VILLAGE BOARD
MAY 1, 2012
The Village Board of Combined Locks was called to order by President John Neumeier. Trustees in attendance included: Rick Strick, Justin Krueger, Beth Sewall, Jim Ponto, andRoger Kirch. Ruth Wulgaert was absent.
Also in attendance were: Village Administrator Sean Hutchison, Fox Valley Metro Police ChiefErik Misselt, Public Works Foreman Ryan Swick, and residentsJoe Regenfuss and Racquel Shampo-Giese.
The first item on the agenda was to review the minutes and bills from the previous month. J.Krueger made a motion to approve the minutes as presented. R. Kirch seconded the motion, and it passed unanimously. B. Sewall made a motion to approve the bills as presented. R. Kirch seconded the motion, and it passed unanimously.
The next item on the agenda was public comment. Mr. Joe Regenfuss voiced his concern about the number of semi-trucks that continue to use Park Street as a truck route. Police Chief Misselt offered to have more patrol at the intersection of Buchanan Road and Park Street when Officer Steidl returns from Afghanistan. Officer Steidl is specially trained to handle semi-truck traffic.
Thenext item on the agenda was the Administrator’s report. He reminded the Board members that the Open Book sessions are scheduled for May 14th and May 15th from 4:30pm to 6:30pm. The Board of Review is scheduled to meet on June 4th from 5:30pm to 7:30pm. The Administrator reminded the Board members that the Planning commission met to review the preliminary re-plat for the Second Addition to Coonen Subdivision. The Planning Commission will meet on May 2nd to review and make a recommendation for the final re-plat. The Village Board will consider final approval at the May 15, 2012 meeting. The Administrator reported that he attended the Fox Wolf River Stormwater Conference on 04/17/12. The information he gathered shows that the cost to remove phosphorous will be extremely high. This is a requirement that the Village will need to meet in the next several years. The Administrator reported that an informational meeting was held with residents affected by the Williams Street Sanitary Sewer Project on 04/24/12. Several residents attended the meeting, and the project is scheduled to start May 14th. The Administrator explained that he completed the Annual TID certification, which is required to receive the tax increments each year. He reported that upcoming projects include: reviewing Board of Review procedures, drafting the special assessment report for the 1st Addition to Coonen Subdivision, researching assessments and traffic utility fees, and beginning the 2013 budget process.
The next item on the agenda was the Police report. ChiefMisseltreported that the last two patrol officers have been hired and started training on 04/30/12. On paper the department is fully staffed, but it’s not in full practice until the officers are trained and on the road by themselves. The Chief also reported that the interviews for the vacant lieutenant position are scheduled for May 15th. The Chief invited the Board members to the Police Open House scheduled for 05/16/12 from 4:00pm to 6:00pm. The open house is held in conjunction with National Police Week. Activities include: swearing in of new officers, tours of the remodeled facility and bicycle safety information. The Police Chief also provided an update to the rash of break-ins happening in Kimberly and Combined Locks. He explained that staff is working diligently to apprehend the person or persons involved. Some evidence collected at the crime scenes has been sent to Madison in hope that some DNA has been left behind. Residents are asked to be aware and report any suspicious behavior.
The next item on the agenda was Public Works Foreman’s report. TheForeman reported that the entire Village has been swept twice removing 19.4 tons of debris from Village streets. This is down slightly from the same timeframe in 2011. 26 tons of yard waste has been hauled from the yard waste site. This is up slightly from the same timeframe in 2011, but there was unseasonably warm weather to account for. The weather also help to increase the amount of brush collected so far this season. The Foreman reported that he spent a large amount of time walking the sidewalks in the Village identifying the trip hazards. A contractor will be hired to repair as many as possible this spring. The Foreman explained that the street crew spent time patching potholes, hosting an Arbor Day Activity with students from Janssen Elementary School, advising the Archery Platform Project, and preparing park shelters for use. Anticipated projects include: identifying and documenting all the water shut-off valves in the Village, monitoring the sanitary sewer project on Williams Street, and cutting the grass.
The next item on the agenda was to review and consider approval of committee assignments. The Board reviewed recommendations for the Police Commission, Planning Commission, Zoning Board of Appeals, Personnel Committee, and Finance Committee. All appointments were approved.
The next item on the agenda was to consider appointment of President Pro Tem for 2012. The Village President explained that this is an annual appointment to have a trustee serve as Village President when the active President is unavailable or unable to attend meetings. J. Krueger expressed his interest in this appointment and nominated himself. J. Neumeier seconded the nomination, and it passed unanimously.
The next item on the agenda was to review and consider approval of Resolution 2012-10 regarding the authorization to borrow from the State Trust Fund Loan Program in the amount of $1,026,056 for the purpose of financing the installation of permanent roadway in the 1st Addition to Coonen Subdivision. The matter was discussed. B. Sewall read the proposed resolution to the Board and made a motion to approve Resolution 2012-10. R. Kirch seconded the motion, and it passed with a roll call vote of six (6) ayes and one (1) trustee absent.
The next item on the agenda was to review and consider approval of a Temporary Class B License for Combined Locks Advancement Association to cover the baseball and concession activities from May 19, 2012 through June 12, 2012. The matter was discussed. B. Sewall made a motion to approve the Temporary Class B License for CLAA. R. Strick seconded the motion, and it passed with four (4) ayes and two trustees abstaining: J. Neumeier and J. Ponto.
The next item on the agenda was to review Resolution 2012-11 regarding a Proclamation-Police Officer’s Week. The Proclamation was read aloud. J. Ponto made a motion to approve Resolution 2012-11. R. Kirch seconded the motion, and it passed unanimously.
The next item on the agenda was to review the survey results regarding extended Clerk’s Office hours. 1300 surveys were mailed to Village residents and property owners with the March 2012 newsletter. 23 surveys were returned with approximately a 50/50 opinion. The consensus of Board opinion was to keep the Clerk’s Office hours the same (7:30am to 4:00pm, Monday through Friday). The Clerk is pursuing the options for third party debit and credit card payments via telephone and web. This will give residents another option for Village payments.
The next item on the agenda was to review the first quarter web site activity. The Administrator reviewed the hits and sessions report with the Board. This last quarter’s activity showed the daily average sessions at 120. The matter was discussed.
In other general business, the Administrator asked the Board’s opinion as to whether or not the Village should conduct background checks on all the adult coaches for the Recreation Department activities. The consensus of Board opinion was to conduct the background checks. The Administrator also suggested that any money reimbursed to the Village from the Fox Valley Metro Police Department budget be placed in a separate reserve fund to offset future police service expenses. The Board members agreed with this suggestion. The Administrator asked the Board members their opinion as to whether or not to charge Appleton Coated room rental fees for nine scheduled days using two rooms. The matter was discussed. The consensus of Board opinion was to charge the full resident rate for each room for each day.
J. Krueger made a motion to adjourn the meeting. R. Kirch seconded the motion, and it passed unanimously.
Village Board
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