REGULAR MEETING – NOVEMBER 18, 2013
NORTHVALE BOARD OF EDUCATION
NORTHVALE, NJ 07647
Minutes of the Regular Meeting held on November 18, 2013
I. CALL TO ORDER AND ROLL CALL
Mr. Joseph McGuire, president called the meeting to order at 6:30 P.M.
Present: Mrs. Johanna Bargisen
Mr. Robert Bargna
Mrs. Frances Brogan (Arrived at 6:35 p.m.)
Mrs. Gina Corrado
Mr. Joseph McGuire
Absent: None
Also present: Mr. Michael Pinajian, Superintendent
Mr. Paul Stabile, School Business Administrator
Mr. Steven Linzenbold, Principal
Mrs. Yuelys, Rockleigh Board Member
II. FLAG SALUTE AND PLEDGE OF ALLEGIANCE
Mr. Joseph McGuire led all those present in a salute to the flag.
III. PUBLIC ANNOUNCEMENT BY PRESIDING OFFICER
Adequate notice of this meeting has been emailed to the municipal clerk and the Rockleigh School Business Administrator, and was also published in The Record on January 17, 2013.
IV. PRESENTATION
Mr. Gary Higgins, Auditor from Lerch, Vinci & Higgins presented 2012-13 Audit.
V. APPROVAL OF MINUTES
On a motion by Mrs. Corrado and seconded by Mrs. Brogan, the Northvale Board of Education approved the following Northvale Public School District minutes:
Regular meeting October 21, 2013
Executive Session October 21, 2013
IN FAVOR: Mrs. Brogan, Mrs. Corrado and Mr. McGuire
OPPOSED: None
ABSTAINED: Mrs. Bargisen and Mr. Bargna
VI. COMMENTS FROM THE PUBLIC – AGENDA ITEMS ONLY
None
VII. SUPERINTENDENT’S REPORT
Will be working on more policies.
Mr. Bargna motioned and Mrs. Brogan seconded the motion that Resolutions 1 through 6 be accepted as presented.
Mrs. Bargisen: Yes to all
Mr. Bargna: Yes to all
Mrs. Brogan: Yes to all
Mrs. Corrado: Yes to all
Mr. McGuire: Yes to all
1. The following candidates to be added to our 2013-2014 substitute list.
Anne Farley
Melissa Bonifacio
2. Mrs. Griffin as “Homework Helpers” coordinator, 2 hours a week after school from December 12, 2013 through April 11, 2014.
3. Mrs. Mehra’s attendance at a Region V workshop in Hackensack, NJ. (no cost)
4. Approval for two visiting students from Korea (Kindergarten & Grade 2) to attend school from November 4, 2013 through January 24, 2014
5. Approve Sarah Szulecki, a nursing student at The College of New Jersey, for a one-day observation with Mrs. Bohan, school nurse between November 19, 2013 and December 20, 2013.
6. The following Policies and Regulations for Second and Final Reading.
Policy
P 3144.3 Suspension Upon Certification of Tenure Charge
P 3144.12 Certification of Tenure Charges – Inefficiency
P 3221 Evaluation of Non-tenured Teaching Staff Members
P 3222 Evaluation of Tenured Teaching Staff Members
P 3372 Teaching Staff Member Tenure Acquisition
P 4124 Employment Contract
P 5200 Attendance
P 5512 Harassment, Intimidation, and Bullying
P 7610 Vandalism
Regulation
R 3221 Evaluation of Non-tenured Teaching Staff Members
R 3222 Evaluation of Tenured Teaching Staff Members
R 5200 Attendance
R 5512 Harassment, Intimidation, or Bully Investigation Procedure
R 7610 Vandalism
VIII. REPORT OF SCHOOL BUSINESS ADMINISTRATOR
Presented agenda and addendum items for approval.
Mr. Bargna motioned and Mrs. Corrado seconded the motion that Resolutions 1 through 11 be accepted as presented.
Mrs. Bargisen: Yes to all
Mr. Bargna: Yes to all
Mrs. Brogan: Yes to all
Mrs. Corrado: Yes to all
Mr. McGuire: Yes to all
1. General Fund warrants: November Bill List $460,835.00
November Payroll $479,265.49
Milk Fund warrants: Cream-O-Land Dairies $1,004.65 [click]
2. Pursuant to the requirements of NJPL 2011 Chapter 78, the Northvale Board of Education hereby resolves to implement a Section 125 Flexible Spending Account (FSA) program effective September 1, 2013 as follows:
A. The Board accepts the recommendation of its group insurance broker, Brown & Brown Benefit Advisor, Inc. to designate Flex Facts as the Board’s FSA administrator.
B. The Plan Year shall begin on September 1, 2013 through August 31, 2014.
C. The Maximum amount an employee may put into FSA for medical expenses will be $2,000 for the period September 1, 2013 – August 31, 2014. The maximum amount for Dependent Care FSA is $5,000 per calendar Year.
D. Employees electing the Medical Care FSA, the Board will be responsible for the $4.00 monthly administrative fee or a monthly minimum of $50.00. Employees electing the Dependent Care FSA, the employee will be responsible for the $4.00 monthly administrative fee.
3. The revised Adoption Agreement for the 403 (b) Plan Document
4. 2013-2014 contract to Pritchard Industries of Florham Park, NJ, as evening and summer custodial/cleaning services as per the terms of the bid award dated May 18, 2010 for a total cost of $86,114.50, which represents an increase of two-percent over 2012-13 total $84,425.
5. Upon the recommendation of the architect, Environetics Inc., the Northvale Board of Education approves payment #2 to Cordoba Construction in the amount of $30,025.00 for work completed to date with the All Purpose Room Window and Floor Renovation.
6. Applications for use of school facilities by the following organization/group:
Ø Northvale Brownie Troop #95472
Ø Northvale PTO Winter Gift Shop (December 3, evening set up; Gift Shop on December 4, 2013)
Ø Northvale PTO Movie Night (January 3,10,17; rain date January 24)
Ø Northvale Recreation Basketball practice/games
(November 11, 2013 – March 2014)
7. Submission of the 2013-2014 District Report of Transported Resident Students (DRTRS).
8. Submission of 2013-2014 Debt Service Data Collection.
9. RESOLUTION AUTHORIZING THE PURCHASE OF ELECTRICITY SUPPLY SERVICES FOR PUBLIC USE ON AN ONLINE AUCTION WEBSITE
WHEREAS, Northvale Board of Education has determined to move forward with the EMEX Reverse Auction in order procure electricity for Northvale Board of Education; and
WHEREAS, the Local Unit Technology Pilot Program and Study Act (P.L. 2001, c. 30) (the “Act”) authorizes the purchase of electricity supply service for public use through the use of an online auction service; and
WHEREAS, Northvale Board of Education will utilize the online auction services of EMEX, LLC, an approved vendor pursuant to the Act, waiver number EMEX LLC-1, located at www.energymarketexchange.com; and
WHEREAS, EMEX, LLC is compensated for all services rendered through the participating supplier that a contract is awarded to; and
WHEREAS, the auction will be conducted pursuant to the Act; and be it
WHEREAS, if the auction achieves a price of $0.0822/kWh or less for a 6 month term, a price of $0.07940/kWh or less for a 12 month term, a price of $0.07850/kWh or less for an 18 month term, or a price of $0.0755/kWh or less for a 24 month term; Northvale Board of Education may award a contract to the winning supplier for the selected term.
WHEREAS, Direct Energy Business, LLC did achieve the prices that were set
BE IT FURTHER RESOLVED, that the Business Administrator is hereby authorized to execute on behalf of the Northvale Board of Education the electricity contract proffered by the participating supplier in the EMEX Reverse Auction held on November 15, 2013 at the price of $0.0755/kWh for a 24 month term beginning January 2014.
10. To approve contract change order #2 from Promedia Technology Services, Inc. Little Falls, NJ for additional security cameras per proposal # 209626 (these cameras were not included in the original proposal) in the amount of $15,536.00.
11. WHEREAS, N.J.A.C. 6A:23A-2.13(d)6 provides that a district board of education may, at any time without commissioner approval, appropriate surplus generated from state revenue, such as Extraordinary Aid and Non-Public Transportation Aid that has been excluded from the excess surplus calculation in the prior year,
NOW THEREFORE IT BE RESOLVED, that the remaining balance of the FY 2013 Extraordinary Aid in the amount $97,283 and Non-Public Transportation Aid in the amount of $1,392 to be appropriated to Tuition to Other LEA’s within the State-Regular Account 11-000-100-562-00 in the amount of $55,565 and to Capital Outlay account 12-000-400-450-11 in the amount of $43,110 for a total of $98,675 in the FY2014 budget.
IX. NEW AND UNFINISHED BUSINESS
HIB - No incident since the last meeting
Mr. McGuire, the Board President thanked those staff member who attended the Green Kill Trip
DATES TO REMEMBER
November 28 & 29 – School Closed – Thanksgiving weekend
December 16, 2013 …………………..6:30 pm/Regular Meeting
X. COMMENTS FROM THE PUBLIC
None
XI. EXECUTIVE SESSION
Motioned by Mrs. Brogan and seconded by Mr. Bargna that the Northvale Board of Education approved the following resolution:
WHEREAS, the Open Public Meeting Act and the Northvale Board of Education policy reserve the right within the constraints of state law to sit in executive session; and
WHEREAS, there now exists a need for this board to meet in an executive session; now, therefore, be it
RESOLVED, that the Northvale Board of Education adjourn into executive session for personnel matters. No action will be taken; and
FURTHER BE IT RESOLVED, that the public will be informed at a future public meeting, said date is not predictable at the present time.
XII. ADJOURNMENT
Motioned by Mrs. Brogan and seconded by Mr. Bargna, the meeting adjourned at 6:50 p.m. with all in favor.
______
Paul Stabile
School Business Administrator/Board Secretary
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