BOARD OF DIRECTORS SELF EVALUATION

OCTOBER 2011

The ______is committed to the highest standards of nonprofit organizational governance. Consistent with that commitment, the board of directors engages in an annual process of self assessment and evaluation that also serves to help set priorities for the trust as well as set priorities for the nomination of new board members.

This is a two part evaluation process. The first part of the evaluation considers how the board functions as a whole. The second part of the evaluation involves a review of the performance of individual board members. The evaluation surveys will be completed each October and reviewed by the full board during the November board meeting.

From your perspective, please rate how well you believe the board carries out each of the following roles and responsibilities:

BOARD AS A WHOLE: ROLES & RESPONSIBILITIES / Not Satisfied / Satisfied / Not
Sure / Not
Applicable / Comments
1 / The board is familiar with the current mission statement. / 1 2 / 3 4 / NS / NA
2 / The board revisits its mission with an appropriate level of
attention and frequency. / 1 2 / 3 4 / NS / NA
3 / The board has clearly defined goals relating to pursuing
its mission. / 1 2 / 3 4 / NS / NA
4 / The board is knowledgeable about its current programs and services and knows the strengths and weaknesses of each major program. / 1 2 / 3 4 / NS / NA
5 / The board and staff have sufficient education, training and leadership development. / 1 2 / 3 4 / NS / NA
6 / The board nomination process is functioning appropriately. / 1 2 / 3 4 / NS / NA
7 / The expectations for the board members are well defined and have been adequately communicated to new board members. / 1 2 / 3 4 / NS / NA
8 / The respective roles of the board and the executive director are clearly defined and understood. / 1 2 / 3 4 / NS / NA
9 / A climate of mutual trust and respect exists between the board and the executive director. / 1 2 / 3 4 / NS / NA
BOARD ROLES & RESPONSIBILITIES CONT’D. / Not Satisfied / Satisfied / Not Sure / Not Applicable / Comments
10 / The board is meeting with sufficient frequency and duration to adequately conduct its affairs. / 1 2 / 3 4 / NS / NA
11 / The issues and matters that are presented for board review and decision making are appropriate work for the board. / 1 2 / 3 4 / NS / NA
12 / The board has the opportunity to discuss matters and ask questions of critical importance before decisions are made. / 1 2 / 3 4 / NS / NA
13 / The board is provided adequate information and resources for effective decision-making. / 1 2 / 3 4 / NS / NA
14 / Board attendance at regularly scheduled meetings meet expectations.. / 1 2 / 3 4 / NS / NA
15 / The board has created policies and guidelines that are necessary for its effective governance and management. / 1 2 / 3 4 / NS / NA
16 / The board is exercising appropriate fiscal oversight, including ensuring that financial controls are in place, approving the annual operating budget, ensuring that the budget reflects the priorities and monitoring financial performance during the year. / 1 2 / 3 4 / NS / NA
17 / The board is appropriately overseeing the performance of the executive director, including conducting an annual performance and salary review. / 1 2 / 3 4 / NS / NA
18 / The board reviews its overall salary structure. / 1 2 / 3 4 / NS / NA
19 / All board members understand their role in advocacy activities. / 1 2 / 3 4 / NS / NA
20 / The board reviews its insurance policies and has determined an adequate amount of liability insurance to cover board members, staff, and the organization. / 1 2 / 3 4 / NS / NA
21. / The board has a conflict of interest policy in place. / 1 2 / 3 4 / NS / NA
GENERAL BOARD MEETING BEHAVIOR / Not Satisfied / Satisfied / Not Sure / Not Applicable / Comments
22 / The board usually follows its agenda and does not allow itself to get sidetracked. / 1 2 / 3 4 / NS / NA
23 / The agenda usually is well planned to focus on the real work of the board. / 1 2 / 3 4 / NS / NA
24 / The board’s decision-making processes are understood and implemented appropriately / 1 2 / 3 4 / NS / NA
25 / The board’s participation is balanced. Everyone participates; no one dominates. / 1 2 / 3 4 / NS / NA
26 / Members all listen attentively as each participant speaks. Board members avoid side conversations. / 1 2 / 3 4 / NS / NA
27 / The board chair helps the board get its job done rather than supervising or becoming involved in staff work. / 1 2 / 3 4 / NS / NA
28 / The board supports the president in any reasonable interpretation of applicable board policies. / 1 2 / 3 4 / NS / NA
29 / Most board actions occur at the policy level rather than the operational level. / 1 2 / 3 4 / NS / NA
30 / The board routinely spends time monitoring and improving its own process. / 1 2 / 3 4 / NS / NA
31 / The board does not micromanage the staff. / 1 2 / 3 4 / NS / NA
32 / The board does quality work in performing the underwriting process of grant requests / 1 2 / 3 4 / NS / NA
33 / The board does quality work in conducting an evaluation of prior grants given to nonprofit organizations when underwriting grant requests. / 1 2 / 3 4 / NS / NA

From your perspective, please rate how well you believe you carry out each of the following roles and responsibilities.

INDIVIDUAL BOARD MEMBER ROLES, RESPONSIBILITIES & FUNCTIONS / Not
Satisfied / Satisfied / Not
Sure / Not
Applicable / Comments
1 / You are knowledgeable about the organization’s mission, goals, and programs. / 1 2 / 3 4 / NS / NA
INDIVIDUAL BOARD MEMBER ROLES CONT’D. / Not Satisfied / Satisfied / Not Sure / Not Applicable / Comments
2 / You have actively supported and promoted the mission and goals of the organization. / 1 2 / 3 4 / NS / NA
3 / You understand what progress the organization has made over the past year toward achieving its mission. / 1 2 / 3 4 / NS / NA
4 / You attend all board meetings / 1 2 / 3 4 / NS / NA
5 / You actively participate in board discussions and deliberations. / 1 2 / 3 4 / NS / NA
6 / You understand what is expected of you as a board member. / 1 2 / 3 4 / NS / NA
7 / You are knowledgeable about financial status of the organization. / 1 2 / 3 4 / NS / NA
8 / You participate in the annual review of the president and you are aware of any actions that were taken regarding the pres. compensation package including salary and benefits. / 1 2 / 3 4 / NS / NA
9 / You have a clear understanding of your legal and fiduciary responsibilities as a board member. / 1 2 / 3 4 / NS / NA
10 / You are aware of current trends that affect the vitality and viability of the WW Valley nonprofits and the needs of the community. / 1 2 / 3 4 / NS / NA
11 / Concerns have been addressed about conflicts of interest between your responsibilities as a board member and other responsibilities you have. / 1 2 / 3 4 / NS / NA
12 / You read the agenda and materials distributed before board meetings. / 1 2 / 3 4 / NS / NA
13 / You regularly read materials distributed by the board chair and executive director. / 1 2 / 3 4 / NS / NA
14 / You have found your participation on the board to be stimulating and rewarding. / 1 2 / 3 4 / NS / NA
15 / You believe you are appropriately and meaningfully involved in the affairs of the organization. / 1 2 / 3 4 / NS / NA
INDIVIDUAL BOARD MEMBER ROLES CONT’D. / Not Satisfied / Satisfied / Not Sure / Not Applicable / Comments
16 / You attended a board related professional workshop this year. / 1 2 / 3 4 / NS / NA
17 / You honor board decisions even when the vote is not unanimous. / 1 2 / 3 4 / NS / NA
18 / You deal with conflicts openly and honestly. / 1 2 / 3 4 / NS / NA
19 / You maintain confidentiality regarding information and communications concerning the organization. / 1 2 / 3 4 / NS / NA
20 / How do you assess your contribution to the organization? / 1 2 / 3 4 / NS / NA

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