Page 1 of 4

BID WORKSHEET (B0000119)
(BID Document # 1 -- Request to Bidders)
MAIL OR DELIVER BID TO: / BID # B0000119
Suffolk County Community College
Purchasing Office (B0000119)
Room 11 NFL Building
533 College Road
Selden, NY 11784
(631-451-4230)
INVITATION / BIDDER'S ACCEPTANCE
This is an invitation to submit sealed bids for furnishing the supplies and/or services specified below, subject to the conditions on this and the standard/special terms referenced. All bids must be received at the Purchasing Office; they will be publicly opened in Room 11, NFL Building, Ammerman Campus, 533 College Road, Selden, NY 11784, on Thursday, March 7, 2013 at 2:00 pm. / 1. The delivery date indicated is as required by the College. If you cannot meet it, insert your own best delivery time. 2. All delivery charges are to be included in your quotation. 3. If the bid is accepted within 90 days from the bid opening, the undersigned offers and agrees to furnish any or all of the items on which prices are quoted, at the price and delivery time indicated, subject to all the terms and conditions thereon. 4. ALL BIDS MUST BE SIGNED IN INK. THEY CANNOT BE ELECTRONICALLY SUBMITTED. Non-Collusive Bid Certification must be returned with this bid.
DELIVERY TO: SEE SPECIFICATION
(All delivery charges MUST be included in your quotation) / (Print Firm Name)
Required Delivery Date: ______/ (Authorized Signature
(Print Authorized Name and Title)
(date) / (fax #) (phone #)
------>THIS IS NOT AN ORDER<------
COMPLETE AND RETURN BID WORKSHEET
SEE ATTACHED BID WORKSHEET
General Contracting Services
BID # B0000119
****************************************************
ALL ITEMS BID ARE "OR EQUAL"
Alternate bids must be entered in the blank row following the Item # for each.
Any exceptions taken to any part of these specifications must be fully explained in writing and returned with the bid. Failure to do so may result in disqualification.
All alternates or substitutions must be accepted by the college.
All shall be covered by manufacturers' standard warranty.
Include all delivery charges, by item, in your bid.
State Best Delivery Time ARO ______
PER THE ATTACHED SPECIFICATIONS
THE BID SPECIFICATION WORKSHEET
MUST BE ATTACHED AND RETURNED
WITH YOUR BID SUBMITTAL

Suffolk County Community College

General Contracting Services Bid

The intent of this contract is to provide any or all of the following services on an “on-call” basis as required.

Carpentry, ceramic/clay tile installation and grouting, drywall installation, spackling and painting and masonry work including concrete work and brick/block work.

1.  Work shall include repairing, new work and general maintenance.

2.  Except for emergency work, all work shall be done in accordance with detailed plans and specifications prepared by the College and furnished to the contractor for estimate.

3.  Materials necessary to the job will be billed at contractor’s certified cost plus 15% overhead/profit, and will be justified by supplying a copy of the supplier’s invoice for the materials purchased. The College reserves the right to furnish materials.

4.  All labor shall be guaranteed for a period of one year from the date of acceptance. All materials supplied by the contractor shall be guaranteed for a minimum of 90 days or in accordance with the manufacturer’s warranty if greater than 90 days.

5.  No travel time will be paid. Payments will be made only for the time on the job. Invoices must be accompanied by daily service tickets specifying time of arrival, work completed, materials used and time of departure for each employee, and such tickets must be signed by an authorized representative of the college. A legible copy of this ticket shall be left with the signer/representative and shall be the basis for all payments.

6.  No vehicle use will be paid for in the normal course of transporting mechanics and materials to the job site. Prior approval for any special vehicle use must be secured from the College.

7.  When the contractor is called upon to perform emergency work the service ticket shall be mailed to the College the following day.

8.  Except for emergency work the contractor will be required to submit a budget cost estimate before any work is started. On emergency work the contractor is to submit his budget estimate within 48 hours after starting the job. The cost estimate must include:

1-  the estimated number of labor hours for each trade.

2-  the hourly rate for each trade.

3-  an estimate of the cost of materials broken down in sufficient detail so that the college can determine the validity of the estimate,

4-  the cost of subcontracted work (if any) and

5-  the equipment rental cost (if any)

9.  The College reserves the right to assign its personnel to assist contractor’s mechanics.

10.  The contractor must be licensed by Suffolk County and must provide a photocopy of the license.

11.  Under this contract sub-contracting will not be permitted without prior approval of the college. In the event that approval is granted the contractor will be allowed to add no more than 10% to the sub-contractor’s invoice for handling. Sub-contractor’s invoice must be presented to the college at the time of submission of the voucher for verification.

12.  The contractor will be required to submit to the college copies of agreements with all sub-contractor’s including insurance certificates.

13.  Work must be done in accordance with all relevant codes.

14.  This contract may be canceled by the College when in the opinion of the Administrative Director of Business Operations the service rendered is incompetent, inadequate or unresponsive to the College’s needs.

15.  The contractor shall pay his employees and all sub-contractors the “Prevailing rate of wage” as defined in section 220 of the NYS labor law, schedule of wage rates and a copy of the certified payroll must accompany any request for payment. Hourly labor rates must include both prevailing wage rates plus any contractor profit margin.

16.  Work performed under this contract may be at any of Suffolk County Community College’s facilities.

17.  In order to be able to respond promptly in an emergency the contractor must be located in either Nassau or Suffolk Counties.

18.  The College reserves the right to award in whole or in part.

19.  Vendor must provide documentation from a bonding firm showing that the vendor is capable of acquiring a bond for amounts up to $300,000 if required by the college at the time the work is to be performed.

20.  Contractor shall be able to furnish adequate manpower and equipment to provide emergency repair service within four (4) hours and to commence non-emergency work within one (10 week.

21.  The award of the contract to the successful bidder does not grant the contractor exclusive rights to all jobs. The College reserves the right to bid separately any job if it is determined to be in the college’s best interest, and/or if it is over the dollar limit mandated by NYS Municipal Law. If such a situation arises, the contracted vendor has the right to bid on all such jobs.

RATE QUOTATION

Trade Labor Rate $/Hour

Carpenter* ------$______

Laborer* ------$______

Mason: Tile Setter* ------$______

Mason: Bricklayer* ------$______

Mason: Cement* ------$______

Painter-Drywall Taper* ------$______

Painter – Brush, Spray, Scaffold*------$______

Operating Engineer (Class B)* ------$ ______

Note:

*Positions are based on “Heavy & Highway” category of Prevailing Wage rates.

Hourly labor rates must include both prevailing wage rates plus any contractor profit margin.

Award shall be for one (1) year with two (2) one year options to renew to be exercised at the College’s sole and absolute discretion. The terms of each option period shall be as mutually agreed upon by the parties.