 99.12(3) of the Family Educational Rights and Privacy Act, this recommendation will be kept completely confidential.
University Housing Services
Summer Housing Assistant
Recommendation Form
To whom it may concern:
This student is applying for a Summer Housing Assistant (SHA) position in the University Housing Services department at San José State University. Under the general supervision of the Associate Director for Residential Life, these student staff members are responsible for serving as an advisor, group leader, and role model to the students or groups residing in their living area and the residential community. They are expected to play a proactive part in the development of each resident as well as in their community and maintain group awareness of their floor/buildings. Much work for this position is administrative and geared specifically to the development of a summer conference and residential community program.
The duties are demanding, requiring dedication, energy, creativity, enthusiasm, reliability, and lots of patience! The ability to be flexible and an exceptional team player are important.
By virtue of your experience with this candidate, please give us your opinion of this student's ability to perform these important responsibilities. Please be as candid as possible with your responses.
If you have any additional questions or comments, please contact me at 408-795-5622. You may visit our website, www.housing.sjsu.edu for a complete position description. Thank you for completing this recommendation form.
Recommendations can be returned one of the following ways:
§ Placed in a sealed envelope and signed over the flap by the person recommending the candidate and;
o Given to the candidate to return
o Mailed through standard mail or campus mail in time to meet the April 26, 2013 – 5pm deadline
o Dropped off at the UHS office in time to meet the April 26, 2013 – 5 pm deadline
§ Recommendations can also be faxed to the fax number listed below
Please feel free to attach a separate sheet of paper if needed. Failure to return recommendation form properly will render application incomplete and candidate disqualified.
Return this form by Friday, April 26, 2013 – 5 PM to:
J.D. Kegley
Residential Life Coordinator- Campus Village B
University Housing Services
San José State University
One Washington Square
San José, CA 95192-0133
408-795-5665
408-795-5678 (fax)
PLEASE NOTE THAT REFERENCES MUST BE COMPLETED BY FACULTY, STAFF and/or FORMER OR CURRENT EMPLOYERS. REFERENCES FROM FAMILY MEMBERS OR FRIENDS WILL NOT BE ACCEPTED. RAS AND UHS STAFF MAY FILL OUT THIS FORM WITH THE EXCEPTION OF RLC’S, ARLC’S AND OTHER RESIDENTIAL LIFE PROFESSIONAL STAFF.
To be completed by applicant
Applicant’s Name: ______Student ID #______
Applicant’s Signature Date
______I formally release my rights to review the contents of this recommendation form.
Should the candidate not complete this section, they consent that they formally release their rights to
review the contents of this recommendation form.
To be completed by reference
Please check how you know the candidate:
Professor/Faculty/Teacher Current Supervisor Former Supervisor Current/Former RA
Given the above relationship, please indicate how well you know this applicant and in what capacity.
Please rate the candidate in the following areas:
Excellent Average Poor No Basis
Ability to work in a group settingCommunication skills
Ability to multi-task
Administrative Skills
Maturity
Judgment and decision making
General Attitude
Sensitivity to Diversity
Programming/Project Management
Ability to manage emotions
Ability to respond to emergency and crisis situations
3. What would you consider to be the applicant’s strengths?
4. In what areas does this applicant exhibit the need for growth?
5. Overall, to what extent would your recommend this individual for this position?
Strongly Recommend Recommend Recommend with Reservation Do Not Recommend