Chapter 1. Introduction to the University of the Pacific24
1.1University of the Pacific Mission Statement, Values and Aspirations, “Pacific Rising 2008-2015” 24
1.1.1MISSION STATEMENT VALUES AND ASPIRATIONS, “PACIFIC RISING 2008 – 2015” 24
1.1.2 Commitments and Strategic Directions25
1.1.3Integrated and Dynamic Planning29
1.3 History of Schools and Colleges33
Chapter 2. University Governance38
2.1University Policy Statement on Governance38
2.2 3.1Academic Freedom39
2.2 3.1.1 Principles of Academic Freedom39
2.2 3.1.2 Policy on Academic Freedom39
2.32Basic Governance Principles46
2.43Procedure for Approval and Amendment of Policies in the University Faculty Handbook 47
Chapter 34. University Administration49
34.1Central Administration: Office of the President49
34.1.1The President49
34.2 The Academic Division51
34.2.1. The Provost51
34.2.2 Associate Provost for Enrollment53
34.2.2.a Director of Financial Aid53
34.2.2.b Director of Admissions53
34.2.3 Associate Provost for Research, Collaborative Programs, and Dean of Graduate Studies 53
34.2.4 Associate Provost for Professional and Continuing Education54
34.2.5 Assistant Provost for Faculty Development and Director, Center for Teaching and Learning 54
34.2.6 Assistant Provost for Curriculum, Administration & Special Programs55
34.2.6.a Director of the University Honors Program55
34.2.7 Assistant Provost for Diversity56
34.2.8 University Registrar56
34.2.9 Academic Budget Officer56
34.2.10 Deans of Schools and Colleges56
34.2.11 Council of Deans57
34.2.12Director of International Programs & Services57
34.3Division of Business and Finance58
34.3.1Vice President for Business and Finance58
34.4Division of Student Life60
34.4.1Vice President for Student Life60
34.4.2Mission of the Division of Student Life62
34.4.3. Associate Vice President for Student Life62
34.4.4Director, Judicial Affairs and Community Service62
34.4.5Director, Public Safety62
34.4.6. Director, Cowell Wellness Center62
34.4.7Director, Counseling Center63
34.4.8Director, Community Involvement Program and Multicultural Affairs63
34.4.9Director, Success (Trio Programs)63
34.4.10 Director, Career Resource Center63
34.4.11 Director, Housing63
34.4.12 Director, Student Activities, and the McCaffrey Center63
34.4.13 Director, Student Advising64
34.4.14 University Chaplain64
34.5Division of University Advancement64
34.5.1Vice President for University Advancement64
34.6Search and Selection Procedures for Senior Administrators66
34.6.1Search Committee Membership66
34.6.1.a Distribution of Membership66
34.6.1.b Provost Search Committee Selection of Members66
34.6.1.c Selection of Members67
34.6.1.d Selection of a Chair67
34.6.2 Responsibilities of the Committee67
34.6.2.a Duties of the Position and Criteria for Selection67
34.6.2.b Development of a Candidate Pool67
34.6.3 Committee Screening Process67
34.6.4 Collection of Information about the Candidates68
34.6.5 Campus Visits68
34.6.6 Report by the Search Committee68
34.6.7 Selection69
34.7 Evaluation of Academic Administrators69
34.7.1 Evaluation Process for Deans69
Chapter 45. Faculty Governance72
45.1 History of the Academic Council72
45.2 Bylaws of the Faculty and the Academic Council of the University of the Pacific73
Article 1. Preamble73
Article 2. The Faculty73
Article 3. Authority and Responsibility of the Faculty74
Article 4. Governance Structure76
Article 5. The Academic Council77
Article 5.A Membership of the Council77
Article 5.B Officers of the Council79
Article 5.C The Executive Board80
Article 5.D Calendar for Elections81
Article 5.E Procedures of the Council82
Article 6. College or School Governance84
Article 7. Committees with Faculty Membership85
Article 8. Process for Approval and Amendment of the Bylaws88
Appendix 1. Table of Commonly Used Motions.89
Appendix 2 Faculty Committees89
Appendix 3 Academic Council Calendars91
Appendix 3.1 Business Calendar91
Appendix 3.2 Election Calendar92
45.3 College and School Governance93
Chapter 56. University Committees94
56. 1 University Committee Structure94
56.2 Faculty Committees96
56.2.1 Academic Affairs Committee96
56.2.2 Admissions and Financial Aid Committee (F, S)97
56.2.3 Committee for Academic Planning and Development (CAPD) (F, S)97
56.2.4 Committee on Graduate Studies (F, S)98
56.2.5 Council on Teacher Education (F, S)99
56.2.6 Experiential Learning Oversight Committee (ELOC) (F, S)99
56.2.7 Faculty Compensation Committee (F, S)100
56.2.8 Faculty Grievance Committee (F, U)100
56.2.9 Faculty Research Committee (F, S)101
56.2.10 General Education Committee (F, S)101
56.2.11 Library Committee (F, U)103
56.2.12 Professional Relations Committee (F, S)103
56.2.13 Student Academic Grievance Board (F, S)104
56.2.14 Student Faculty Advocate Board (F, S)105
56.2.15 University Awards Committee (F, S)105
56.2.16 International Programs and Services Committee (F, S)106
56.2.17 Technology in Education Committee (F, U)106
56.2.18 University Diversity Curriculum Committee (F,U)107
56.3 Joint Administration Faculty Committees108
56.3.1 Athletic Advisory Board (J, S)108
56.3.2 Community Involvement Program Advisory Board (J, S)109
56.3.3 Institutional Priorities Committee (IPC) (J, U)109
56.3.4 Information Strategy and Policy Committee (ISPC) (J, U)111
56.3.5 Promotions and Tenure Committee (P&T) (J, U)112
56.3.6 Summer Sessions Advisory Board (J, S)114
56.3.7 University Compensation Committee (J, U)114
56.3.8 Academic Facilities Improvement Committee (J, S)115
56.3.9 Commencement Speakers Committee115
56.3.10Institutional Effectiveness Committee116
56.3.11 Strategic Planning Committee117
56.3.12 University Assessment Committee (UAC) (J)118
56.4 Administration Committees with Faculty Membership119
56.4.1 Academic Regulations Committee (A, S)119
56.4.2 Judicial Review Board/Hearing Officer (A, S)120
56.4.3 Student Activity Advisory Board (A, S)120
56.4.4 University Facilities Committee (J, U)121
56.4.5 Student Media Board (A, S)123
56.4.6 Institutional Review Board (IRB) (A, S)123
56.4.7 Institutional Animal Care and Use Committee (IACUC) (A, S)124
56.4.8Sustainability Committee (A, U)125
Chapter 67. Faculty Personnel Policies126
67.1 Types of Faculty Appointments126
67.1.1 Faculty Ranks126
67.1.2 Appointment with Tenure126
67.1.3 Joint Appointments and Affiliations126
67.1.4 Clinical Appointments127
67.1.5 Adjunct Appointments127
67.1.6 Part-Time Faculty127
67.1.7 Visiting Faculty128
67.1.8 Emeritus Status128
67.1.9 Endowed Chair and Endowed Professor Positions128
67.2 Faculty Recruitment129
67.2.1 Authorization to Recruit129
67.2.2 Search Committee130
67.2.3 Invitation to Campus130
67.2.4 Evaluation of Candidates131
67.2.5 Recommendations for Appointment131
67.2.6 Letters of Appointment131
67.2.7 Policy Statement on Faculty Background Screenings131
67.3 Minimum Requirements for Appointment and/or Promotion134
67.3.1 Minimum Academic Requirements for Appointment to Academic Rank in the University 135
67.3.2 Minimum Length of Service for Promotion136
67.3.3 Minimum Requirements for Evaluation for Appointment with Tenure136
67.3.4 Evaluation of Prior Service137
67.3.5 Limitation on Time in the Rank of Instructor137
67.3.6 Exceptions to Minimum Service and Probation Requirements137
67.3.7 Administrators with Faculty Status137
67.4 Process for Promotion and Appointment with Tenure137
67.4.1 Initiation of the Process138
67.4.2 Evaluation by Faculty Committee138
67.4.3 Faculty and Department Chair Recommendations138
67.4.4 Dean's Recommendation139
67.4.5 Recommendation from the Promotions and Tenure Committee139
67.4.6. Provost's Recommendation140
67.4.7 Decision of the President140
67.5 Faculty Evaluation Guidelines140
67.5.1 Purpose of Faculty Evaluation140
67.5.2 Providing of Reports and Recommendations and Opportunities for Response 141
67.5.3 Calendar of Evaluation and Review Dates141
67.5.4 Evaluation Criteria142
67.5.4.a Evaluation Criteria Defined142
67.5.4.b Effective Dates for Changes in Evaluation Criteria146
67.5.5 Unit Evaluation Guidelines146
67.5.5.a Adoption of Unit Guidelines147
67.5.5.b Providing Written Guidelines147
67.5.5.c Sources of Relevant Information147
67.5.5.c.1 Evaluation of Scholarship and Teaching148
67.5.5.c.2 Evaluation Committee Reports149
67.5.5.c. 3 Unit Consideration Of Promotion and /or Tenure149
67.5.5.c.4 Dean’s Letter149
67.5.5.d Administrative Evaluation for Reappointment150
67.5.5.e Evaluation by Committee150
67.5.5.f Challenging of Members150
67.5.5.g Conveying Reports to Faculty Being Evaluated151
67.5.5.h Dissenting Recommendations151
67.5.5.i Annual Review151
67.5.5.j Selecting New Faculty151
67.6 Faculty Compensation Policy151
67.6.1 General Compensation Policy151
67.6.2 Unit Salary Policy152
67.6.3 Annual Adjustments152
67.6.4 Non-University and Concurrent Employment152
67.7 Joint Appointment and Affiliation153
67.7.1 Affiliation153
67.7.2 Joint Appointment153
67.7.3 Procedures and Criteria154
67.7.4 Program Consideration155
67.7.5 Rights and Responsibilities of Faculty155
67.7.6. Evaluation155
67.8 Part-Time Faculty156
67.8.1 Appointment and Reappointment156
67.8.2 Rank and Promotion156
67.8.3 Salary and Compensation156
67.8.4 Rights and Privileges156
67.9 Policy Governing Discipline of Faculty Members157
67.9.1 Scope157
67.9.2 Professional Misconduct157
67.9.3 Sanctions for Professional Misconduct159
67.9.4 Definition of Severe Sanctions159
67.9.5 Initiating Disciplinary Procedures159
67.9.5.a Severe Sanctions159
67.9.5.b Non-Severe Sanctions159
67.9.6 Termination for Substantial and Manifest Incompetence160
67.10 Grievance and Disciplinary Procedures for Faculty Members160
67.10.1 Scope160
67.10.2 Grievance Committee160
67.10.3 Campus Advisory Committees on Grievances161
67.10.4 Grievances and Charges161
67.10.5 Informal Resolution and Screening of Grievances and Charges Brought by One Faculty Member Against Another 162
67.10.6 Availability of Hearings163
67.10.7 Procedures Applicable to Charges of Professional Misconduct as to Which a Severe Sanction Is Sought 163
67.11 Hearing Procedures for Grievances163
67.11.1 Definition of Faculty Grievances164
67.11.2 Informal Resolution and Screening of Faculty Grievances164
67.12 Hearing Procedures for Charges of Professional Misconduct as to which a Severe Sanction is Sought 165
67.12.10 Hearing Procedures for Complaints of Alleged Violation of Policy Prohibiting Sexual Misconduct, Discrimination and Retaliation Against Faculty When a Severe Sanction may be Sought 168
67.12.11 Application of University Policy168
67.12.12 Interim Suspension168
67.12.13 Investigation of Misconduct Complaint168
67.12.14 Investigation Report168
67.12.14a Informal Resolution169
67.12.14b Provision of Report to Faculty Grievance Committee Chair169
67.12.15 Review Panel and Hearing169
67.12.16 Written Statements170
67.12.17 Hearing Procedures170
67.12.17a Hearing Recording171
67.12.17b Standard of Proof171
67.12.17c Majority Vote171
67.12.17d Sanctions171
67.12.18 Appeals172
67.12.18a Appeal Committee173
67.12.18b Final Appeal173
67.12.19 Sanction Implementation174
67.12.20 Timelines174
67.12.21 Amendment174
67.13 Notice of Separation from the University174
67.13.1 Notice of Renewal or Nonrenewal of Appointments174
67.13.2 Notice of Resignation174
67.13.3 Notice of Retirement175
67.13.4 Termination of Appointments by the University for Disciplinary Reasons 175
67.13.5 Termination of Appointments by the University for Substantial and Manifest Incompetence 175
67.13.6 Termination of Appointments by the University for Reasons of Disability 175
67.14 Option for Final and Binding Arbitration Concerning Termination of Appointments 175
67.14.1 General176
67.14.2 Procedures176
67.14.3 Decision of the Arbitrator176
67.15 Termination of Appointments Due to Financial Exigency176
67.15.1 Steps to Limit Terminations176
67.15.2 Selection176
67.15.3 Post-Termination177
67.15.4 Minimum Notice or Severance Pay177
67.16 Termination of Appointments Due to Termination of a Program177
67.16.1 General177
67.16.2 Reassignment Opportunities177
67.16.3 Joint Appointments178
67.16.4 Affiliation178
Chapter 78. Faculty Benefits179
78.1 Health and Major Medical Benefits179
78.2 Dental Benefits179
78.3Employee Assistance Plan179
78.4 Group Life Insurance and AD&D180
78.5 Flex Benefits180
78.6 Paid Absences180
78.6.1 Worker's Compensation Insurance180
78.6.2 Voluntary State Disability Insurance181
78.6.3 Long Term Disability181
78.6.4 Jury Duty181
78.7 Faculty Administrative Leaves181
78.7.1 Leaves without Pay181
78.7.2 Pregnancy Disability Leave (PDL)181
78.7.3 Compensation During Leave182
78.7.4 Family and Medical Leave182
78.7.5 Assignment upon Return to Work from Authorized Leave183
78.7.6 Benefits during Leaves183
78.7.7 Probationary Period Extension for Tenure Track Faculty184
78.7.8 Option for Reduced Teaching Load in Lieu of Full Leave for Faculty on FMLA/CFRA/PDL Leave 185
78.8 No Content – (8.8 changed to 8.7.6 leaving this numeral with no content)185
78.9 Faculty Travel Accident Insurance185
78.10 Social Security185
78.11 Retirement Plan185
78.11.1Phased Retirement186
78.12 Tuition Remission and Exchange Policy189
8.12.1 Tuition Exchange189
78.12.2 Tuition Remission after Faculty Retirement, Death or Disability189
78.13 Miscellaneous Benefits189
78.13.1 Swimming Pool189
78.13.2 Tickets for Theater Productions189
78.13.3 Tickets for Athletic Events189
78.13.4 Bookstore190
78.14 University Emeriti Society190
78.14.1 Preamble190
78.14.2 University Services of Benefit to Emeriti190
78.14.3 Emeriti Activities of Benefit to the University191
78.14.4 Scholarly Activities of Mutual Benefit192
78.14.5 University Services of Benefit to Spouses and Domestic Partners of Deceased Emeriti 192
78.14.6 University Services of Benefit to Spouses and Domestic Partners of Deceased Faculty and Administrators with Ten or More Years of Service 193
Chapter 89. Faculty Development195
89.1University Resources for Professional Development195
89.1.1 Travel to Professional Meetings195
89.1.2 Sponsored Programs195
89.2 University-wide Resources for Professional Development196
89.2.1 Scholarly/Artistic Activity Grants196
89.2.1.a Scope196
89.2.1.b Eligibility196
89.2.2Teaching Incentive Awards197
89.2.2.a Scope197
89.2.2.b Eligibility198
89.2.3Eberhardt Priority Grants198
89.2.4The Center for Teaching and Learning198
89.2.5Hoefer Award for Student-Faculty Research199
89.2.6Hoefer Award for Leadership in Experiential Learning199
89.2.7Holmok Cancer Research Grants199
89.2.8Rupley-Church Grants for International Understanding199
89.2.9Eberhardt Research Fellowships200
89.3 Faculty Development Leaves for Faculty on the Stockton Campus200
89.3.1 Eligibility200
89.3.2 Length of Leave and Remuneration201
89.3.3 Scheduling of Leaves201
89.3.4 Faculty Development Leave Proposals201
89.3.5 Approval of Leave Proposals202
89.3.6 Leave Reports, Evaluation and Dissemination202
89.3.7 Staffing and Leaves203
89.4 Resources for Professional Development on the San Francisco Campus203
89.5 Resources for Professional Development on the Sacramento Campus203
89.6Policies Related to Intellectual Property and Research203
89.6.1Intellectual Properties Policy204
89.6.1.d Administrative Matters209
89.6.2Policy on Human Subjects Research210
89.6.3Policy on Animal Subjects Research210
89.6.4Policy on Integrity in Research and Scholarship210
89.6.5Policy on Disclosure of Financial Interest211
89.6.6General Policy Statement on Contracted Research Programs214
89.7Policy on Establishment and Review of Centers, Institutes, Clinics215
Chapter 910. General University Academic Policies and Procedures219
910.1University Catalogs219
910.2Review of Academic Programs Approved by Academic Council and Provost, on February 8, 2001 219
910.3Commencements220
910.4University Marshal and Associate University Marshal220
910.5Honorary Degrees220
910.6 University Awards221
910.6.1 Order of Pacific221
910.6.2 University Distinguished Faculty Award221
910.6.3 Faculty Research Lecturer222
910.6.4 Eberhardt Teacher-Scholar Award222
Chapter 101. Academic Policies and Procedures for Undergraduate Students222
101.1 Undergraduate Admissions Policy222
101.2 Undergraduate Financial Aid Policy223
101.3 Academic Calendar and Class Schedule223
101.4 Curriculum Changes223
101.5 Class Size223
101.6 Independent Study224
101.7 Course Syllabus224
101.8 Attendance Policies225
101.9 Office Hours225
101.10 Contact Hours in Relation to Hours of Credit225
101.11 Final Examination Policy225
101.12 Student Assistants226
101.13 Academic Advising226
101.13.1 Responsibilities of Administration226
101.13.2 Student Responsibilities226
101.13.3 Faculty Adviser Responsibilities227
101.13.4 Advising Process227
101.14 Grade Policy227
101.14.1 Symbols and Definitions227
101.14.2 Pass/No Credit Grading System228
101.14.3 Repetition of a Course/Grade Replacement Policy228
101.15 Student Programs of Study229
101.15.1 Full-Time Course Load229
101.15.2 Limitations on Credit229
101.15.3 Bachelor’s Degrees230
101.15.4 Second Degrees230
101.15.5 Posthumous Degrees231
101.15.6 Acquisition of Graduate Credit as an Undergraduate231
101.15.7 Withdrawals from a Course231
101.15.8 Changes in the Study Program231
101.15.9 Course Audit232
101.15.10 Enrollment in Graduate Level Courses232
101.15.11 Credit by Examination232
101.15.12 Change of Degree Objective233
101.15.13 Change of Major233
101.15.14 Withdrawal from the University233
101.16 Scholastic Honors233
101.16.1 Dean’s Honor Roll233
101.16.2 Graduation Honors234
101.17 Academic Standing234
101.17.1 Good Standing234
101.17.2 Good Standing with Warning234
101.17.3 Probation234
101.17.4 Subject to Disqualification235
101.17.5 Disqualified235
101.18 Residence Requirement235
101.19 Application for Graduation235
101.20 Records and Transcripts236
101.21 Class Standing236
101.22 General Education Program236
101.23 Experiential Learning Program237
101.24 Honor Code238
101.25.1 Compliance240
101.25.2 Enforcement240
101.25.3 Information Security Policy241
101.25.4 Physical Security Policy241
101.25.5 Internet and Network Security241
101.26 Student Academic Grievance Policy and Procedures243
101.27 Student Handbook244
101.28 Summer Sessions244
101.28.1 Contact Hours in Relation to Hours of Credit and Scheduling244
101.28.2 Allocation of Courses244
101.28.3 Approval of Courses245
101.28.4 Personnel and Salary Policies245
101.28.5 Independent Study245
101.28.6 Incompletes246
Chapter 112. Academic Policies & Procedures For Graduate and First Professional Students 247
112.1 Graduate Admissions Policy247
112.2 Programs of Study247
112.3 Course Syllabus247
112.4 Availability to Students248
112.5 Grading Policies248
112.5.1 Letter grades248
112.5.2 Grade Point calculations249
112.5.3. Repeating of Courses and Grade Replacement Policy249
112.5.4 Credit for Dated Courses249
112.5.5 Independent Study Courses250
112.5.6 Grades of Incomplete (I)250
112.5.7 Undergraduate Courses on Graduate Programs of Study250
112.5.8 Pass/No Credit250
112.5.9 Research, thesis, and dissertation credits250
112.6 Registration Policies250
112.6.1 Graduate Student Status250
112.6.2 Degree Candidacy251
112.6.3 Full time definition251
112.6.4 Course loads for graduate students251
112.6.5 Course loads of study for students with assistantships or other service appointments 251
112.6.6 Application of courses toward a degree252
112.6.7 Changes of majors or degree objectives252
112.6.8 Transfer credit policies252
112.6.9 Unclassified students252
112.6.10 Continuing registration students253
112.6.11 Independent study courses253
112.6.12 Graduate level courses253
112.7 Assistantships253
112.7.1 Eligibility for assistantship awards253
112.7.2 Termination of assistantships254
112.8 Academic Standing254
112.8.1 Good Academic Standing254
112.8.2 Academic Probation and Disqualification254
112.8.3 Dismissal254
112.8.4 Appeal255
112.9 Satisfactory Progress255
112.10 Leaves of Absence255
112.11 Withdrawals255
112.12 Reinstatement255
112.13 Course Audits256
112.14 Thesis and Dissertations256
112.15 Period of Residence256
112.16 Posthumous Degrees256
112.17 Graduate Credit as an Undergraduate256
112.18 Graduate School Grievance Policy257
112.19 Policies and Procedures for Students in the Doctor of Pharmacy Program261
112.20 Policies and Procedures for students at the School of Dentistry261
112.21 Policies and Procedures for students at McGeorge School of Law261
Chapter 3. Appendix I: University Policies262
A13.12Policy on Nondiscrimination262
A1.13.2.1Procedures Concerning the Policy on Nondiscrimination262
A13.23Prevention of Sexual and Other Unlawful Harassment Policy (Removed) 263
A1.33.4Policy on Consensual Personal Relationships Affecting University Teaching, Mentoring and Supervisory Functions 263
A1.43.5Policy on Assisting Employees with Life Threatening Illnesses265
A1.53.6 Policy on Declaring University Financial Exigency265
A1.63.7 Policy on Closure of University Program(s)266
A1.63.7.1Policy on Administrative Relocation of Academic Units266
Approved February 14, 2013 by Academic Council, March 4, 2013 by the Provost266
A1.73.8Information Technology Policies267
A1.73.8.1.Information Security Policy267
A1.73.8.2Accountability Policy268
A1.73.8.3Information Management Policy269
A1.73.8.4Segregation of Systems Policy272
3.8A1.7.5Access Control Policy272
A1.73.8.6Network Attached System Security Policy273
A1.73.8.7Acceptable Use Policy274
A1.73.8.8Electronic Mass Communications Policy276
A1.73.8.9Business Continuity Planning Policy279
A1.73.8.10 Remote Access Policy281
A1.73.8.11 External Trusted Network Security Policy282
A1.73.8.12 Computing and Communications Confidentiality Policy283
A1.73.8.13 Telecommuting Policy285
A1.73.8.14 Network Scope of Service Policy286
A1.73.8.15 Technology Acquisition Coordination Policy288
A1.73.8.16.1 Emergency Notification Policy291
A1.73.8.16 Privacy Policy293
A1.83.9 Conflicts of Interest and Conflicts of Commitment302
A1.93.10 Academic Space Management, Allocation and Reallocation Policy306