EXHIBIT A – SCOPE OF WORK
Contract Number:Agency Name: / Harder+Company Community Research
Project Name: / Best Start Community Assessment
Project Length: / 12 months
Contract Period: / March 16, 2011 to March 30, 2012
Revision Date:
(Office Use Only)
Report Period:
Submission Date:
Objectives
Include who, what, when, where, how and how much for each objective. / Activities and Subtasks
Indicate the activities and subtasks leading to the fulfillment of the objective. Include benchmarks or milestones in chronological order. Include the appropriate quantity or frequency of the associated activities or subtasks. / Staff Assignment
Indicate staff, consultants or subcontractors responsible for the respective activity or subtask. / Timeline
Indicate start and end period. / Deliverables
Indicate Date Due.
Refine preliminary design and timeline and coordinate team to launch and implement assessment
(For progress report only)
Objective status:
IN-PROCESS
COMPLETE
DELAYED / Preliminary Design & Planning Phase:
- Clarify goals, scope and timeline
- Review key documents, strategic plan, and learning materials
- Assess other F5LA data collection activities & plan for ongoing coordination
- Coordinate team and hold launch meeting
- Provide input on Community Assessment Liaison scope of work and job description, as needed
- Coordinate with other F5LA staff and contractors, as needed
All team members will participate in team launch meeting / March 2011
(Design & Launch)
March 2011 – March 2012
(team coordination) / March 31, 2011:
- Updated detailed timeline for launch & implementation
- Agenda for team launch meeting
Finalize assessment design and various protocols in preparation for community assessment phase. / Finalize Assessment Design & Protocols:
- Review literature as needed on best practices for community assessment and mapping methods
- Develop detailed data collection plan
- In coordination with F5LA staff and contractors, as need, develop data collection protocols, instruments and guides including:
-Community interview protocols
-Visual data guidelines & protocol
-Community forum guidelines, tools, protocol
-Community partnership survey
-Organizational network survey
-Stakeholder interview protocol
- Develop sampling strategy as appropriate
- Revise plan and protocol as needed per feedback and revisions from F5LA
- Translate protocols as needed
Assessment Team Leads & Support: Lagloire, Lee, Reyes, Moreno, Tran, Coker, Awan, Jimenez, Martin, Davis, Nelson, Reyes-Martin / March– April 2011 / April 30, 2011:
- Draft design and Workplan
- Draft Protocols
- Literature review and/or annotated bibliography
- Final design & Workplan
- Data collection Protocols and instruments
Finalize and submit outreach and logistics plan in preparation for community assessment phase. / Finalize Outreach & Logistics Plan:
- Develop outreach and logistics plan for working with Community Partnerships/designated point person from each Partnership, recruitment of participants, outreach, incentives, language needs, child care, etc
- Develop one-page briefs to explain assessment process, methods and timeline to broader community (translated as needed)
- Develop selection criteria and initial contact lists for interviews and organizations (survey)
- Coordinate with F5LA staff and contractors as needed.
- Outreach and Logistics Plan & Site Guidelines
- One-page Brief
- Selection criteria and contact lists
Submit IRB application and obtain approvals in preparation for community assessment phase. / Submit IRB:
- Complete application & submit with protocols and instruments
- Follow-up and respond to questions as needed
- Obtain IRB approval
- Copy of IRB Application
- IRB Approval Letter
Conduct assessments in the 14 Best Start communities to assess community engagement, leadership, infrastructure and investments / Conduct Assessments (Community Engagement & Leadership Components and Infrastructure & Investment Components) according to approved Protocols, Workplan and Outreach and Logistics Plan / Lead Oversight & Coordination: Sonia Taddy-Sandino
Assessment Team:All team members from H+Co, SSG and MIG will be involved in data collection and site-based coordination
Lead for Forums:Carolyn Verheyen (MIG)
Survey & Social Network Analysis Team: Sae Lee, Linda Tran, Veronica Awan, Jose Reyes, Carolyn Verheyen
GIS team: Linda Tran, Michael Matsunaga, Alfonso Martin, Heather Kaplinger / April – July 2011 / May – August, 2011
- Monthly written progress reports and updates to F5LA
Conduct data analysis and prepare draft assessment reports for each of the 14 Best Start Communities and submit for review. / Prepare draft assessment reports
- Develop initial template and outline for community reports & other deliverables (posters/visual data) and obtain feedback from F5LA and key stakeholders
- Conduct preliminary analysis of all data by site and across sites as appropriate
- Prepare initial drafts of reports
- Meet with F5LA to review
- Meet with members of each partnership, as applicable, for review and input
Analysis & Writing:All team members from H+Co, SSG and MIG will conduct analysis for their respective sites and components (coordinated by leadership team)
Product Design Team: Sonia Taddy-Sandino, Eric Watt, MIG Marketing & Communications Dept.
Visual Data Team: Zuzana Bodikova, Crystal Coker, Dulce Jimenez, Alexis Moreno / August – October 2011 / October 30, 2011
- Report template & outline
- Draft community reports (for 14 sites)
- Draft poster or visual data product
Incorporate feedback and finalize the14 Best Start assessment reports. / Prepare final community assessment reports
- Based on feedback, finalize all site reports and deliverables (posters/visual data) for dissemination
- Coordinate printing/reproduction
Final Content: All team members will finalize content.
Quality Assurance: Sonia Taddy-Sandino, Carolyn Verheyen, Eric Wat / September – December2011 / October 31, 2011
- Final community reports
Work with First 5 LA and each Best Start Community to disseminate and discuss the use of the assessment results / Disseminate community assessment data and reports
- Coordinate with each site to present/share assessment reports & dissemination strategy
- Support presentation discuss data as appropriate
- Provide ongoing data and report dissemination support, as needed,
Site dissemination: All site leads (coordinated by leadership team) / September2011 – March 2012 / September 30, 2011
- Final poster or visual data product
- Schedule of meetings with Partnerships
- Notes from meetings with Partnerships
Produce monthly invoices and progress reports. / Produce monthly progress reports
- Generate written monthly progress reports and invoices in accordance will F5LA guidelines
- Participate in regular meetings (2-3 per month) via phone or in person with F5LA to provide updates and discuss challenges and progress
- Monthly progress reports, invoices and meeting notes
Produce aggregate report. / Produce aggregate reports
- Prepare draft aggregate report, including any “big picture” or cross-site data
- Prepare final aggregate report , including final community reports in appendices.
Final Content: All team members will finalize content.
Quality Assurance: Sonia Taddy-Sandino, Carolyn Verheyen, Eric Wat / October 2011 – March 2012 / Feb. 15, 2012
- Draft aggregate report
- Final aggregate report
1