CHLL Meeting Agenda – 9Mar2018 @6PM
Welcome – Opening Statements
Present for meeting Misty, Brett, Paul, Crystal, Kristy, Jessica, Shawn, and Stephanie
New Information
USA Grants – Denied
Snack Bar – Team snacks $1.50 each
Hotdog & Juice
Ice cream & Juice
Nacho & Juice
Discussion
Manager & Coach Training – Pro/Con
56 Signed in
Background Checks in Progress
First Aide – discussed how much depth to go through
Equipment pick up bumpy – suggested past/future dismiss by division TeeBall/Coach Pitch, Minor BB, Minor SB, etc
Feedback – ask Managers and Coaches what would have been helpful - Surveys
Need projector and sound
Uniforms – Kristy
Baum's Promotion
Bat discounts still going on
Hoping to get them this week.
Baum's is putting them all into sorted boxes ($1.30 per box worth it)
Have to order 12 to get team pricing
Softball Face Masks Encouraged (Especially in field) - Rules may be changing to require this Discussed at district
Scheduling Games
VP’s – March 15
Paul will complete he is willing to train others
Rain Out Plan - Brett
City sending out emails to Paul and Brett they email during business hours can't speculate rain coming it has to rain
Sent out via email and text messages
All registered members message that games cancelled
If games cancelled on Tuesday make up game will be that Friday evening
Chalker
Please don't fill up in the shed
Opening Ceremonies 9am on Saturday, March 24th
First Pitch / Catch - Paul to pitch and Jason to catch
All Star Stats - Paul will send to Misty. It is also on website under CHLL history on left hand side it shows our champions.
Sponsors List - In shared folder Sponsor's Folder
DJ - Crystal secured for $150 hours Set up 8 am done by 11-12
Announcements/Music
National Anthem – Encouraging audience participation
NJROTC - Will present colors Flags on field and flag in background
Raffle - Jessica will man booth with Paul's wife and daughter
Extra items to also be raffled from Diamondbacks
Conquistadors
200 tickets coming
Snack Bar – Food Vendor License
Fields Updates - Brett
Base plugs – purchase new ones? ($45-$55 to do Anamax)
City will drag them MWF our fees have double insist that drag them daily
Maintenance – us vs. City
City
City will repair mounds on all fields – one day to cure
If batter's box gets dug out let Brett know
In past they have brought dirt
First base on field 2 after first before second and before third
US
A new set of anchors at 35 foot for field one – have them give us old one and Paul will clean out with grinder
Minors Mounds Field 1 – Anchor sleeves rusted/unserviceable
City will replace if we buy sleeves
City Waiver Confirmation
Unused field turn-back schedule
Scoreboard control box location
MUSCO – 6 authorized to turn off lights
Team Schedules
Lights at Anza
Turning back fields that aren't scheduled on Sundays
Slide trainer in shed – Email managers they can use this
Score Board is in clear container
Will get a push button battery light
Managers ensure boxes are locked – email to Managers
Clean up fields and dug outs – email to Managers
We can have 6 authorized users to turn off lights - we pay for actual use
Team schedules – 44 teams practice schedules
SMS – 2 years ago we helped town redo the field Pima County Library is going to build there however it may not be until 2020 we have a compensation plan
2 ball fields going into new school
Plans for another field at Anamax was a 30 year plan – we can petition them
Equipment box for fields at Anza needed – Brett to check
Key for Anza snack box as portable mound and bases are in there – Brett to check
One Drive – Goal to have this completed by Fall - Misty
Free version
Create one for CHLL
Copy over 2-3 years
Create email for positions then the password can just be changed
President
Secretary
Treasurer
Communications
CHLL site
Multiple accounts hover over and it will tell you when created drag the newest account onto the older account
Financial Update
$3000 from Conquistadors
We have 2 accounts
1 snack bar Crystal Paul Ron
1 working Paul Ron
Reviewing Board Member Job Descriptions – Misty
Round Table
Upcoming Actions
March
24th – Opening Ceremonies
25th @ noon – Exhibition Opening Season Game - Misty is going to ask Stephen to select Manager
Randolph Host
Team 1 – Manager
2 Majors Baseball Players + 1 Manager & Shirt sizes
April
Player and Coach Info into Data Center
28th Pictures