WEST MARION ELEMENTARY

8175 LORETTO ROAD James B. Mattingly, Principal

LORETTO, KENTUCKY 40037 Sarah Steele, Counselor

Phone: (270)-699-4320

Fax: (270) 699-4323

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SpecialCalled Meeting

5:00 pm

Marcy 14, 2013

Library

The West Marion Elementary School Council met at 5:30 with the following members present on

(1) Benji Mattingly (2) Stacy Mattingly-absent(3) Tammy Edlin

(4) April Montgomery-absent(5) Joanie Bradshaw (6) Joanna Mudd

  1. Call to OrderThe MCBOE memberscalled the meeting to order at 5:00pm.
  2. Consent ItemsTammy Edlin made a motion to approve the agenda and minutes and it was seconded by

Joanie Bradshaw. There was a consensus among all present.

  1. Principals ReportBenji Mattingly reported the following to the council:
  • Valentine’s Dance proceeds (Red Cross/Relay for Life)

($1500 donated to American Red Cross and $500 donated to Kosair for Children Hospital)

  • SBDM parent/teacher elections

Parent dates: March 28th election/voting (March 26th nominations due to office not later than 3:30pm

Teacher dates: May 7th@ 3:00 in library

  • End of 9 weeks (conferences)- End of 9 weeks March 13th and P/T conferences March 28th
  • Preschool screening @ WMES (March 8th)
  • K screening in coming K (April 23rd-25th) K Brigance- (April 15th-19th)
  • 4-H speeches- March 27th
  • BETA convention- Logan Votaw advance to Regional Competition-CONGRATS!!
  • Read Across America Week activities- BIG SUCCESS
  • Scholarships- Both US Bank and Angel Demell have committed to matching our two scholarships for WMES. (WMES will be giving two $1000 scholarships to former students.)
  • TELL Survey- (Teachers fill out the survey starting March 4th-29th)
  • KPREP Testing window- May 13th-17th
  • PTSO minutes
  1. 2013-2014 SBDM Allocation and Budget- The council reviewed the allocation that was provided to them by the

MCBOE for the next school year. (This is primarily based on the enrollment of students for the 2013-2014 school year divided by 24.) (24/1 ratio) Benji Mattingly shared with the council the different areas/categories/funds/budget for the next school year. He also reminded the council that some of this could change depending on the overall enrollment numbers increasing or decreasing before the start of the next school year. Tammy Edlin made a motion to approve the SBDM Allocation and Budget for the 2013-2014 school year. Joanie Bradshaw seconded the motion and here was a consensus among all present.

  1. Writing Policy- Benji Mattingly explained to the council that he hadn’t received all of the changes yet for the

different grade levels and would add this item to the next meeting agenda.

  1. Weather precautions (Safety Committee)- The council reviewed the recommendations from the Safety Committee

and felt that making some simple changes that the recommended guidelines would be appropriate for adding to the Wellness Policy.

Guidelines for outside play @ WMES

Temperature Ranges:

Below 32 degrees-no outside play

32-39 degrees no longer than 10 minutes

40 degrees and 89 –no restrictions

90 degrees and higher- follow guidelines from KHSAA for heat

  • Teachers need to check temperature before they go outside.
  • Teachers need to make arrangements with other teachers prior to outside time for any student unable to go outside.
  • Newsletters need to have information about outside play guidelines as well as appropriate clothes to be worn for outside play.
  • If parents don’t want their children outside they need to inform the teacher in writing.

Joanie Bradshaw made a motion to add the recommendations to the already existing Wellness Policy. Tammy Edlin seconded the motion and there was a consensus among all present.

  1. Budgets- The council reviewed the Operational and Student Activity Budgets for both February and March months.

Johanna Mudd made a motion to approve the budgets for the two different months. Tammy Edlin seconded the motion and there was a consensus among all present.

  1. 2013-2014 Enrollment #’s- Benji Mattingly informed the council that the overall enrollment numbers were the

somewhat the same as last year. The biggest challenge would be deciding on where splits might be needed to keep majority of the class sizes level/equal.

  1. ESS Funds- Benji Mattingly shared with the council that the ESS funds were running low and that he made a

decision to stop the ESS Daytime Waiver for the month of February and will be stopping the regular ESS at the end of March to make sure funds did not go in the red.

  1. Adjournment- Joanie Bradshaw made a motion to adjourned the meeting at 6:15pm and Johanna Mudd

seconded the motion. There was a consensus among all present.

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