Meeting minutes

March 16, 2015

MEETING MINUTES

Name of Foundation:Hutchings College and Career Academy Local Governance Board

Board Meeting:March 16, 2015

School(s):William S. Hutchings College and Career Academy

Date: / Start / End / Next Meeting: / Next time: / Prepared By:
03-16-15 / 4:00 PM / 5:30 PM / 4-20-15 / 4:00 PM / K. Roberts- Board Secretary
Meeting Location:
HCCA Library
Attended by:
Lynne Weeks
Bill Chambless
Amy Holloway
Buddy McGehee
Helene Hunt
Katie Roberts
Meredith L. Rosser
Aundrea Simmons
Pat Topping
Absent:
C. Busbee / Matchup Promotions
AGCGA
CGTC
RICOH
Helms College
Geico
Department of Labor
Macon Ec. Development
Highlights:

CALL TO ORDER:Pursuant to public notice, the meeting commenced at 4:10 pm with a call to order by Lynne Weeks, roll was taken and quorum was established.

APPROVAL OF MINUTES:Minutes from the last meeting, February 2015, were approved.

  1. Grant update: No new updates.
  1. Training update: Frank will return, breaking training up into smaller, more consumable sessions. Suggested dates for follow-up training needed from Board.
  1. Bylaws update:Scheduled a revision date for Bylaws. May 18 was chosen by the attending members as the Annual Meeting date where Bylaws will be revised.
  1. Annual Meeting: Other agenda items for the May 18 Annual meeting will include electing a new member to replace the exiting Dr. Ekong. Candidates have been discussed and will be reviewed and contacted prior to May.
  1. School update:
  • Leigh Olson shared school climate survey results. HCCA got 4 out of 5, one of the only schools in the district to score high.
  • A student letter was received from a rising senior who expressed her concern of the possible change from school to program.
  1. Board Offerings:

Amy Holloway offered to compose a response letter to HCCA junior who has concerns about graduating from her alma mater.

Lynne Weeks to contact Dean of Mercer University’s Engineering School about Dr. Ekong’s board replacement suggestions. Further research and contact to be headed by Lynne.

  1. Old Business:
  • No old business.
  1. New Business:
  • Tomorrow (March 17) a formal presentation will be made to the School Board for the conversion of HCCA to a program from a school.
  • Strategic goals need to be compiled by August. These should be short term goals.
  1. Open Forum: none
  2. Adjournment:

There being no further business, motion was made by Amy Holloway and seconded by Buddy McGehee to adjourn the William S. Hutchings College and Career Academy Local Governance Board meeting. Motion was passed and meting was adjourned at 5:00 p.m.

The next meeting is scheduled for April 20, 2015 at 4:00 pm at HCCA. An annual meeting follows the April meeting and is scheduled for May 18.

Date:

HCCA Governance Board of Directors1