Contents of a Master Calendar
1. Marketing
-Fall
-Summer
-Winter
-Spring
-Other
2. Enrollment Preparations (paperwork, procedures, etc.)
- Fall
- fall registration begins
- 4’s and 5’s to neighborhood kindergarten class
- classroom inventories and equipment orders
- fall classroom and teacher changes
- Van run routes and procedures
- Meet with elementary schools
- Winter
- Summer
- summer registration
- classroom inventories and equipment orders
- summer classroom and teacher changes
3. Staff Development
- Professional development days (Center closed) (provide at least 6 months
notice for parents and add to parent handbook)
- Staff meetings
- In-school
- Attending conferences
- AS degree classes
4. Staff Management
- Evaluations (at least annual + probationary)
- Raise consideration
- Annual (minimum) program evaluation
- Teacher appreciation day/week (usually in early May)
- Monthly staff appreciation
- Vacations and other scheduled time off
- Planning time
- Preparations for new school year
- Birthdays and anniversaries
5. Paperwork
- Prepare for re-licensing process
- Inspection of staff and children’s records
- Check staff trainings records
- Food program paperwork
- School Readiness paperwork
- Report due dates
6. Facility
- Playground safety checks
- Building safety check
- Curb appeal check
- Carpet cleaning
- Floor waxing
- Floor stripping/deep clean/wax
- Fire extinguisher inspections
- Vehicle maintenance and inspection
7. Parents
- Annual (minimum) program evaluation
- Parent/teacher conferences
- Parent events (at least 3 yearly)
- fall open house
- holidays
- parent’s night out
- graduation
- Notification of special events
- Involve them in teacher appreciation day/week (usually in early May) – add to
parent handbook and give plenty of notice
- Parent education activities
- Newsletters
8. Program
- Review of policies and procedures to revise, add, amend, etc. (at least yearly)
- Weekly review of teacher lesson plans
- Formal assessments of the children
- Director conducts observations in each classroom
- Field trips
- Revise menus
9. Financial
- Prepare annual budget
- Prepare monthly reconciliation reports
- Review current fee structure (at least annually)
- Weekly review of accounts
- Monthly: purchase disposables (paper, crayons, glue, etc.), food and paper
goods
-Regular purchase of toys – monthly?
-Regular purchase of furniture – semi-annually?
-Check / compare utility costs
-Pay taxes and other bills
10. Meetings
- Project PITCH management trainings
- Directors’ Forums
- ELLM
- PSP
- Church Board meetings
11. Other
- Community events such as Week of the Young Child
- Special cultural events and holidays
- Community service such as making treats for and visiting a nursing home
- Time table for accreditation steps