Resource Description and Access RDA

Resource Description and Access – RDA

RDA
Designed for the digital environment
A content standard (not display or encoding)
ICP(Cataloging Principles)
Principles/Objectives
Convenience of user – highest principle; usurps all others when necessary
Common usage – terminology
Representation – how entities describe themselves
Accuracy – faithfully describing an entity
Sufficiency & Necessity – minimally necessary elements to uniquely identify an entity and meet user tasks
Description based on ISBD
Try to use international choice but can focus on local users' needs when necessary because of separate entities
FRBR
Created by IFLA in 1998
Conceptual model of the bibliographic universe that consists of content and carriers
Reinforces the objectives of catalogs and the importance of relationships
Defines User Tasks
Find, identify, select, and obtain
Creates a structure to help users perform these tasks
Entity – Relationship model
Entities – Groups 1, 2, 3 (things in the bibliographic universe)
Content and the packages that contain it
Relationships (relationships among those things)
Go in both directions
Attributes (identifying characteristics of those things)
Data elements we provide in bibliographic and authority records
Group like things together
Defines data elements
Core elements defined in RDA
Entities
Group 1
Work = story/ideas, products of artistic or intellectual endeavor
Attributes = title, date, identifier
Titles are controlled
Expression= specific text or translation
Attributes = identifier, form, date, language, etc.
Titles are AAPs built using the title of the Work and adding identifying attributes as needed
Manifestation = publication (*used for cataloging; separate bib records for each one)
A particular expression of a work that is captured in some container or carrier
The physical embodiment of an expression of a work
All physical objects that have the same characteristics of intellectual content and physical form
The bib record represents any copy of that manifestation held in any library anywhere
Attributes = identifier, title, responsibility statement, edition, imprint, form/extent of carrier, terms of availability, mode of access, etc.
Titles are not controlled
Item = copy
One copy of a manifestation
Attributes = identifier, provenance, location
Group 2 (Responsibility)
Person, Family, or Corporate Body
Work is created by
Expression is realized by
Manifestation is produced by
Item is owned by
Group 3 (Subjects)
Includes Groups 1 & 2 and
Concept (includes classification numbers), object (material things), event, place
Relationships
Only identify relationships that are significant to users
Content Relationships
Equivalent, Derivative, Descriptive
Derivative works with significant change and descriptive works are new works
Group 1 Inherent Relationships
Whole-part Relationships
Sequential/Part-to-part Relationships (different content that is connected)
Accompanying Relationships (parts are supplementary or dependent on main work)
Attributes
Essential Elements
Name of creator
Preferred title of work or expression
Title proper
Years of publication or issuance
Subject headings or terms
Classification numbers
Standard numbers
Identifiers
Key titles
Essential Elements for Authority Records
Authorized name for entity
Identifiers for entity
Variant forms of the name
Other Elements/Access Points
Names of creators beyond the first
Names of persons, families, & corporate bodies in roles other than creator
Variant titles
Series authorized access points
Bibliographic record identifiers
Language
Country of publication
Content type
Carrier type
Additional access points for authority records
Related entities
Authorized record identifiers
Mapping from AACR2
Heading = Authorized Access Point (AAP)
See Reference = Variant Access Point
See Also Reference = Authorized Access Point for related entity
Main Entry = Preferred Title (Work) or Preferred Access Point (when work is linked with creator)
Author, etc. = Creator
Uniform Title = Preferred Title + other information needed to differentiate
Physical Description = Carrier Description
Chief Source of Information = Preferred Sources
General Material Designation (GMD) = Media Type + Carrier Type + Content Type(with CT & CT being core elements)
Authority records will include variant forms of the name in different spellings, languages and scripts as characteristics of the entity
Can place holds at the work or expression level
Uses ISBD punctuation & AACR2 punctuation for access points
RDA Contents
Organized around user tasks
Description
Comprehensive = whole
Analytical = part or parts
Hierarchical = whole and parts together
Elements
Instructions for transcribing or recording information for each element
How to assemble elements to create access points (at the end of each chapter)
Bibliographic Record Core Elementswill always apply
Title Proper (245)
Use 246 for corrected title $i corrected title $a correct title
Statement of Responsibility
Only use 1st statement
Use brackets for source outside resource
No rule of 3
Optional omission (no et. al.)
Transcribe exactly including prefixes & suffixes
Edition Description/Named Revision of Edition
Do not abbreviate or convert numbers
Include music presentation statements w/ statement of responsibility ($a vocal score / $b arranged by name)
Publication Place
1st place, not the closest, or probable place in brackets w/ ? or [place of publication not identified]
Do not add information not on the resource
Can add note to explain if necessary
Publisher's Name
Only the 1st name is required, can add more
Transcribe exactly
Publication Date
Use a probable date if at all possible
Can use other sources to determine probable date
[between year and year]
[not before/after month day year]
Continuing resources missing 1st or last issue, supply approximate date (1998-[2010?]). If not determined, don't put anything
Bibliographic Record Core+ Elements sometimes apply
Depends on the situation
Should meet the user tasks of your users
Labeled "Alternative"
Optional omissions
Optional additions
"Or" = multiple approaches or use cataloger's judgment
"Agency Preparing" = result of internationalization (language, numbers, calendar, etc.)
Distribution Place
Only if place of publication not given
Can add $b [distributor] if needed
Distribution Date
$c [Date of publication not identified], 2010. OR probable date
Manufacture
Only if publication or distribution not available
Only the 1st statement
$e (New York) $g (2010)
Give full statement if possible
Copyright Date
If publication or distribution date not identified
Precede with symbol or "copyright" or "phonogram"
Do not use 542
Series Title Proper
Identifier for Manifestation
If more than one, prefer international
Repeatable
ISBN, ISSN, publication numbers, etc.
NOT URLs
Transcribe as required by MARC
Carrier Type
Format, Housing, or Device needed
Use controlled vocabulary (RDA 3.3.1.3)
Replaces GMD
Repeat as many times as applicable OR use the carrier for the predominant content
338 $a CV term $2 marccarrier
If $2 is different, repeat 338
Content Type
For work or expression
Extent
Core element if resource is complete or total extent is known
No abbreviations
Use "approximately" instead of ca.
Use "unnumbered" instead of []
300 $a use conventional terms
Subunits in ()
If serial is not complete, do not input 300
Authority Record Core Elements
Preferred title + other attributes needed to differentiate the work or expression
Persons = individual or an identity established by an individual (either alone or in collaboration with one or more individuals)
Includes fictitious entities
See rules for capitalization & abbreviations
Take what you see including numbers, accents, hyphens
Insert space after full stop following initials
Variant spellings – use the 1st resource not the predominant spelling
Include suffixes that indicate relationships (100 $c)
Include terms of address if
name is only a surname
a married person is only identified by spouse's name and term of address
part of a phrase consisting of forename preceded by term of address
Families = two or more persons related by birth, marriage, adoption, civil union, or similar legal status, or who otherwise present themselves as family
Does not include corporate bodies using "family" or similar word in their name
Take what you see or use appendices
Preferred Name: X00 3# $a
Type of Family: 376 3# $a Name (Type of Family)
No controlled vocabulary
Date: X00 3# $d or 046 $s $t
Corporate Bodies
Includes ad hoc events and vessels
Preferred Name = most commonly known name
Variant spellings – from the 1st resource received
Title
Omit initial article unless required for access
No space between period and initial
Use preferred title from the 1st manifestation (post-1500)
Spell out Bible Testaments
Omit the name of Bible testaments for individual books or groups of books
Creator
1st name is required
Access points for other names are the agency's decision
Corporate body works must adhere to rules for the types of works (similar to AACR2). Takes precedence over persons in these cases
Compilations
Bib Record Example:
240 $a Plays. (Works.) $k Selections
245 $a Two Plays / $c Arthur Miller.
505 $a Play 1 – Play 2
700 $a Author $t Play 1
700 $a Author $t Play 2
Date associated with person
Birth, death, or period of activity
No restrictions on time period
Do not abbreviate months or use other date abbreviations
Enter the full years in a span, e.g. 1742-1743
Use 100 $d
046 $f birth $g death $s start $t end
Title of Person
Terms of royalty, nobility, ecclesiastical, religious
100 $c
Other designations for persons
$c Saint or (Spirit)
Location of Conference
Use AAP
No rule of 3 – use ;
Use "Online" when meeting takes place online
$c
370 $c $e $f
Date for Corporate Bodies
For conference, use $d
To break conflict, use establishment/termination of corporate body in ( )
Use year or years
046 $s $t
Number of Conference
Use ordinal number
$n
Identifier for Corporate Body
Authority record LCCN
$0 in bib record
Various fields or 024 7# in authority record
Identifier for Person
$0 in authority record
024 in authority record
Subfield not used in bib records
Identifier for Family
LCCN $0 in the bib record
Various fields & 024 in authority record
Identifier for Work
Precede with person or agency that originally assigned the identifier
Use 001, 010, 024 $2, etc.
Content Type
Form of communication in which content is expressed and perceived. Includes spatial dimensions and the inclusion of movement when relevant.
Controlled vocabulary – may use more than one term
100 $h Spoken word
336 $a content type term (repeatable)
$2 marccontent
$3 materials specified (if appropriate)
Language of Expression
Use the MARC21 language list
One expression in multiple languages OR 240 $L English (not repeatable, no separate authority field)
Bib records use 041 and/or 546
Multiple languages in one expression: $L Hindi ; $L English
Multiple Language Expression:
730 $L Hebrew
730 $L Greek
Identifier for Expression
Cartographic Core Elements
Horizontal or vertical scale
255 $a Scale 1 : 63,360. Vertical scale 1 : 192,000
Authority Record Core if Elements
Only used when needed to break conflicts or differentiate records
Can be additions to AAP, separate elements, or both
Form of Work
No controlled vocabulary
130 $a Ocean's Eleven (motion picture)
380 $a Motion picture [new field]
Date of Work
Use created date OR if not available, use 1st published or released date
130 $a Ocean's Eleven (motion picture : 2001)
046 $k 2001
Place of Origin
130 $a Advocate (Boise, Idaho)
370 $g Boise, Idaho
Place of Family
370 $c $e $f
Medium of Performance (music)
382 $a mixed voices $a orchestra
100 $a piano
382 $a piano
Numerical Designation of Musical Work
Use abbreviations
100 $n no. 14, op. 27, no. 2
382 $a piano
382 $a no. 14 $b op. 27, no. 2
Key
100 $r C# minor
384 $a C# minor
Date of Expression
Earliest date of expression or manifestation
100 $f 2000
046 $k 2000 $L 2001
Other distinguishing characteristic as needed
130 $a
381 $a
Fuller Form of Name
100 $q
Field of Activity
If name does not convey that it is a person or if needed to differentiate records
100 $c ( )
372 $a
Profession or Occupation
If name does not convey that it is a person or if needed to differentiate records
100 $c ( )
374 $a ( )
Prominent Member of Family
Use AAP for Person
X00 $g
376 $b
Do not include titles of position or office, academic degrees, or membership in organizations (consistent with FRAD)
Can include in 670
Location of Headquarters
Country, state, etc. or geographic area of corporate body's activities
Use AAP
Add in ( )
370 $c $e $f
Associated Institution
If it provides better identification than local place or if local place is unknown
Use Preferred Name of institution, not AAP
For a conference $c
Add to Preferred Name of corporate body
Other designations for corporate body
Incorporation or legal status
Any term needed to differentiate
If name does not indicate corporate body
Use ( )
Continue use of:
008/33 Status of identification
008/32 Undifferentiated name indicator
670 Source consulted
667 Cataloger's note
Relationships
Primary = inherent between WEMI
Core = Work manifested & Expression manifested
Identifier, AAP, or composite description
Work manifested = work embodied in a manifestation
If more than one, use the predominant or the 1st
Expression manifested = expression embodied in manifestation
Core element if more than one expression
If more than one, use the predominant or the 1st
Composite description = MARC bibliographic record
Between Person/Family/Corporate Body & a Resource
Use Identifier or AAP
Relationship designators (optional) in Appendix I (open vocab)
Use 700
Between Resources
Use Identifier, AAP, or Description
Relationship designators (optional) in Appendix J (open vocab)
700, 500, 765, 780
Between Persons/Families/Corporate Bodies
Use Identifier or AAP
Relationship designators (optional) in Appendix K (open vocab)
Use 500
Appendices:
Capitalization, abbreviations, initial articles, punctuation, etc. (instructions for specific situations)
Presentation mappings (ISBD, MARC21, MARC21 Authority, etc.)
Relationship designators
Glossary
Index
New MARC fields (repeatable if $2 is the same)
$2 = source for controlled terms
Leader/18: i = ISBD
006 will not change
008/10: Value "2" (Other)
040 $b eng $e rda
046 (authority)
336 content type
337 media type (how to access; not provided by cataloger)
338 carrier type
370 associated place
371 address
372 field of activity
373 affiliation
375 gender
377 associated language
670 in Authority record if a separate field is desired
In new fields, include subfield for source
Controlled Vocabularies
Closed controlled vocabularies for media type, content type, & carrier type to replace GMDs; also mode of issuance and others
Listed in web registries
Open controlled vocabularies will allow the cataloger to supply the terms
Controlled vocabularies can be included in ILS templates, drop-down lists, etc.
Controlled phrases for missing information (uses native language not latin)
Alternatives, optional rules, omissions, and additions will be included
Can omit information that is likely to change often
Transcription will copy exactly what is on the item including abbreviations, punctuation, capitalizations, symbols, numerals, and errors including 300 $a
670 will be separated into separate fields in the authority records
Local agencies/catalogers can add elements and policies
Use user tasks to determine the need for information such as variant title, film length, associated persons, notes (to justify form of access point)